Department of Education

Region X-Northern Mindanao

Division of Bukidnon
District of Don Carlos 3
MARAYMARAY ELEMENTARY SCHOOL

CONSTITUTION AND BY-LAWS OF

MARAYMARAY ELEMENTARY SCHOOL GENERAL
PARENTS-TEACHERS ASSOCIATION (GPTA)

Preamble

WE, THE GENERAL PARENTS TEACHERS ASSOCIATION of Maraymaray

Elementary School, Department of Education, Division of Bukidnon, District of Don
Carlos 3, Maraymaray, Don Carlos, Bukidnon, imploring the aid, guidance and
protection of the Devine providence, in order to create an organization of caring and
committed individuals, do hereby promulgate this Constitution.

ARTICLE I

Name, Office, and Seal

Section 1. The name of this league shall be General Parents Teachers Association
(GPTA).

Section 2. The main office of this organization shall be in the school office,
Maraymaray Elementary School, Maraymaray, Don Carlos, Bukidnon.

Section 3. The league shall adopt the DepEd logo/seal.

ARTICLE II

Objectives

The primary objective of this organization is to promote the welfare

Maraymaray Elementary School.

Specifically, GPTA aims to:

1. Develop a strong “spirit de corps” among parents and teachers of the

school.
2. Insure a cohesive, harmonized and mutual actions in the successful
implementation of the policies of the Department of Education;
 3. Build a community cooperation and unity among the members.
4. Undertake projects and programs for the benefit of the school.

ARTICLE III

Declaration of Principles

Section 1. The GPTA is non-political and non-sectarian.

Section 2. The powers and duties of the officers are those provided in the
constitution.

Section 3. In the formulation of the policies, top consideration will be the welfare of
the members.

ARTICLE IV

The Officers and Tenure of Office

Section 1. The officers of GPTA are the following: President, Vice President,
Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor,
Assistant Auditor Social Managers, Business Officers and the PIO’s.

Section 2. The elected officers shall hold office term for one Calendar Year.

Section 3. All officers have the right to be re elected to any position.

ARTICLE V

Membership

Section 1. All parents of Maraymaray Elementary School are automatically members

of the organization.

ARTICLE VI

Nominations and Elections

Section 1. The election of officers shall be done during the first month of the calendar
year through a voting.

Section 2. Only active and present members present during the election shall be
nominated and elected as officers.

ARTICLE VII
 Powers and Duties of Officers

Section 1. President

a. The president is the chief executive of the organization and is vested with the
power to enforce the provisions of the constitution and to execute the rules
and regulations that the organization shall promulgate from time to time.
b. He/She shall preside meetings of the organization and shall vote only when
such vote is needed to break the tie.
c. He/She shall represent the organization in any transaction with the school
principal in which the group is a part and he/she can sign contracts with
private or government entity for in behalf of the league.
d. In case of death aid, he/she shall see to it that the said aid shall be given in
due time.
e. He/She shall call for a meeting of the members if such meetings are
necessary.
f. He/She shall report on the activities and accomplishments of the organization
to the school principal.

Section 2. The Vice President

a. The vice president shall take the place of the President in case of death,
transfer of station, absence or inability of the latter to perform his/her duties.
b. He/She shall chair any committee upon the appointment of the president and
the same with the other officers.

Section 3. The Secretary

a. The secretary shall keep a record of all activities of the league, attendance,
minutes of the meetings and etc.
b. He/She shall prepare and keep custody of all the documents pertaining to the
organization.
c. He/She shall help the president in the preparation of the annual reports.
d. He/She shall furnish each school a copy of the minutes of all meetings.
Section 4. The Assistant Secretary
a. The Assistant Secretary shall take the place of the secretary if the latter is
unable to perform his/her duties and functions.
b. He/She shall automatically assume the position of the secretary in case of
death, transfer to the other place, resignation or removal from service and office.

Section 5. The Treasurer

a. The treasurer shall collect all the money accruing to the organization.
b. He/She shall pay all monetary obligations of the organizations.
c. He/She is liable of the money in case of loss in all events.
 d. He/She shall render a written report duly signed by him/her, countersigned by
the auditor and attested by the president of the financial status of the
organization at least once a year and or whenever requested by the
organization and or the Board.
Section 6. Assistant Treasurer
a. The Assistant Treasurer shall take the place of the treasurer if the latter is
unable to perform his/her duties and functions.
b. He/She shall automatically assume the position of the treasurer in case of
death, transfer to the other place, absence, removal from the service and
office, etc.

Section 7. The Auditor

a. The Auditor shall pass judgement on all money claims against the
organization and approve or disapprove the same before payment is made
except in case of death aid in which disbursements can be affected even
without auditing.
b. He/She shall have access to records of the treasurer that pertains to the
organization.

Section 8. The Assistant Auditor

a. The Assistant Auditor shall help perform the duties and functions of the Auditor
and the same assume the position of the latter in case of death, absence,
transfer of place, separation and removal from service and office, etc.

Section 9. Social Managers

a. Program incharge.

b. Responsible to assess the flow of the program.

c. Inform the people incharge of the given committees.

d. Trusted to monitor the social activity of the group.

Section 10. PIO’s

a. Provide information to the public towards the accomplishment of the

organization.

b. Communicate the members on the meetings and valuable information

pertaining to the group.

ARTICLE VIII
 Funds, Collections and Disbursements

Section 1. There is no membership fee of the organization.

Section 2. Annual contribution will be based from the agreed amount during the First
General Assembly of the said organization.

Section 3. Voluntary contribution will be per parent.

ARTICLE IX

Meetings and Assembly

Section 1. The organization shall have to conduct meetings on special occasions

that need to be discussed directly by the members of the league. Programs,
projects, plans for school improvements and the like are considered special
occasions.

ARTICLE X

Order of the Business

Section 1. In meetings stated in Article X section 2, the procedure of conducting the

business shall be governed by the parliamentary procedure.

Section 2. The order of the business shall be the following:

a. Roll Call/Checking of Attendance by the secretary

b. Call to Order by the presiding officer
c. Reading of Previous Minutes by the secretary or assistant secretary
d. Auditor’s Report by the Auditor
e. Treasurer’s Report by the Treasurer
f. President’s Report by the presiding officer
g. Unfinished Business
h. Presentation of New Business by the president or presiding officer
i. Confirmation of the New Business
j. New Business
k. Adjournment

ARTICLE XI

General Provisions
Section 1. When an elected official is transferred or has transferred to another
school, his/her tenure of office is automatically terminated.

Section 2. Giving of certificate/plaque/tribute to the members must be done during

the school year end party.

ARTICLE XII

Amendments

Section 1. Any member may propose for an amendment of the constitution and by-
laws.

Section 2. Any amendment to this constitution and by-laws shall become a part
thereof after it shall have been duly approved by the body.

ARTICLE XIII

Ratification

Section 1. Ratification of this Constitution and By-laws shall be done by ¾ votes of

the members actually present and voting during the general assembly.

Section 2. Ratified this 3oth of September 2017 at Maraymaray Elementary School,

Maraymaray, Don Carlos, Bukidnon.

ARTICLE XVI

Effectivity

Section 1. The provisions of this Constitution and By-laws of Maraymaray

Elementary School General Parents Teachers Association shall take effect
immediately after this ratification.