Rehabilitation of the flood survivors and reduction of vulnerability of flood

affected communities in Western Uttar Pradesh 2011

Schedule for inception workshop for the staff members
Venue – Karuna training center , balashod road kotdwar
Period -14th to 15th march 2011(2 days residential)
Organized by –action aid, Lucknow Local Support –KSSS, Kotdwar

Date Timing Topics / Subject Responsible

Person
From To
14/03/2011 8:30am 9:00am Breakfast
9:00am 10:00am Brief introduction All participants
10:00am 10:15am Tea Break
10:15am 11:00am 1. About actionaid mission ,vision ,goal Rajan singh (PO)
and values
Action aid
2. Action aid approaches in disaster. ,Lucknow
3. Target / focused community, groups
in disaster.
11:00am 11:30am 1. Details of flood victims in the area. Fr.Phillip,
2. Local disaster history of project area CMI ,KSSS
and support by ksss/actionaid /govt
so for.
3. Economical and cast structure of
project area .
4. Social,economical ,vulnerability and
political status of target groups.
5. Other Local experience Challenges
and learnings.
11:30am 12:30am 1. About ECHO in humanitarian aid Mr. Khaleed
,policies, works, experience and .AAI ,Delhi
target groups.
2. ECHO programmatic ,
Procurement ,operational and
financial guidelines.
12:00am 1:00pm 1. Village level meeting for Manisha Bhatia ,
beneficiaries selection .
Resource
2. Demography of village. center,Action aid
,Lucknow
3. Base line survey .
4. How insure women participation in
 the programme .
5. Presentation of flood relief data .
1:00pm 2:00pm Lunch break
2:00pm 3:30pm 1. Background of ECHO project basic Rajan singh
norms of programme.
2. Prior ECHO experience and
learnings .
3. Roles and responsibility of staff .
4. Activity wise project implementation
programme (Quarterly and
monthly).
5. Programmatic guideline.
6. Reporting system and channel.
3:30pm 4:00pm Tea break
4:00pm 5:30pm 1. ECHO procurement and financial .Uttam sinha
guide lines. .Accountant ,action
aid ,lucknow
2. Accounting and Book
keeping,utilization report.
3. Bills and supporting.
4. purchase related basic measures.
5. Activity wise books /format
/supporting required.

15/03/2011 8:30am 9:00am Break fast

9:00am 10:00am 1. Prior experience ,learning and risk Kanhae Tiwari
in ECHO project. ,programme
manager ,ECHO
2. Activity wise format and supporting
Project
require paper(PVA, livelihood
Pheasibility ,cash for work ,core
house ,NOC ,Agreement or
contract letter .
3. Monthly planning and reporting.
4. case Studies.

10.00 10.15 Tea break

AM AM

10:15am 11:15am 1. Procurement of logistic related Girijesh Kumar ,

 norms. Logistic
manager ,ECHO
2. Village level beneficiaries selection.
project
3. Prior experience and learning in
ECHO project.
4. Livelihood pheasibility study and
selection of appropriate livelihood.
5. Livelihood distribution process and
supporting evidence.
11:15am 12:00pm 1. Accounting ,book keeping. Sumit Kumar
,accountant
2. Supporting of Bills and vouchers.
,ECHO Project
3. Activity wise bills and supporting
required at field level.
4. Rules of bulk and petty purchase
and supporting.
5. Payments of cash for work and
Safely payment at village level.
12:00pm 1:00pm 1. Requiment and Suggetion for Mr.Khaleed
smoothly running of ECHO project.
AAI,delhi
1:00pm 2:00pm Lunch break
2:00pm 3:00pm Any other requirement, suggestion for Rajan singh ,(PO)
better and timely implementation of
Action aid
project.
,Lucknow
3:00pm 3:15pm Tea break
3:15pm 4:00pm Open session any quarry ,question All participant
,confusion and discussion
4:00pm 4.15 pm Vote of Thanks Rajan ji