Leasing of PTDC Properties in Gilgit-Baltistan and AJK

PRE-QUALIFICATION DOCUMENT
FOR LOCAL/INTERNATIONAL
ORGANIZATIONS INTERESTED IN
ACQUIRING PTDC PROPERTIES IN
GILGIT-BALTISTAN AND AJK ON
LEASE-BASIS
PRE-QUALIFICATION
Leasing of PTDC Properties in GB and AJK
Contents
SECTION-I....................................................................................................................................... 2
Introduction & Background ..................................................................................................................... 2
1. Introduction ............................................................................................................................................................ 2
2. General .................................................................................................................................................................... 2
3. Property wise Details of Selected PTDC Locations to be Leased Out ..................................................................... 2
3.1 PTDC Gilgit .......................................................................................................................................................... 2
3.2 PTDC Land at Gilgit ............................................................................................................................................. 2
3.3 PTDC Sost ............................................................................................................................................................ 5
3.4 PTDC Hunza......................................................................................................................................................... 6
3.5 PTDC Gupis.......................................................................................................................................................... 7
3.6 PTDC Khaplu........................................................................................................................................................ 8
3.7 PTDC Nultar ........................................................................................................................................................ 9
3.8 PTDC Thilchi ...................................................................................................................................................... 10
3.9 PTDC Skardu...................................................................................................................................................... 11
3.10 PTDC Khaplu...................................................................................................................................................... 12
3.11 PTDC Astak ........................................................................................................................................................ 13
3.12 PTDC Motel Sadpara ......................................................................................................................................... 14
3.13 PTDC Rama Lake Astore .................................................................................................................................... 15
3.14 PTDC Land – Mera Tanolian Housing Society Pir Chanasi ................................................................................. 16
3.15 PTDC Land Banjosa, Rawalakot ......................................................................................................................... 17
SECTION-II.................................................................................................................................... 18
Information / Instructions To The Applicants ......................................................................................... 18
SECTION-III ................................................................................................................................... 23
Mandatory Eligibility Criteria Checklist .......................................................................................................................... 23
SUB CATEGORY A: FINANCIAL SOUNDNESS ................................................................................................................... 26
SUB CATEGORY B: EXPERIENCE RECORD ....................................................................................................................... 28
SUB-CATEGORY C: BRIEF UNDERSTANDING AND PROJECT IMPLEMENTATION PLAN .................................................. 30
SUB-CATEGORY D: CAPABILITIES OF PERSONNEL PROPOSED BY THE APPLICANT ........................................................ 31
SECTION-IV .................................................................................................................................. 32
APPENDICES & PREQUALIFICATION FORMS............................................................................................ 32
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SECTION-I
Introduction & Background
1. Introduction
Pakistan Tourism Development Corporation (PTDC)hereby invites Expression of
Interest from firms/companies/Joint Ventures that are interested in bidding to
acquire selected PTDC motel sites located in Gilgit-Baltistan on Lease-basis.
PTDC is offering an opportunity to private investors to utilize PTDC properties on
lease-basis according to the highest and best commercial use, suggested to
them by PTDC in order to maximize the return on investment for the private
investor. One party will be allowed to apply for maximum 2 properties being
advertised under this round of pre-qualification.
The said motels are located at prominent places of attractive tourist destinations
of Pakistan having facilities such as rooms, lawns, parks, access roads and they
have historically generated significant revenue in shape of room charges,
utilities and service charges from tourists availing these facilities. These locations
possess additional land/ space for adding more buildings/ infrastructure facilities
and the partner may go for additional facilities in eco-friendly manner without
disturbing the original structure of existing buildings with the prior approval of
PTDC.
2. General
Pakistan Tourism Development Corporation (PTDC), issues this Pre-qualification
Document to applicants interested in bidding to acquire these attractive
locations of PTDC Motels on lease-basis. Lease term proposed for this project is
initially 20 years, with the option of review and extension of another similar
period, subject to performance of the lessee in the first phase and subject to
terms agreed in the Lease Agreement. PTDC is looking for companies or JV’s
that meet the minimum requirement set out here forth and will grant RFP to the
applicants that score the minimum qualifying marks, based on scoring criteria
in Section III of this document.
3. Property wise Details of Selected PTDC Locations to be Leased Out
3.1 PTDC Motel Gilgit

Gilgit Baltistan, a region located in the northern mountainous territory covers an area
of 70,416 sq. kms. It is home to five of the world’s fourteen mountains taller than 8,000
meters and boasts the base camp for K2, the world’s second tallest mountain.
Tourism in Gilgit has seen staggering growth in past 5 years, with numbers doubling
each year for domestic tourists and foreign tourism (reporting a CAGR of 18%
between 2015 and 2019). There is a daily direct flight from Islamabad to Gilgit. Visitors
are typically trekkers and tourists that stay in Gilgit as a stop-over destination to travel
further up north. The average length of stay for most tourists is one day, after which
they move to other destinations nearby. Some of these locations where visitors prefer
to travel from Gilgit are Hunza, Karimabad, Attabad Lake, and Khunjerab Pass.
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PTDC Motel Gilgit is located on the main

Badar Road opposite Chinar Bagh. It is one of
the only hotels in Gilgit located at a distance
of 900 meters from Gilgit Airport. The hotel is
built on an 11 Kanal plot, with a covered area
of 31,292 Sq. Ft. The structure consists of four
buildings; one ground floor structure and
three ground+1 structures.
The hotel is a 3-star development with a total

supply of 44 rooms (25 standard, 15 Deluxe
and 4 staff rooms) and parking space for 8-10
cars. PTDC Gilgit is well known for its scenic
views of snow-covered mountains and open
spaces of lawns and garden for outdoor
activities. Other amenities existing at PTDC
Gilgit are a restaurant, meeting room,
conference room, and a reception area.
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3.2 PTDC Land at Gilgit

PTDC Land Gilgit (land with foundation
built) is located on the main Gilgit Road
opposite Family Park Gilgit. The plot
measures 8 Kanal and 5 Marla. The
boundary wall and foundation within
the covered area of 7500 sq.ft has
been built.
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3.3 PTDC Motel Sost

Sost is a village town located on the Karakorum Highway connecting Pakistan with
China. It is the last town inside Pakistan before the Pak-China border through
Khunjerab Pass. It is also the location of a dry
port which serves as a major storage point for
exports and imports to and from China.
Sost is considered a logistics and storage hub
where visitors consist of businessmen, traders,
and some tourists. It has also garnered a
higher potential as a trade destination due to
its importance in the China Pakistan
Economic Corridor (CPEC) trade route as a
starting destination within Pakistan. Owing to
its rising importance, many hotels are now
under construction within the Sost vicinity.
PTDC Sost has been one of the most trusted
hotels within Sost for tourists and businessmen and has earned positive reviews from
visitors. It is built on an 8 Kanal plot (physically
verified) with a total covered area of 18,182
Sq. Ft. (covered area measurements have
been provided by PTDC and have not been
physically verified) and contains parking
space for up to 6 to 7 cars. It has four
structures on the plot in total, three of which
are ground floor structures and a single
ground +1 structure.
The overall supply of hotels in the region is
very limited and estimated to be at 200 rooms
with and upcoming supply of approximately
30 rooms. PTDC Sost is considered a 3-star development with a total of 24 rooms, all
of which are standard quality. Major strong points for PTDC Sost are its terrace seating
space, restaurant, reception, open gardens and location along the main highway.
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3.4 PTDC Motel Hunza

Hunza is the prime tourist destination in the Gilgit Baltistan region and is home to
prominent destinations such as the Attabad Lake, Passu Cones, Hunza Lake, and Altit
Fort.
Visitors travelling to Hunza are trekkers,
vacationers, and corporate travelers on
business retreats arranged by their
organizations. A significant portion of the
overall hotel supply in Hunza consists of 3-star
hotels which are in high demand due to the
growing number of tourists flocking to Hunza
in the summers. The typical length of stay for
tourists is 2-3 days, as visitors travel to multiple
destinations within Hunza during their stay.
PTDC Hunza is located on the main
Karakoram Highway and enjoys good
visibility from the main road. It is built on a 25
Kanal and 3 Marla with having the total
covered area 19,135 Sq. Ft. (as per details
shared by PTDC which have not been
physically verified). The parking space can
accommodate approximately 9 cars. It has a
total of four structures developed on the plot
with two being only ground floor structures
and the remaining two being ground + 1
structures. These structures combined
contain a total of 30 rooms (16 Standard and
12 deluxe and 2 staff rooms).
PTDC Hunza is considered a 3-star development. Other amenities at PTDC Hunza
include a restaurant, reception, conference room, and a garden for open air seating
to enjoy the weather and scenic view of mountains.
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3.5 PTDC Motel Gupis

Gupis Valley is situated within the Ghizer district in Gilgit Baltistan province and is
considered a stop-over for people travelling to different valleys such as Phander and
Yasin Valley. It is located about 21 kms away
from Gilgit city or a 3.5-hour drive. Currently,
the road leading to Gupis is in rough
condition with bad road patches slowing
down travel time.
The main attractions around Gupis are limited
with Khalti Lake being the only destination for
fishing and camping.
PTDC Gupis is located on the main Gilgit-
Chitral Road opposite Ghizar River, with a
walking distance of ~15 minutes to the Khalti
Lake. The distance from the Gilgit Airport to
the PTDC Gupis is 118 km. The hotel is built on
a 16 Kanal and 7 Marla plot, with a total
covered area 12,290 Sq. Ft. (measurements
have been provided by PTDC and have not
been physically verified). The motel consists
of four ground structures. Two buildings
contain the guest rooms, one contains the
store/staff room, and the largest houses the
restaurant, reception, and kitchen area.
The hotel can be classified as a 2-star
development with a total supply of 12 rooms
(standard), with parking space for 6-9 cars.
PTDC Gupis is well known for its scenic views
of Khalti Lake and Valley and open spaces for outdoor activities. Other
amenities/facilities at PTDC Gupis motel are restaurant, storeroom, generator room,
conference rooms, open lawn, and reception area.
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3.6 PTDC Motel Phander

Phander Valley is located ~60 km from Gupis or ~128 kms from main Gilgit city.
The average length of stay at this destination is one day, where tourists visit nearby
attractions such as Phander Lake, Phander Valley, Shandur Pass and Shandur
National Park. The property provides visitors with a scenic view of the Phander Lake.
PTDC Phander is built on a 17 Kanal and 6 Marla, with a total covered area 13,591
Sq. Ft. (measurements have been provided by PTDC and have not been physically
verified). The parking lot has space for up to 5 to 8 cars. There are five structures on
the plot in total, all of which are ground floor structures.
PTDC Phander is a development with a total of

12 standard rooms. Major strong points for
PTDC Phander are the views of Phander lake
and valley, as well as it’s restaurant, open
gardens, and location along the main
Shandur-Chitral Road. Other amenities existing
at PTDC Phander are a staff room/store room,
generator room, and a reception area.
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3.7 PTDC Land Nultar

Nultar Valley has seen immense growth in the
flow of tourists in the past four years because
of increased awareness of this scenic spot.
Zero-Point in Nultar provides a complete view
of Nultar valley and the adjacent mountain
range of Karakorum. Other destinations
where tourists prefer to visit include Nultar
Lake, Satrangi Lake, and Blue Lake.
Sports activities are organized by PAF during
the winter season from December to
February which attract both local and
foreign skiers.
On-going construction of hotels, schools and
an army mess have increased its importance
and diverted attention towards it not only as
a tourist destination but as a settlement as
well.
Nultar valley is located around 50 km from
Gilgit city with a travel time of 2.5 hrs. PTDC
Nultar land is located on the mountain and
enjoys good visibility. It is a 30 Kanal plot
(measurements have been provided by
PTDC and have not been physically verified).
Further, there is no clear demarcation of the
plot with only its approximate location known
near the ski slope in Nultar Valley.
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3.8 PTDC Land Thilchi

PTDC Thilchi land is located in between
Jaglot and Raikot Bridge. From Chillas, the
land parcel is ~70 kms away and a drive
time of 2.5 hours if conditions are perfect for
travelling and land sliding has not occurred.
It can be considered as a stop-over for

people travelling to Gilgit by road as the city
is located around ~65 kms from Thilchi and
takes about 1.5-hr to reach.
The land parcel is an 8 Kanal plot

(measurements have been provided by
PTDC and have not been physically
verified). The plot has not been demarcated
with only its approximate location known.
PWD rest house is situated next to the plot
along the Karakorum Highway. A police
check-post is also located in front of the
property.
Land sliding is frequent during the monsoon
season and the police check-post is used
to inform incoming visitors and stop their
flow further to the affected area.
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3.9 PTDC Skardu

Skardu is one of the most scenic locations in the Gilgit Baltistan region and some
major attractions include the Karpocho Fort, Kachura Lakes and Shigar Fort. It is also
a major stop-over for reaching destinations
further up north.
Skardu also has its own airport which
according to the latest available figures, saw
over 49,000 arrivals in 2018-19. Direct flights
can be availed from Islamabad and Lahore,
with flights from Karachi to Skardu expected
to begin soon. Hence, tourism prospects are
bright as accessibility improves. Visitors who
usually travel to Skardu are trekkers, bikers,
vacationers, and corporate travelers. Most
of the travelers use Skardu as a base camp
from where they travel to destinations up
north and then return to catch early morning
flights. On average, the length of stay for
tourists in Skardu is between 2-3 days.
PTDC Skardu is situated near Skardu Bazar on
Hameed Garh Road around 17 kms from the
airport. It is built on a 30 Kanal 14 Marla plot
with a covered area of ~28,103 Sq. Ft. and
has ample parking space for 15 – 20 cars. The
structure consists of four buildings, three of
which are only ground floor structures
whereas one is a G+1 building. The hotel has
a total of 28 rooms (14 deluxe and 14
standard). Some major amenities include a restaurant capable of seating up to 50
customers, a conference room, open gardens, and a museum showcasing K2
expeditions. The museum will not be forming part of the lease arrangement and will
at all times be managed separately by PTDC. The lessee shall ensure to safeguard
the mountainage heritage museum during the tenancy of lease period.
The hotel is considered as a 3-star development and boasts scenic views along the
bank of the Indus River. Due to the growing tourism potential in Skardu, the total
number of rooms is expected to increase by ~70 as many hotels have already
developed their grey structures.
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3.10 PTDC Khaplu

Khaplu is a major tourist spot for vacationers as well as a stop-over destination for
trekkers traveling to their base camps at peaks like K2, Mashebrum and K12 etc. Some
tourist destinations near Khaplu include the
Chaqchan Mosque, Kharfaq Lake, and
Khaplu Fort.
Tourism in Khaplu is expected to increase as
connectivity improves. The flights from
Skardu will have a direct impact on tourists
flocking to Khaplu as well. Visitors traveling
to Khaplu include bikers, trekkers,
vacationers, and corporate travelers.
Majority of the hotels existing in Khaplu are
either 1-star or 2-star, however, a 4-star hotel
also exists in the overall supply. The average
length of stay for tourists in Khaplu is 2- 3
days.
PTDC Khaplu is situated near the passport
office on Tuktuk Road. The structure is built
on an 12 Kanal and 15 Marla plot with a
covered area of ~12822 Sq. Ft. and has
parking space available for up to 10 cars.
The structure consists of four buildings built
from stone, all of which are ground floor
buildings, housing a total of 12 of standard
quality rooms. Major amenities include a
spacious restaurant able to host 20 – 30
customers and a large garden area.
The hotel is a 3-star development situated
along the Shyok River and provides scenic views to visitors. As tourism picks up in the
region, Khaplu is expected to become a major tourist destination for vacationers
traveling up north.
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3.11 PTDC Astak

Astak is a relatively remote location situated alongside the Indus River half-way
between Skardu – Gilgit Road. It is a pit stop for tourists traveling between this route
as no other development can be found
along this road.
The Skardu – Gilgit Road has a length of
approximately 200 KM and can take up
to 4 hours to complete the journey.
Astak Nala is situated in between this
road and makes for a strong pit stop as
all travelers would be moving along this
road.
PTDC Astak is built on a plot of 11 Kanal
and 18 Marla with covered area of
3,932 sq. ft. (measurements have been
provided by PTDC and have not been
physically verified). The site has a
parking space that can accommodate
up to 10 cars. The structure of the hotel
consists of an lower ground + ground
structure with a total of 4 rooms with two
servant rooms. Furthermore, the
structure also includes a restaurant
which can seat up to 15 visitors.
As road infrastructure improves, and
tourism rises in the Gilgit Baltistan region,
PTDC Astak can serve as an ideal pit-
stop for travelers.
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3.12 PTDC Motel Sadpara

Sadpara Lake is located 24 kms from
Skardu city and is one of the major
attractions in the outskirts of Skardu city.
The Sadpara Lake is the sole source of
freshwater to Skardu. In addition, the
Sadpara Dam produces electricity for
Skardu City and nearby villages. It is
situated at an elevation of 8,650 ft.
above sea level. The lake itself occupies
an approximate area of 2.5 sq. kms.
Sadpara is a gateway to Deosai Planes
which is one of the main attractions in
north of Pakistan. Sadpara is also famous
for its mountain climbers specially Ali
Sadpara who is a national hero of
Pakistan. Sadpara Lake can be
approached from Skardu with a travel
time of 30 – 40 minutes and on the way
to Sadpara there is a cluster of hotel
accommodations, two of which are
located along the lake. Travelers usually
spend a night’s stay in Skardu near
Sadpara Lake while on the way to
Deosai Planes.
PTDC Motel Sadpara is situated on the
bank of Sadpara Lake. It is built on a 30
Kanal plot with a covered area of ~13580 sq. ft. and has ample parking space for 20
– 30 cars. The structure consists of three blocks wherein the main block contains the
kitchen, restaurant, reception, and washroom. Whereas the second block contains
the staff room. In addition, the accommodation block consists of 6 sub-blocks each
having 2 rooms. The motel has a total of 12 rooms, one restaurant, one staff room
block, a helipad, parking, lawn, and kitchen. The motel is considered as a 3-star
development and boasts scenic views along the bank of the Sadpara Lake. Due to
announcement of direct flights from Lahore to Skardu city and with the
development/rehabilitation of roads, it is expected to further attract tourism, and this
will benefit the tourism industry in the area.
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3.13 PTDC Motel Rama Lake Astore

Rama Lake is situated on a
mountainous region at an elevation of
11,505 ft. above sea level, located on
the eastern slopes of the Nanga
Parbat massif in the Gilgit-Baltistan
region of northern Pakistan. Rama
Lake is a small lake in Astore Valley
Gilgit-Baltistan, Pakistan. Astore Valley
is known for its meadows and pastures.
Opposite PTDC Motel Rama Lake is a polo

ground. PTDC Rama Lake is built on a land
parcel of 21 Kanal, with a total covered
area 13,295 Sq. Ft. (measurements have
been provided by PTDC and have not been
physically verified) with parking space for 4-
6 cars. The development consists of 12
rooms, all on the ground floor. In addition,
the property has a restaurant, reception
area, kitchen, staff room and lawn.
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3.14 PTDC Land – Mera Tanolian Housing Society Pir Chanasi

Muzaffarabad is a popular tourist
hub which is almost 84 kms away
from Islamabad. The city of
Muzaffarabad is at an elevation of
737 meters and is known for popular
tourist destinations such as: Red Fort,
Neelum River, Jhelum River, Dhani
Waterfall, Kashmir Abshar and Pir
Chanasi. The city has an airport as
well which has been non-operational
since the earthquake of 2005.
Muzaffarabad is a major stop-over
for tourists moving further north to
destinations such as Naran,
Batakundi, Babusar, Chilas and Gilgit
etc.
The land parcel is of 8 Kanal which is
located parallel to the Pir Chanasi
Road near PTV Robocasting Center
near Mera Tanolian Housing Scheme.
The land is vacant and is at a
depression of 10 - 30 ft. from Pir
Chanasi Road. The property gives a
complete view of main Muzaffarabad city and is located on way to Pir Chanasai
which is one of the major tourist attractions of Muzaffarabad. There is a huge
potential for development of upscale hotel establishment as most of hotel market
towards Pir Chanasai comprises of low to mid-end hotel establishments.
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3.15 PTDC Land Banjosa, Rawalakot

Banjosa Lake is an artificial lake located at a height of 1,981 meters approximately
18 kms from the city of Rawalakot via
Metaled Road. The lake is centrally
located within dense and beautiful
pine forests. The lake is one of the
most popular tourist destinations and
is visited by tourists all year long.
Apart from Banjosa Lake, Rawalakot
is famous for popular tourist
destinations such as Toli Peer,
Poonch River, Tatta Pani and
Nergola Waterfall.
PTDC Motel Banjosa is situated on
the Khai-Gala-Pallandari Road
which leads to the Banjosa Lake. The
property size is 9 Kanal with a
covered area of 3,500 sq. ft. and has
ample parking space for 3-5 cars.
The structure consists of 4 rooms, a
lobby, dining area, kitchen, store,
lawn and open an area. Numerous
other developments such as SCO
Guest House Chotta Gala, Kamran
Hotel and General Store Banjosa
Lake, AJK Tourism Guest House
Chotta Gala are located nearby PTDC Banjosa, each having 10 rooms on average
and an occupancy of around 60% during peak season.The property is presently
under the possession of Governemnt of AJK,Department of Tourism.The leasing
process will be finalized in consultation with Department of Tourism, AJK.
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SECTION-II
Information / Instructions To The Applicants

1. Signing of Application & Number of Copies
The Applicant shall prepare the documents comprising the information
required in the Prequalification Document and clearly mark it “ORIGINAL”. The
original of the application shall be typed or written in indelible ink and each
page shall be signed by a person duly authorized to sign on behalf of the
Applicant. The Applicant shall submit 1 hard copy and 1 soft copy of the signed
application in addition to the original application and clearly mark them as
“COPY”. In the event of any discrepancy between the original and the copy,
the original shall prevail.
2. Cost of Application
The Applicant shall bear all costs associated with the preparation and
submission of its application. The PTDC will in no case be responsible or liable
for these costs, regardless of the conduct or outcome of the prequalification
process by the PTDC.
3. Language of Application
The application as well as all correspondence and documents relating to the
prequalification exchanged by the Applicant and the PTDC, shall be written in
English language. Supporting documents and printed literature that are part
of the application shall also be in the same language.
4. Clarification of Pre-Qualification Document

An Applicant requiring any clarification of the Prequalification Document shall
contact PTDC’s official email that is info@tourism.gov.pk. PTDC will respond by
email to any request for clarification provided that such request is received no
later than five (5) days prior to the deadline for submission of applications. The
PTDC shall upload its response to all queries on the official website of PTDC,
www.tourism.gov.pk., including a description of the inquiry but without
identifying its source. PTDC reserves the right to amend the Pre-qualification
Document as a result of a clarification if deemed appropriate and
communicate the same to all applicants by email.
5. Amendment of Prequalification Document

At any time prior to the deadline for submission of applications, PTDC may
amend the Prequalification Document by Issuing addendum /
Corrigendum. Any addendum / Corrigendum issued shall be part of the
Prequalification Document and shall be communicated in writing or by Email
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to all who have obtained the Prequalification Document.

The
addendum/corrigendum shall also be uploaded on the website of PTDC and PPRA for
information of all concerned.
6. Letter of Application
The applicant shall submit Application form along with the documentary
evidences / information required as per Appendix-A. This form shall be
completed without any alteration to its format and shall be duly signed by the
authorized representative of the bidder.
7. Joint Venture
a. Joint Venture Agreement

International Applicants may submit a Pre-qualification Application in a Joint
Venture with a Pakistani firm. For local applicants, JV or joint bid is allowed
only on the condition that the number of parties partnering for this purpose
are not more than two, and the lead party should be clearly mentioned along
with role of both parties. The lead party in this case will be evaluated against
the eligibility criteria in Section III of this document, and the other party will be
evaluated based on their role and expertise in the consortium.
Prequalification Document shall be signed by all the members in the Joint
Venture. Joint Venture Agreement entered into by the members shall be
submitted with the Prequalification Document as per Appendix-B.
a. Lead Member
One of the members who is responsible for performing the key function in
executing major component of the proposed contract shall be nominated as
Lead member during the Pre-qualification and bidding period and in the
event of a successful bid, during contract execution. The Lead Member shall
be authorized to incur liabilities and receive instructions for and on behalf of
any and all members of Joint venture. This authorization shall be evidenced
by submitting a power of attorney signed by legally authorized signatories of
all the members of the Joint Venture as per Appendix-C.
b. Joint and Several Liability

All members of the Joint Venture shall be legally liable, jointly and severally,
during the pre-qualification and bidding period, and in the event of a
successful bid, during contract execution.
8. Submission of Pre-Qualification Application

Application for Prequalification (One original and two copies (01 hard &01
soft)) must be received in sealed envelopes to be delivered by hand or
through registered mail on or before the closing date as mentioned in the
advertisement in the name and address as stated below:
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General Manager (Motels), PTDC Head Office, Kohsar Block, New Secretariat,
Islamabad.
Envelope should be clearly marked as “PRE-QUALIFICATION DOCUMENT FOR

LOCAL/INTERNATIONAL ORGANIZATIONS INTERESTED IN ACQUIRING PTDC
PROPERTIES IN GILGIT-BALTISTAN ON LEASE-BASIS
9. Late Submission of Pre-Qualification Applications:

The pre-qualification application which is received after the closing date and
time as mentioned at Sr. # 8 of Section-II for submission of applications shall not
be entertained.
10. Lack of Information

Failure of an applicant to provide comprehensive and accurate information
that is essential for the PTDC’s evaluation of the applicant’s prequalification or
to provide timely clarification or substantiation of the information supplied may
result in disqualification of the applicant and same shall be communicated to
the respective bidder.
11. Updating Pre-qualification Information

Pre-qualified Applicants shall inform the PTDC of any material change in
information that might affect their qualification status. Applicants shall be
required to update key prequalification information at the time of bidding.
Prior to award of contract, the bidder of most advantageous bid will be
required to confirm its continued qualified status in a post-qualification review
process as deemed appropriate by the PTDC.
12. Only one Application

An Applicant shall submit only one application in the same Prequalification
process, either individually as an Applicant or as a member of a Joint venture.
An Applicant who submits, or participates in, more than one application will
cause all the applications in which the Applicant has participated to be
disqualified.
13. Fraud &Corruption:

The PTDC requires that Applicants under this Prequalification process, observe
the highest standards of ethics during this prequalification and further
processing.
In pursuit of this policy, the PTDC defines for the purposes of this provision, the
terms set forth below:
i. “corrupt practice” means the offering, giving, receiving, or soliciting,
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directly or indirectly, of anything of value to influence the action of a

public official in the prequalification process or in contract execution;
ii. “fraudulent practice” means a misrepresentation or omission of facts in
order to influence the prequalification;
iii. “collusive practice” means a scheme or arrangement between two or
more Applicants, with or without the knowledge of the PTDC, designed to
establish artificial data/ information; and
iv. “coercive practice” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in the
prequalification process;
The PTDC will reject an application for prequalification if it determined that the
Applicant recommended for award has, directly or through an agent,
engaged in corrupt, fraudulent, collusive or coercive practices; and
PTDC will sanction a firm or individual, including declaring them ineligible, either
indefinitely or for a stated period of time for prequalification if it at any time
determines that they have, directly or through an agent, engaged, in corrupt,
fraudulent, collusive or coercive practices.
14. No Conflict
Applicant and all parties constituting the Applicant shall not have a conflict of
interest. Applicants shall be considered to have a conflict of interest if,
i. such applicant and any other applicant have common controlling
shareholders or other ownership interest; provided that this qualification
shall not apply in cases where the direct or indirect shareholding in an
applicant or a constituent thereof in the other applicant(s) is less than 1%
of its paid up and subscribed capital; or
ii. a constituent of such applicant is also a constituent of another applicant;
or
iii. such applicant has a relationship with another applicant, directly or
through common third parties, that puts them in a position to have access
to each other’s’ information about, or to influence the Prequalification of
either or each of the other applicant; or
iv. such applicant has participated as a consultant to the Client in the
preparation of any documents, design or technical specifications of the
Project: or
v. such applicant or the subscribers of the applicant firm has any member
who is in active employment of the PTDC or its subsidiary companies or
who is a member of the Board of Directors of PTDC or its subsidiary
companies.
vi. Confirmation to the above clauses shall be provided by the bidder in the
21
PRE-QUALIFICATION
form of an Affidavit for No Conflict, stated as Form PQ-9 in the Annexure

below.
15. Confidentiality
Information relating to the examination, clarification, evaluation and
recommendation for the applicant shall not be disclosed to any person who is
not officially concerned with the process or is not an Advisor in relation to, or
matters arising out of, or concerning the Prequalification Process. The PTDC will
treat all information, submitted as part of the Prequalification application, in
confidence and will require all those who have access to such material to treat
the same in confidence.
16. PTDC’s Right

The PTDC reserves the right to take the following actions, and shall not be liable
for any such actions:
i. Amend the scope of work, if required while adhering to the Principles of

Procurement as per Rule 4 of the Public Procurement Rules, 2004 during
the prequalification process.
ii. Cancel the pre-qualification process and reject all applications as per
provisions of Rule 33 of Public Procurement Rules, 2004.
17. Address of PTDC
Kohsar Block (Ground Floor), New Secretariat, Islamabad.
18. PTDC Representative
General Manager (Motels), PTDC HO, Kohsar Block, New

Secretariat, Islamabad.
Phone: 051-9212837, 9212829.
22
PRE-QUALIFICATION
SECTION-III
Mandatory Eligibility Criteria Checklist
Before the Bidders submit their Prequalification Documents, within the
stipulated time mentioned in this Prequalification document, bidders are
required to make sure that following mandatory requirements of this
Prequalification document are fulfilled. These requirements must be furnished
at the time of submission of Proposal. Non-submission of any one of the
following applicable requirements shall result in disqualification:
Sr Mandatory Eligibility Criteria Checklist Mark
No. /
1 Letter of Application (Appendix A)
Applicant Profile (Form PQ-1)
Proof of Certificate of Incorporation or Registration or
equivalent
2 Proof of NTN Certificate (If Applicable, please check ,
otherwise put a Cross in the Mark Column)
3 In case of bid being submitted as consortium/Joint
Venture (JV). (Form PQ-2)
a) Original affidavit on Stamp Paper(s) of worth
PKR.1000 for Joint venture agreement (Appendix B)
b) Power of Attorney for Lead Member of Joint Venture
(Appendix C)
4 Local applicants should submit tax payment history of past 3
years.
a) In case of Joint Venture, tax statements for both members
of the consortium will be needed.
b) In case of international consortium, tax payment status of
the local partner will be evaluated as a local bidder which
will require tax payment history of past 3 years.
5 Copy of Audited Annual Accounts (Last 3 years) (Form PQ-3)
6 Relevant and General Experience for Hotel being Managed
& Operated (Last 3 years) (Form PQ-4)
7 Proposed Team and Detail CVs (Form PQ-5)
8 Litigation History for the Last Ten (10) Years (Form PQ-6)
9 Affidavit for Correctness of Information (Form PQ-7)
10 Original affidavit on Stamp Paper(s) of worth PKR.100
(Form PQ-8)
a. Not being blacklisted by any entity or government
department in Pakistan. In case of JV undertaking by both
parties will be necessary.
23
PRE-QUALIFICATION
b. Not a defaulter of any bank in Pakistan. In case of JV

undertaking by both parties will be necessary.
11 Original Affidavit on stamp paper worth PKR 100 for No
Conflict-Of-Interest with PTDC (Form PQ-9)
Eligibility & Evaluation Criteria
1. Eligibility Criteria
The applicants fulfilling the following basic eligibility criteria shall only be
considered for further evaluation (relevant documents to be attached):
i. Legal Requirements:
1.1. Applicant in Pakistan should be a registered company according to the
laws of Pakistan, with a history of operations of at least 3 years under the
same name and legal status. International bidders will not be allowed to
bid without a local partner or representative with demonstratable
experience of the sector and credentials.
1.1. Applications by international developers to be dealt according to the
laws of Pakistan applicable for foreign investment.
1.2. Local applicants should be tax payers of Pakistan and should submit their
tax payment history of past 3 years. In case of JV, tax statements for both
members of the consortium will be needed. In case of international
consortium, tax payment status of the local partner will be evaluated as
a local bidder which will require tax payment history of past 3 years.
1.3. Applicant should provide undertakings in the form of Affidavit on a stamp
paper of Rupees 20 of the following:
a. Not being blacklisted by any entity or government department in
Pakistan. In case of JV undertaking by both parties will be necessary.
b. Not a defaulter of any bank in Pakistan. In case of JV undertaking by
both parties will be necessary.
ii. Commercial Requirements:

2.1. Having demonstratable experience of operating and managing a similar
project in the hospitality industry for at least three years prior to the date
of submission of EOI.
2.2. Experience to include management and operations of other hotel
projects with at least 50 rooms or above, in one project or collectively in
multiple locations.
2.3. Demonstratable experience of managing and operating food and
beverage related activities including; room service and restaurant
management, with a capacity of at least more than 25 covers in a single
restaurant.
2.4. Experience of handling and management of banquet facilities and
corporate events within the project.
2.5. Have knowledge and capability of safety and health standards of
Pakistan applicable to the hotel industry.
24
PRE-QUALIFICATION
2.6. Have knowledge of tourism industry of Pakistan and the dynamics of

seasonality in this business, especially in the context of the northern areas
of Pakistan.
2.7. In case of JV, requirements 2.1 to 2.6 will be applicable to the lead
member in the two party consortium.
iii. Financial Requirements: (To become eligible)

3.1. Audited financial statements of the company operating the hotel
business, for at least 3 years prior to the date of submission of this EOI,
3.2. Having an annual turnover of at least PKR 30 Mn from the existing hotel
business as discussed in the commercial requirements above,
3.3. Have sound financial stability with a current account ratio of at least 1.5
in the last two years of business, as stated in the audited financial
statements submitted by the interested party.
3.4. Interested parties should demonstrate source of funds, if investment in
PTDC properties is being made directly by the sponsors/owners.
Note: In case of JV, the financial soundness criteria will have to be met by
both members of the consortium, as per requirement in Sub Category A:
Financial Soundness mentioned below in Paragraph 2: Qualification
Criteria.
2. Qualification Criteria
Pre-Qualification will be based on applicant’s meeting the following
qualification criteria regarding their financial soundness, firm’s experience and
quality of its personnel & equipment and other relevant information as
demonstrated by the applicant’s response in the Pre-Qualification Forms and
necessary documentary evidences for validating and confirming the
information required in the following criteria and forms.
Pre-Qualification evaluation criteria as mentioned below is applicable for

applicants:
Sub- Weightage/
Category
Category Marks
A Financial Soundness 40
B Experience Record 40
C Brief Understanding and Project 10

Implementation plan
D Personnel Capabilities 10
Total 100
Marks shall only be given if the Prequalification Forms are filled by the applicant as per
instructions given in this Document.
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PRE-QUALIFICATION
Pre-qualification status shall be decided on the basis of Pass/Fail Criteria.

No compromise shall be made on minimum requirements of 50% marks in each
category and an overall minimum of 70% marks as a total shall be required to
pre-qualify.
In case of JV, marks will be awarded to each member of the consortium, based
on the proposed role of each member in the consortium. For example the lead
member will state clearly in the application if any attribute in the qualification
criteria, other than the one mentioned in Sub Category A: Financial Soundness
in Paragraph 2: Qualification Criteria, will be evaluated for the other member
in the consortium who is not declared as the lead in the application for pre-
qualification. The lead member will clearly state which attribute of the
qualification criteria will be met by which member of the consortium and
provide a rationale for doing so in the cover letter of the pre-qualification
application as well as in the letter of association between the JV members.
Criteria, sub-criteria and marking system for the evaluation of applicants shall
be as under:
Any application submitted without fulfilling entirely the legal requirements
mentioned in Section II/Paragraph 1/Sub Para 1) containing Legal
requirements shall be considered invalid for evaluation and scoring.
SUB CATEGORY A: FINANCIAL SOUNDNESS
For financial soundness, audited financial statements for last three financial
years shall be submitted. No marks shall be given if audited financial statements
or Bank statements of last three financial years are not attached.
In case of Joint Venture (JV),
(i) All members combined are required to meet the given criteria of financial
soundness,
(ii) Lead Member must meet at least 70% of the qualifying scores for financial
soundness; and,
(iii) Each JV member (other than lead member) must meet at least 20% of the
qualifying scores.
Marks shall be awarded on the basis of the following criteria:
26
PRE-QUALIFICATION
Sr. Marks
Category Criteria for Marks
No Assigned
a) Audited financial  Full Marks will be given if 3 years financial
statements of the 15 statements audited by category “A” Chartered
company operating accountancy firm are provided.
the hotel business, for
 5 Marks will be given if 3 years financial
at least 3 years prior to
the date of submission statements audited by category “B or below
of this EOI, rating” Chartered accountancy firm are
provided.
 No marks will be given if audited financial
statements of 3 years are not provided.
b) Having an annual
turnover of at least PKR 15  Full Marks will be given if annual turnover in
30 Mn from the existing the last 3 years is more than PKR 30 MN.
hotel business in the
 5 marks will be given if annual turnover in
last 3 years
the last 3 years is between PKR 15 Mn to
PKR 30 MN.
 No Marks will be given if annual turnover of last 3
years is less than PKR 15 MN.
d) Have sound financial
stability with a current 5  Full marks will be given if annual current
account ratio of at account ratio in the past 2 years is more
least 1.5 in the last two than 1.5 times as stated in the annual
years of business, as audited financial statements.
stated in the audited
financial statements  3 marks will be given if annual current
submitted by the account ratio in the past 2 years is
interested party. between 1.0 to 1.5 times as stated in the
annual audited financial statements.
 No marks will be given if annual current

account ratio in the past 2 years is less than
1.0 times as stated in the annual audited
financial statements.
e) Interested parties
should demonstrate 5  Full marks will be given to applicants
source of funds, if providing complete and accurate source
investment in PTDC of funds for investment in the PTDC project.
properties is being
made directly by the  No marks will be given to applicants not
sponsors/owners. providing complete and accurate source
of funds for investment in the PTDC project.
Sub-Category ‘A’
40
Total
27
PRE-QUALIFICATION
SUB CATEGORY B: EXPERIENCE RECORD
Sr. Marks
No Assigned
a) Having demonstratable  Full Marks will be given if applicant has
experience of operating 10 demonstratable experience of hotel
and managing a similar business of at least 3 years prior to submission
project in the hospitality
of this application.
industry for at least three
years prior to the date of  No Marks will be given if applicant has no
submission of EOI. demonstratable experience of hotel
business of at least 3 years prior to submission
of this application.
b) Experience of
management and 10  Full Marks will be given if applicant has
operations of other hotel demonstratable experience of
projects with at least 50 operating and managing a hotel
rooms or above, in one project of 50 or more rooms for at least
project or collectively in three years prior to the date of
multiple locations. submission of EOI.
 5 Marks will be given if applicant has

demonstratable experience of
operating and managing a hotel
project of 25 to 50 rooms for at least
three years prior to the date of
submission of EOI.
 No Marks will be given if applicant

does not provide demonstratable
experience of operating and
managing a hotel project of at least 25
rooms for at least three years prior to
the date of submission of EOI.
28
PRE-QUALIFICATION
c) Demonstratable
experience of managing 8  Full Marks will be given if applicant has
and operating food and demonstratable experience of
beverage related activities managing and operating food and
including; room service and beverage related activities including;
restaurant management, room service and restaurant
with a capacity of at least management, with a capacity of more
more than 25 covers/day in
than 25 covers/day in a single
a single restaurant.
restaurant.
 5 Marks will be given if applicant has

demonstratable experience of
managing and operating food and
beverage related activities including;
room service and restaurant
management, with a capacity
between 10 and 25 covers/day in a
single restaurant.
 No Marks will be given if applicant

does not have demonstratable
experience of managing and
operating food and beverage related
activities including; room service and
restaurant management, with a
capacity of at least 10 covers/day in a
single restaurant.
d) Experience of handling and
 Full marks will be given to applicants
management of banquet 8
facilities and corporate with Experience of handling and
events within the project. management of banquet facilities and
 No marks will be given to applicants

with no Experience of handling and
management of banquet facilities and
29
PRE-QUALIFICATION
e) Have knowledge and 2

capability of safety and  Full marks will be given to applicants
health standards of Pakistan providing a brief write up on their
applicable to the hotel knowledge and capability of safety
industry. and health standards of Pakistan
applicable to the hotel industry.

providing a brief write up on their prior
knowledge and capability of safety
and health standards of Pakistan
applicable to the hotel industry.
f) Have knowledge of tourism
industry of Pakistan and the 2  Full marks will be given to applicants
dynamics of seasonality in providing a brief write up on their
this business, especially in knowledge of tourism industry of the
the context of the northern area and region of PTDC property
areas of Pakistan. which they are applying for.

providing a brief write up on their prior
knowledge of tourism industry of the
area and region of PTDC property
which they are applying for.
Sub-Category ‘B’
40
Total
SUB-CATEGORY C: BRIEF UNDERSTANDING AND PROJECT IMPLEMENTATION PLAN
Firms/Contractors has to provide a brief understanding of the project along with a

detail project implementation plan.
Marks shall be awarded on the basis of detail and thoughtfulness of the project
development and implementation plan by the applicant. Maximum of 10 marks
can be obtained in this category.
30
PRE-QUALIFICATION
SUB-CATEGORY D: CAPABILITIES OF PERSONNEL PROPOSED BY THE APPLICANT
Sr. Marks
No Assigned
a) CVs of Professional Staff  1 to 5 Marks will be given if a detailed and
with relevant experience of 10 thought out organization chart is provided,
hotel management showcasing a comprehensive
management approach of the property
being applied for.
 1 to 5 Marks will be given if detailed CVs with
experience of key management
professionals proposed for the project are
provided.
Sub-Category ‘D’
10
Total
31
PRE-QUALIFICATION
SECTION-IV
APPENDICES & PREQUALIFICATION FORMS
32
PRE-QUALIFICATION
Appendix A
Letter of Application
[Letterhead paper of the

Applicant, or Lead Member of
joint venture, including full
Postal address, telephone no.,
fax no and email address]
Date:
To: ____________________________
Sir,
1. Being duly authorized to represent and act on behalf

of................................... (hereinafter “the Applicant”), and having
reviewed and fully understood all the prequalification information
provided, the undersigned hereby apply to be prequalified as an
applicant for the Lease Out Option of PTDC Property(ies) in
________________(maximum two properties).
2. Attached to this letter are copies of original documents defining:

a) The Applicant's legal status;
b) The principal place of business; and
c) The place of incorporation (for applicants who are corporations);
or the place of registration and the nationality of the owners (for
applicants who are partnerships or individually-owned firms).
3. The PTDC and its authorized representatives are hereby authorized to

conduct any inquiries or investigations to verify the statements,
documents, and information submitted in connection with this
application, and to seek clarification from our bankers and clients
regarding any financial and technical aspects. This Letter of Application
will also serve as authorization to any individual or authorized
representative of any institution referred to in the supporting information,
to provide such information deemed necessary and requested by
yourselves or the authorized representative to verify statements and
information provided in this application, or with regard to the resources,
experience, and competence of the Applicant.
4. The PTDC and its authorized representatives may contact the following
persons for further information, if needed.
33
PRE-QUALIFICATION
General and Managerial Inquiries

Contact 1 Telephone 1
Personnel Inquiries
Technical Inquiries
Financial Inquiries
5. This application is made with the full understanding that:

(a) Bids by prequalified applicants will be subject to verification of all
information submitted for prequalification at the time of bidding;
(b) The PTDC reserves the right to:
(i) Amend the scope of work if required during the
prequalification process; and
(ii) Reject or accept all application, cancel the prequalification
process.
(c) The PTDC shall not be liable for any such actions and shall be under no
obligation to inform the Applicant of the grounds for actions at 5(b)
here above.
(d) The PTDC shall not be liable for consequence of, and shall be under no
obligation to inform the applicant of the grounds for, actions taken
under para 5(b) here above.
6. The undersigned declare that the statements made and the information
provided in the duly completed application are complete, true, and
correct in every detail.
Signed for and on behalf of

[Bidder/Lead Member]
Signature
Name:
Designation:
Date:
Seal
34
PRE-QUALIFICATION
Appendix B
Joint Venture Agreement
(Should be a Formal JV agreement on a Stamp Paper of value PKR 1,000) To:
[Name and address of the Leading Member firm] who for the purpose of this
Agreement shall hereinafter called “Lead Member”
[Name and address of the Member firm]

who for the purpose of this Agreement shall hereinafter called “Member‟.
They hereby declare:
1. That they will legalize a Joint Venture in case that a Contract for the
Development of is awarded to their group.
2. That they have nominated (name of
the Lead member) as the Lead Member of the Joint Venture.
3. That they authorized Mr./Ms. (name of
the person who is authorized to act as the Representative on behalf of
the Joint Venture) to act as the JV’s Representative in the name and
on the behalf of their Joint Venture.
4. That all members of the Joint Venture shall be liable jointly and severally
for the execution of the Contract.
5. That this Joint Venture is constituted for the purpose of the execution of
the Construction of under this contract.
6. That if the PTDC accepts the Bid of this Joint Venture it shall not be
modified in its composition or constitution until the completion of
Contract without the prior consent of the PTDC.
7. That each member’s share of the Work, stated as percentage of the
total contract amount, shall be a follows.
8. That the Members shall enter into a definitive Joint Venture Agreement,
in case of award of Contract, covering the detailed rights and
obligations of the members and others details as deemed necessary
for successful execution of the Project.
35
PRE-QUALIFICATION
1. Signed for and on behalf of

[Name of the Lead Member]
Signature
Name:
Designation:
Date:
Seal
2. Signed for and on behalf of

[Name of the Member]
Signature
Name:
Designation:
Date:
36
PRE-QUALIFICATION
Appendix C
Power of Attorney for Lead Member of Joint Venture
[To be printed on a PKR 100 stamp paper]
Whereas the PTDC has invited Application for Prequalification of Applicants for
Developing PTDC Motel _____________ on Lease Basis.
Whereas, , and (collectively the “Joint
Venture” and individually as the “Member”) being members of the Joint Venture
are interested in Prequalification for the Project in accordance with the terms and
conditions of the Prequalification Document and:
Whereas, it is necessary for the JV to designate one of the JV Member as the Lead
Member with all necessary power and authority to do for and on behalf of the JV,
all acts, deeds and things as may be necessary in connection with the JV’s
Prequalification Application for the Project and its execution.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS

We, having our registered office at , M/s. ,
having our registered office at , and M/s. , having our
registered office at , [the respective names and addresses of the
registered office] (hereinafter collectively referred to as the “Principals”) do hereby
irrevocably designate, nominate, constitute, appoint and authorize M/s
, having its registered office at , being one of the
Member of the Joint Venture, as the Lead Member and true and lawful attorney
of the Joint Venture (hereinafter referred to as the “Attorney”) and hereby
irrevocably authorize the Attorney (with power to sub-delegate) to conduct all
business for and on behalf of the JV and any one of us during the Prequalification
process and, in the event the Joint Venture is awarded the Contract, during the
execution of the Project, and in this regard, to do on our behalf and on behalf of
the Joint Venture, all or any of such acts, deeds or things as are necessary or
required or incidental to the submission of its bid for the Project, including but not
limited to signing and submission of all applications, Bids and other documents and
writings, participate in bidders’ and other conferences, respond to queries, submit
information/documents, sign and execute contracts and undertakings
consequent to acceptance of the bid of the JV and generally to represent the JV
in all its dealings with the Authority.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts,
deeds and things lawfully done or caused to be done by our said Attorney
pursuant to and in exercise of the powers conferred by this Power of Attorney and
that all acts, deeds and things done by our said Attorney in exercise of the powers
hereby conferred shall and shall always be deemed to have been done by us/ JV.
37
PRE-QUALIFICATION
IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS

POWER OF ATTORNEYONTHIS DAYOF 20**.
For:
(Signature)
(Name, Title and Address)
For:
(Signature)
(Name, Title and Address)
Witnesses:
1.
2.
(Executants)
(To be executed by both the Members of the Joint

Venture) Notes:
 The mode of execution of the Power of Attorney should be in accordance with
the procedure, if any, laid down by the Applicable Law and the charter
documents of the executant(s) and when it is so required, the same should be
under common seal affixed in accordance with the required procedure.
 Also, wherever required, the applicant should submit for verification the extract
of the charter documents and documents such as a resolution/power of
attorney in favor of the person executing this Power of Attorney for the
delegation of power hereunder on behalf of the applicant.
 For a Power of Attorney executed and issued overseas, the document will also
have to be legalized by the Pakistani Embassy and notarized in the jurisdiction
where the Power of Attorney is being issued.
38
PRE-QUALIFICATION
Appendix D
AGREEMENT FOR HIRING OF SUB-CONTRACTOR
TERMS AND CONDITIONS

[To be executed on Rs. 100 stamp paper]
THIS AGREEMENT FOR HIRING OF SUB-CONTRACTOR (hereinafter called the “Agreement”)

made and entered into on this …………… day of the month of …………. 2016 by and
between:
A. PRINCIPAL:
[Name and address of the prospective general contractor] (hereinafter called

“General Contractor”), which expression shall include its successors, legal
representatives and permitted assigns, party of the first part;
B. SUB-CONTRACTOR:
[Name and address of the prospective sub-contractor] (hereinafter called the “Sub-
Contractor”), which expression shall include its successors, legal representatives and
permitted assigns, party of the second part;
(hereinafter individually referred to as the “Party” and collectively as the “Parties”).
WHEREAS, the General Contractor intends to hire services of the Sub-Contractor for providing
______________ (hereinafter called the “Services”) for _______________ (hereinafter called the
“Project”);
AND WHEREAS, the Parties have agreed to enter into this Agreement for hiring of Sub-
Contractor to provide Services on the Project. However, the provision of Services on the
Project shall not be in derogation to any provision of the contract to be executed by the
PTDC and the General Contractor.
NOW THEREFORE, the Parties hereby agree as follows:
1. the General Contractor shall be responsible and liable for all services to be provided
by it and the Sub-Contractor for the Project; and
2. The Parties shall enter into a detailed Sub-Contract Agreement, in case of award of
works which shall include but not limited to detailed scope of Sub-Contracted services
to be performed by the Sub-Contractor, payment mechanism and other terms and
conditions as agreed between the parties.
3. PTDC shall not be responsible for any payment or any other obligation arising from any
arrangement or agreement between the General Contractor and the Sub-
Contractor in accordance with the provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be signed in their
respective names in two identical counterparts, each of which shall be deemed as the
original, as of the day, month and year first above written.
39
PRE-QUALIFICATION
For and on behalf of
[Name of the General Contractor]

Witness
Signature: __________________ Signature: __________________

Name: _____________________ Name: _____________________
Title: ______________________ Title: ______________________
CNIC: _____________________ (Seal)
Address: ___________________
For and on behalf of
[Name of the Sub-Contractor]
Witness
Signature: ___________________ Signature: __________________
Name: ______________________ Name: _____________________
Title: _______________________ Title: ______________________
CNIC: ______________________ (Seal)
Address: ____________________
40
PRE-QUALIFICATION
Form PQ-1
General Information
Applicant (or each Member of a Joint Venture) applying for prequalification is

required to complete the information in this form.
1. Name of Firm
2. Head Office Address
3. Telephone
4. Fax
5. Type of Organization
6. Place of Year of incorporation/registration

Incorporation/Registratio
n
NTN#
7.
9. Name, Designation and Mobile Number of Firm’s Representative
Detail of Owners/
Directors
Name Designation Nationality
1.
2.
3.
4.
5.
41
PRE-QUALIFICATION
Form PQ-2
Joint Venture Details
Names of all Members of a Joint Venture
1. Lead Member
2. Member
- Role of each member in the JV, with respect to the project,

- Reason for forming the JV, especially in this context and the value this JV will
create for the Client,
- Clearly spell out the term of the JV which should be state that it will be intact
till the term of the lease being applied for and any breach in the JV before
the expiry of lease term with PTDC will result in penalties to the lead member
unless indemnity is provided to PTDC by the lead member for continuing the
project without the consortium member in the event of early dissolution of the
JV.
42
PRE-QUALIFICATION
Form-PQ-3
Financial Soundness
Applicant (Lead Member of a Joint Venture, in case of JV) applying for

prequalification is required to provide financial information to demonstrate that they
meet the requirements of Evaluation Criteria. If necessary, use separate sheets to
provide complete information. A copy of the audited financial statements of the past
three (3) financial years must be attached.
Financial information in Pak Rupees Year 1 Year 2 Year 3
Annual Turnover
Total Assists
Total Liabilities
Net Worth
Working Capital
Current assets
Current liabilities
Profits before taxes
Profits After taxes
Total Debt
Total Equity
Total Revenue
43
PRE-QUALIFICATION
Form PQ-4
Details Similar Nature Hotel Projects being Managed & Operated
Applicant and each Member of a Joint Venture applying for prequalification is required to
complete the information in this form.
(Use a separate sheet for each Member of a Joint Venture.)
Project Details:
- Project name and location,

- Year of commencement of commercial operations,
- Type of ownership of property (owned or leased),
- Lease term and lessor name (if applicable),
- If Franchise is obtained, the terms of franchise restricting use of name in any other
property or any restriction on starting a new project outside the scope of franchise,
- Number of rooms in the project (with each category of room),
- Occupancy levels in the last 3 years,
- Number of restaurants in the property,
- Details of restaurant, with type of cuisine, number of covers per day and annually in the
past 3 years,
- Banquet hall or corporate events in the property, along with occupancy levels and meal
covers in the last 3 years,
- Facilities inside the property, in terms of room services, amenities, packages or other
services
- Facilities outdoor, such as sports (with type of sport), swimming pool or any other guest
attraction,
- Associated arrangements for guest convenience such as rent a car or tour operator desk
etc.
- Any other detail worth mentioning about the project. E.g. Unique location, heritage
site, or cultural focus.
44
PRE-QUALIFICATION
Form PQ-5
Personnel Capabilities
Name of
Applicant: (Applicant or Member of Joint Venture)
1 Title of Position
Name of Proposed staff
2 Title of Position
3 Title of Position
4 Title of Position
5 Title of Position
Note:
CVs of proposed personal shall be attached for detailed evaluation.
45
PRE-QUALIFICATION
Form PQ-6
Litigation History for the last Ten (10) Years
Name: (Applicant or Member of Joint Venture)
Name of
Client, Disputed
amount Award FOR
Cause of or
Description of (Current value in Remarks by
Year litigation and AGAINST
Contract PKR or US$ Applicant
matter in Applicant
equivalent)
dispute
Attach Affidavit on non-judicial stamp paper that non-performance of a contract did not occur
within the last ten years based on information on all settled disputes or litigation.
46
PRE-QUALIFICATION
Form PQ-7
AFFIDAVIT FOR CORRECTNESS OF INFORMATION

(To be printed on PKR 100 Stamp Paper)
Name:
(Applicant or member of Joint Venture)
I, the undersigned, do hereby certify that all the statements made in the Pre-
Qualification Forms and in the supporting documents are true, correct and valid
to the best of my knowledge and belief and may be verified by PTDC if the PTDC,
at any time, deems it necessary.
The undersigned hereby authorize and request the bank, person, firm or
corporation to furnish any additional information requested by the PTDC deemed
necessary to verify this statement regarding my (our) competence and general
reputation.
The undersigned understands and agrees that further qualifying information may
be requested and agrees to furnish any such information at the request of the
PTDC.
PTDC undertakes to treat all information provided as confidential.
Signed by an authorized
Officer of the firm
Title of
Officer
Name of
Firm
Date
47
PRE-QUALIFICATION
Form PQ-8
AFFIDAVIT FOR NON-BLACKLISTING BY ANY GOVERNMENT ORGANISATION OR

DEPARTMENT
(To be completed by each member of Joint Venture)
Name:
We hereby confirm and declare that we, M/s ------------------------------------------------------- ,

are not blacklisted/ De-registered/ debarred by any Government department/
Public Sector Undertaking/ Private Sector/ or any other agency for which we have
Executed/ Undertaken Works/ Services during the last 10 years.
For
Authorized Signatory
Date:
48
PRE-QUALIFICATION
Form PQ-9
AFFIDAVIT FOR NO CONFLICT-OF-INTEREST WITH PTDC

(To be completed by each member of Joint Venture)
Name:
We hereby confirm and declare that we, M/s ------------------------------------------------------- ,

do not have any conflict of interest as per Clause 14 of this Pre-qualification
document.
For
Authorized Signatory
Date:
49

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PRE-QUALIFICATION DOCUMENT

3. Property wise Details of Selected PTDC Locations to be Leased Out

3.1 PTDC Motel Gilgit

PTDC Motel Gilgit is located on the main

The hotel is a 3-star development with a total

3.2 PTDC Land at Gilgit

3.3 PTDC Motel Sost

3.4 PTDC Motel Hunza

3.5 PTDC Motel Gupis

3.6 PTDC Motel Phander

PTDC Phander is a development with a total of

3.7 PTDC Land Nultar

3.8 PTDC Land Thilchi

It can be considered as a stop-over for

The land parcel is an 8 Kanal plot

3.9 PTDC Skardu

3.10 PTDC Khaplu

3.11 PTDC Astak

3.12 PTDC Motel Sadpara

3.13 PTDC Motel Rama Lake Astore

Opposite PTDC Motel Rama Lake is a polo

3.14 PTDC Land – Mera Tanolian Housing Society Pir Chanasi

3.15 PTDC Land Banjosa, Rawalakot

Information / Instructions To The Applicants

4. Clarification of Pre-Qualification Document

5. Amendment of Prequalification Document

to all who have obtained the Prequalification Document.

a. Joint Venture Agreement

b. Joint and Several Liability

8. Submission of Pre-Qualification Application

Envelope should be clearly marked as “PRE-QUALIFICATION DOCUMENT FOR

9. Late Submission of Pre-Qualification Applications:

10. Lack of Information

11. Updating Pre-qualification Information

12. Only one Application

13. Fraud &Corruption:

directly or indirectly, of anything of value to influence the action of a

form of an Affidavit for No Conflict, stated as Form PQ-9 in the Annexure

16. PTDC’s Right

i. Amend the scope of work, if required while adhering to the Principles of

17. Address of PTDC

Kohsar Block (Ground Floor), New Secretariat, Islamabad.

18. PTDC Representative

General Manager (Motels), PTDC HO, Kohsar Block, New

b. Not a defaulter of any bank in Pakistan. In case of JV

Eligibility & Evaluation Criteria

ii. Commercial Requirements:

2.6. Have knowledge of tourism industry of Pakistan and the dynamics of

iii. Financial Requirements: (To become eligible)

Pre-Qualification evaluation criteria as mentioned below is applicable for

C Brief Understanding and Project 10

Pre-qualification status shall be decided on the basis of Pass/Fail Criteria.

SUB CATEGORY A: FINANCIAL SOUNDNESS

Marks shall be awarded on the basis of the following criteria:

 No marks will be given if annual current

SUB CATEGORY B: EXPERIENCE RECORD

Marks shall be awarded on the basis of the following criteria:

Signature: Signature: