We Give Life To Your Dreams!
Event Team
EVENT STAFF
 Over- all head organizer: In-charge of the
program flow and oversee the whole event.
 Technical Staff (2): Ensure the
effectiveness of all equipment.
 Usher/ Usherettes(4): Assigned at the
registration area and assist the arrival of
VIP’s.
 Floor Director(2): In- charge of the
continuity of the program flow and
coordinate with the backstage and event
coordinator.
 Backstage Coordinator(1): Ensure the
readiness of every performer and cue the
performers for entrance and exit.
SUPPLIERS/ CONTRACTORS
 Lights & Sounds/ LED Wall: Party Jam
 Emcee: Ate Gay & Sweet Nicole
 Venue: Plaza Lucero
 Artist: Itchyworms
 Entertainment: Music Avenue Band &
Jennie Gabriel a.k.a Angel Locsin
 Fire Truck: BFP Cabanatuan City
 Security: PNP Cabanatuan
 Invitation: Shylla’s Special Events
 Sponsors: Globe Telecom, Luzviminda’s
Catering, Payawal Printing, Crystal Clear
 Event Brief
LOVELY JOY P. CELORIO
Dream Events Manager
CONTACT COORDINATOR
09091535597
dreamevents@yahoo.com

EVENT Concert: Boy Band

THEME Concert for a Cause: Color Blast Concert

DATE & TIME October 18, 2019/ 6:00 p.m.

LOCATION Plaza Lucero

GUEST 1000 expected guests with 10 VIPs

ATTIRE White Shirt

 Event Brief
To raise P250,000 as proceeds, to be given to Jarmella Crizia
PURPOSE Salvador of Zaragoza, Nueva Ecija, 11 y/o with Stage 4 Ovarian
Cancer.
Lights and Sound- 8 AM
LED Wall- 12 PM
SET UP Tarpaulin- 1 PM
Band- 1 PM
Barriers- 3 PM

PARKING ACCESS Around Plaza Lucero

Event Concept
TICKET DESIGN
 Size: 2”x 5.25”
 Prints in high 600dpi resolution
 Full color ink printing
 Feature: Photo of Itchyworms
 Template: Color black with color blast design.
 Event name: Concert for a Cause: Color Blast Concert.
 Date: October 18, 2019
 Attire: White Shirt
 Guests: Itchyworms, Ate Gay and Jennie Gabriel
Event Concept
TARPAULIN DESIGN

 Size: 6”x 6”
 Prints in high 600dpi resolution
 Full color ink printing
 Feature: Photo of Jarmella Crizia Salvador, Itchyworms, Ate Gay and
Jennie Gabriel
 Template: Color black with color blast design.
 Event name: Concert for a Cause: Color Blast Concert
 Date: October 18, 2019
 Attire: White Shirt
 Guests: Itchyworms, Ate Gay and Jennie Gabriel
 Event Concept
ABOUT THE THEME

 Aside from the performances of the artists, the main concept of this
event is to help Jarmella Crizia Salvador of Zaragoza, Nueva Ecija who’s
suffering and fighting for his critical condition. She is only 11 years old
and she was diagnosed with stage 4 Ovarian Cancer.

 We chose this concept/ theme “Color Blast” to remind Jarmella and her family
how colorful our lives is and also to add more colors to her life.

 By this event we will not just enjoy but we will send love and support to
Jarmella.
Event Concept
COLOR BLAST ACTIVITY

 Guests/ Crowd will wear white shirt.

 Each guests has 50g of holi powder. By the cue of the emcee, the guests will
sprinkle the holi powder to the air and the technical team will start the confetti
blast machine.
 By this activity we will not just enjoy the colors but we will send love and
support to Jarmella.
 Event Concept
CASH SPONSORSHIP

 Globe Telecom

IN- KIND SPONSORSHIP

 Payawal Printing- Tarpaulin ( 10 pcs)

 Luzviminda’s Catering- Dinner for VIPs, Performers and Staff
 Crystal Clear-75 pcs. Bottled Water
 Program Flow
TIME ACTIVITY KEY CHARACTER

6:00 PM Open Gate

7:00 PM Start of the program

7:00- 7:05 Opening Spiel Emcee: Sweet Nicole

7:05- 7:08 Introduction of Local Band Emcee: Sweet Nicole

7:08- 7:38 Front Act Local Band: Music Avenue

Introduction of the Guest
7:38- 7:40 Emcee: Sweet Nicole
Emcee/ Intermission Number
7:40- 8:00 Intermission Number Ate Gay
 Program Flow
TIME ACTIVITY KEY CHARACTER

Emcee: Sweet Nicole & Ate

8:00- 8:20 Color Blast
Gay
Emcee: Sweet Nicole & Ate
8:20- 8:23 Introduction of the Main Act
Gay
8:23- 9:23 Main Act ( 1st Set) Itchyworms
Introduction for the Emcee: Sweet Nicole & Ate
9:23- 9:26
Intermission Number Gay
Jennie Gabriel a.k.a. Angel
9:26- 9:56 Intermission Number
Locsin
9:56- 10:56 Main Act (2nd Set) Itchyworms
Emcee: Sweet Nicole & Ate
10:56- 11:00 Closing Spiel
Gay
Market Segment
 Millenials/ Student

Ticket Selling
 Ticket Price: P 300.00
 Inclusion:
 Luminous Glow Stick Bracelet
 1 pack 50g of Holi Powder
 Ticket Dissemination
Net Total
Number of Number of
Amount Discount Amount
School Tickets Tickets
(#of tickets (20%) (net amount-
Distributed Sold
x 300) discount)
Wesleyan University-
250 200 60, 000 12, 000 48, 000
Philippines
Araullo University 250 200 60, 000 12, 000 48, 000
Good Samaritan Colleges 200 150 45, 000 9, 000 36, 000
Nueva Ecija University of
200 150 45, 000 9, 000 36, 000
Science and Technology
College of Immaculate
250 200 60, 000 12, 000 48, 000
Conception
Midway Colleges 250 200 60, 000 12, 000 48, 000
 Ticket Dissemination
Total
Net Discount
Number of Number of Amount
Amount (20%) will
School Tickets Tickets (net of %)
(#of tickets go to the
Distributed Sold P240x qty of
x 300) school
sold ticket
M.V. Gallego Foundation
200 150 45, 000 9, 000 36, 000
Inc.

CRT 170 100 30, 000 6, 000 24, 000

Our Lady of Fatima

150 100 30, 000 6, 000 24, 000
University

AMA 80 50 15, 000 3, 000 12, 000

1500
2000 Tickets P 360,
Total Sales Tickets 450, 000 90, 000
Distributed 000.00
sold
 Budgeting
ITEMS INCLUSIONS QTY ACTUAL AMOUNT
• Use of Space
VENUE: Plaza Lucero • Electrical Charge P 1, 200.00
• Regulatory Fee
• Full Set of Lights
and Sounds With
LIGHTS & SOUNDS:
LED Wall P 36, 000.00
Party Jam
• Confetti Blast
Machine
• Guest Emcee: Ate
EMCEE P 30, 000.00
Gay
• Professional Emcee:
P 4, 000.00
Sweet Nicole
ENTERTAINMENT
 Jennie Gabriel
P 30, 000.00
a.k.a. Angel Locsin
 Budgeting
ITEMS INCLUSIONS QTY ACTUAL AMOUNT

Local Band  Music Avenue Band P 5,000.00

• Full Album
Performance
ARTIST: Itchyworms P 300, 000.00
• Meet & Greet
Opportunity
• Security and
SECURITY Safety P500.00 x 6 Persons P 3, 000.00
• Crowd Control
OTHER EXPENSES
 Luminous Glow
Stick Bracelet P20.00 x 1550 pcs P 31, 000.00
 Budgeting
INCLUSIONS QTY ACTUAL AMOUNT

 Holi Powder P170.00 x 100 kgs. P 17, 000.00

 Fire Truck 1 Truck P 2, 000.00

 TICKET: Shylla’s • High Quality Ticket

P30.00 x 2000 pcs. P 60, 000.00
Special Events Printing
 INVITATION:
 High Quality
Shylla’s Special P30.00 x 10 pcs. P 300.00
Printing
Events

TOTAL EXPENSES P 504, 500.00

Summary of Expenses
ITEMS AMOUNT
VENUE P 1, 200. 00
LIGHTS & SOUNDS W/ LED WALL P 36, 000. 00
EMCEE P 34, 000. 00
ENTERTAINMENT P 35, 000. 00
ARTIST P 300, 000. 00
OTHER EXPENSES P 110, 300.00
P 516, 500. 00
COORDINATION FEE(15%) P 77, 475.00
NET EXPENSES P 593, 975.00
CONTINGENCY FUND(10%) P 59, 397. 50
TOTAL EXPENSES P 653, 372.50
Total Budget
Budget on Hand (LGU- DSWD P 300, 000.00

Sponsor: Globe Telecom P 300, 000.00

Ticket Sold 1,500 pcs. x P240 P 360, 000.00

Total Budget On Hand P 960, 000.00

Less unsold ticket 500 pcs x P30
P 15, 000.00
ticket cost
Total Remaining Budget P 945,000.00
Proceeds
Total Budget P 945, 000.00

Total Expenses (P 653, 372.50)

Difference P 291, 627.50

Less : Proceeds to be given to

250,000.00
(Jarmella Crizia Salvador
Proceeds left : additional fund for
P 41,627.50
DSWD Projects
Floor Plan
Fire Exit B Fire Exit

He She
Stage
a
c Back Stage
k Crowd
Security
S LED Wall
t VIP Table

Table for VIP

Back Stage
LED Wall
Sound a

Stage
VIP
System
g Holding Area
e Registration
Ent/ Exit
Sound System

CR
Registration
Exit Entrance
Letter of Proposal

(attached : Word Format)

Contract of Agreement

(attached : Word Format)

 Risk Management
Possible Risk Possible Solution

 Brown-out Availability of Gen-Set

Presence of Security/ Marshal, Barriers,

 Stampede/ Aggressiveness of Crowd
Ambulance and Medics.

 Technical Problem Availability of Back Ups

 Weather( Rain) Availability of tent for the VIPs.