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Fire and Emergency Drill Manual and Building Inspection Guide
Fire and Emergency Drill Manual and Building Inspection Guide
Fire and Emergency Drill Manual and Building Inspection Guide
2021
First Edition Emergency Drill
Manual and
Building
Inspection Guide
Contents
1. INTRODUCTION .............................................................................................................. 2
2. SCOPE AND PURPOSE OF THE MANUAL ................................................................. 2
3. FIRE AND EMERGENCY DRILL PLANNING AND PREPARATION ...................... 2
4. PROCEDURE FOR FIRE AND EMERGENCY DRILL CONDUCTION ..................... 5
5. DRILL EVALUATION AND CLOSING .......................................................................... 6
6. INSPECTION OF BUILDING FOR FIRE SAFETY ...................................................... 7
7. FIRE AND EMERGENCY DRILL CHECKLIST............................................................. 8
8. BUILDING INSPECTION CHECKLIST ....................................................................... 21
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Fire and Emergency Drill Manual and Building Inspection Guide
1. INTRODUCTION
National Building Code 2016 (Part 4: Fire and Life Safety) and the Gujarat Fire Prevention
and Life Safety Measures Regulations, 2021 has specified comprehensive measures for
Fire Prevention, Life Safety and Fire Protection in various categories of buildings. These
measures are based on the types of occupancies, fire load, occupant load, etc. in the given
building. However, it is essential that all the occupiers of the building/ premise are well-
versed with all the potential hazards, use of firefighting installations and signage. They
also need to be aware about their respective roles and responsibility in case of a fire or
emergency and have skills and competencies required for life safety in case of any
incidents.
Fire and emergency drill and regular building inspection are effective ways to enhance
preparedness for response and prevent untoward incidences. The Gujarat Fire
Prevention and Life Safety Measures Regulations, 2021 mandates that building
inspection for fire safety related aspects and mock-drills should be conducted every six
months. They help in securing the building from a potential hazard and also facilitate to
test the capacities of the occupiers. They also help in identification of gaps through
feedbacks which results in potential saving of lives and property in case of fire incidence.
The applicable parts of the approved Fire Safety Plan shall be distributed to all the
owners/occupiers of the building by the building management when the Fire Safety Plan
has been finalized.
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The duties (roles and responsibilities) of the above mentioned team members are given
in Annexure-1.
An Organization Chart designating employees and their assignments/ role as one of the
team members is required to be prepared for clarity and should be share with all building
occupiers and staff in soft or hard copy. During mock fire and emergency drill, a Fire
Safety Officer (FSO) has to check details of the Organizational Chart and Fire Safety Plan.
The first step in conducting a drill is to define a broad scenario outline that reflects and
supports the various objectives of the drill.
Depending on the scope, the scenario may need to be divided into several phases, each
focused on a particular aspect of the Fire Prevention, Life Safety and Fire Protection.
A general outline of the scenario should include, but not be limited to, the following:
3.4.1 Drill Narrative – The drill narrative of the scenario is a brief overview that is
often provided to describe the events involved in the scenario. It is a ‘story’ that
contains all the main events that will drive the drill. This description of the scenario
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Fire and Emergency Drill Manual and Building Inspection Guide
is provided mainly for the drill personnel and organizers who may lack the technical
incentive, background or knowledge to understand the more technical scenario.
During the exercise, the role of the observer is to observe and record facts on the
organizations’ response to the emergency situation. In general, Observer should be
thoroughly familiar with the following:
Occupancy specific fire safety measures and contingency response actions (e.g.
security plan, contingency plan, procedures)
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Observers should take notes during the exercise and participate in the production of the
final evaluation reports and share findings with the Fire Safety Officer (FSO). The record
of actions is the key to a good evaluation. Good chronological notes should be taken
concentrating on aspects that are critical to the response. Fire Safety Officer (FSO) should
brief the observer(s) about above details.
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Fire and Emergency Drill Manual and Building Inspection Guide
During the drill, Observers document all activities based on the criteria of the drill
scenario. Each drill should have specified areas of evaluation so that all actions required
are observed and evaluated. Necessary evaluation formats should be circulated in
advance to the concerned participating observers and participants.
Fire Safety Officer (FSO) should hold a post-drill de-briefing session and evaluate the
action processes. An evaluation report should be prepared and the comments can be
incorporated into the subsequent standard operational procedures. In the debriefing
session, it should be conveyed that occupants should be briefed that fire and emergency
drills shall be conducted, in accordance with the Fire Safety Plan, at least once every six
months. All occupants of the building/ premise shall participate in the fire and emergency
drill. Occupants of the building/ premise, other than building service employees, are not
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required to leave the floor or use the exits during the drill. A written record of such drills
shall be kept on the premises for a three years period and shall be readily available for
fire brigade inspection.
Basic fire training of building occupants should be given particular attention by the Fire
Safety Officers (FSOs) and emergency preparedness levels of occupants and their
proficiency in handling fire protection equipment, following standard operating
procedures should be meticulously examined. Capacity building of occupant is one of the
strongest pillars of long-term fire safety architecture in the state of Gujarat and hence,
extra attention should be paid by the FSO as well as occupants on this. Sample occupants
can be chosen and their expertise in basic fire safety should be recorded in inspection
questionnaire on the Guj Fire Safety Compliance Portal. Please Refer the inspection
checklist given in Section 8 of this document to know more about building inspection
process and key points of consideration.
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T3 (Atleast 10
C. Head Count and Debriefing
Minutes)
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Copy to be sent to
concerned CFO/RFO
and
D2 Recommendations (if any) applicant/occupier/ow
ner
D3 Attachments
D3.1 Video of fire drill training (4-5 minutes video clip, shot by)
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Fire and Emergency Drill Manual and Building Inspection Guide
E. Mock Fire and Emergency Drill Completion (Timer ends and total mock drill time to be captured in
report) T5 (End)
(In case of "No") Please enter
According to you, was the drill
E1 Yes/ No details of non-successful
successfully completed?
completion of drill.
Complete the Drill
Next Fire Drill due Date
Should be system
determined. Every six
months - with a
window of 30 days - 15
days prior and 15 days
after due date. Both
DD.MM.YYYY
Building
owner/occupier and
FSOs should get
advance notifications
via SMS as well as mail
and through app etc.
End and Report Generation
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IN2.6 Are the ventilation systems, including If "no", then write in remarks about
mechanical ventilation system, AHUs non-compliance of particular point and
Yes/No/ Not applicable
etc working effectively? ensure that necessary
repairs/corrections are carried out
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IN5.1 Are all electrical points, equipment in Yes/No/Not Applicable If "no" then, write in remarks about
good condition, regularly serviced non-compliance of particular points
and does the building complies with and direct the owner/occupiers for
various requirements of electrical immediate action. Inspection and
safety as mentioned in GFP&LSM, service record of the electrical
regulations 2021 and as required by equipment to be checked along the
the Central Electricity Authority self-certification as required by the
regulations and their amendments? Central Electricity Authority
regulations. Electrical panels to be
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Fire and Emergency Drill Manual and Building Inspection Guide
Annexure 1
Fire Safety Director’s Duties
Be familiar with the written Fire Safety Plan providing for fire drill and
evacuation procedure in accordance with orders on the subject.
Select qualified building service employees for a Fire Party and organize, train
and supervise such fire brigade.
Be responsible for the availability and state of readiness of the Fire Party.
Conduct fire and evacuation drills.
Be responsible for the designation and training of a Fire Warden for each floor,
and sufficient Deputy Fire Wardens for each tenancy in accordance with orders on
the subject.
Be responsible for a daily check for the availability of the Fire Wardens, and see
that up-to-date organization charts are posted1.
Notify the owner or some other person having charge of the building when any
designated individual is neglecting his responsibilities contained in Fire Safety
Plan. The owner or the other person in-charge of the building shall bring the
matter to the attention of the firm employing the individual. If the firm fails to
correct the condition, the fire department shall be notified by the owner/person
in charge of the building.
In the event of fire, shall report to the Fire Command Center (a suitable place in
the building from where quick communication can be transmitted to occupants)
to supervise, provide for and coordinate with respect to the following:
a) Ensuring that the fire department has been notified of any fire or fire alarm.
b) Manning of the fire command station.
c) Direction of evacuating procedures as provided in the Fire Safety Plan.
d) Report on conditions on fire floor for information of fire department on their
arrival.
e) Advising the fire department officer in-charge in the operation of the Fire
Command Centre.
1 NOTE: If the number of Fire Wardens and Deputy Fire Wardens in the building is such that it is
impractical to individually contact each one daily, a suggested method to satisfy the requirements
is to make provisions for the Fire Warden, or a Deputy Fire Warden in the absence of the Fire
Warden, to notify the Fire Safety Director when the Fire Warden or required number of Deputy Fire
Wardens are not available. In order to determine the compliance by the Fire Warden and Deputy
Fire Wardens, when this method is used, the Fire Safety Director shall make a spot check of several
different floors each day.
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e) Fire Wardens on floors above the fire shall, after executing the Fire Safety Plan,
notify the Fire command station of the means being used for evacuation and
any other particulars.
f) In the event that stairways serving fire floor and/or floors above are
unusable due to contamination or cut-off by fire and/or smoke or that several
floors above fire involve large numbers of occupants who must be evacuated,
consideration may be given to using lifts in accordance with the following:
1) If the lifts servicing his floor also service the fire floor, they shall not be
used. However, lifts may be used if there is more than one bank of lifts,
and he is informed from the Fire Command Centre that one bank is
unaffected by the fire.
2) If lifts do not service the fire floor and their shafts have no openings on
the fire floor, they may be used, unless directed otherwise.
3) Lifts manned by trained building personnel or firemen may also be
used.
4) In the absence of a serviceable lift, the Fire Warden shall select the
safest stairway to use for evacuation on the basis of the location of the
fire and any information received from the Fire Command Centre.
The Fire Warden shall check the environment in the stairs prior to entry
for evacuation. If it is affected by smoke, alternative stair shall be
selected, and the Fire Command Centre notified.
5) The Fire Warden shall keep the Fire Command Centre informed of the
means being employed for evacuation by the occupants of his floor.
g) Ensure that an alarm has been transmitted.
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direction of the Fire Safety Director in accordance with these rules, and the
Fire Safety Plan. Such activities shall be subject to fire department control.
Fire Party Duties
On receipt of an alarm for fire, the Fire Party shall,
a) Report to the floor below the fire to assist in evacuation and provide
information to the Fire Command Centre.
b) After evacuations of fire floor, endeavor to control spread of fire by closing
doors, etc.
c) Attempt to control the fire until arrival of the fire department, if the fire is
small and conditions do not pose a personal threat.
d) Leave one member on the floor below the fire to direct the fire department to
the fire location and to inform them of conditions.
e) On arrival of the fire department, the Fire Party shall report to the Fire
Command Centre for additional instructions.
f) Have a member designated as runner, who shall know the location of the
nearest telephone, and be instructed in its use. Such member shall
immediately upon receipt of information that there is a fire or evidence of fire,
go to the telephone, transmit an alarm and await the arrival of the fire
department and direct them to the location of the fire.
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