Tele : 011-23019154 Dte of Contract Management Military Engineer Services Engineer-in-Chief's Branch Integrated HQ of MOD (Army) Kashmir House, Rajaji Marg New Delhi - 110 011 No. 36073/MESBAI/Gen/ 44-6 /E8 04 June 2015 List ‘A’ & ADG (OF & DRDO) Pi TH ASE Vi IER: 1. A copy of MESBAI letter No. MBAI/E-in-C/33/2015 dated 21 Apr 2015 along with enclosure is forwarded herewith. 2. The aim of issue of letter 66546/P-8/160/E8 dated 16 May 2013 needs to be appreciated as a means towards bringing uniformity in our procedures and reducing subjectivity at all executive levels. This will also ensure that all contractors are aware of the PVs they are required to produce irrespective of type/location of work. It may not be appropriate to issue of a list of all items as seen in the enclosures to letter under reference. The list of items intended for production of vouchers should be conclusive and not at the discretion of any authority. One such proposed list of items requiring vouchers to be produced is enclosed herewith. 3. Your specific comments on the material listed in the proposed list attached are sought to finalize it for promulgation as a logical resolution to this persistent problem. The above may be forwarded by 25 June 2015. Nil report is also required to be rendered 4. This letter will be put up to CE Command and his approval placed appropriately on reply sought by 25 June 2015 loo Encl: As above ~(Bhavesh Gupta) Dir (Contracts) For E-in-C Copy to:~ 1. MES Builders Association of India (Regd) 807-808, Sahyog 58, Nehru Place, New Delhi ~ 110019 2. MES Builders Association of India (Regd) Siliguri Branch Sevoke Road, (Opp. Sonali Bank) O. Siliguri ~ 743001 Darjeeling (WB) 3/ Automation Cell : Please upload letter on MES website under “Genenral Information” tab as no hard copy of this letter is being circulated. 4, Internal File No, 66546/Manual/E8Annexure ‘A’ LIST OF ITEMS REQUIRING V' HER: (a) (b) (c) (d) (e) (f) (9) (h) (i) @) (k) (ly (m) (n) (0) (p) (a) (r) (s) (t) Factory made panel/flush shutters Pressed steel door frame Galvalume Plain/corrugated sheet Paint Chequered Tiles, ceramic/vitrified tiles Cement Steel PGI Sheet MCcB/MCB DB/MCCB Electrical cables/wire/fittings/fixtures Galvalume plain/corrugated sheet Plywood Glazed/ceramic Tiles PVC (SWR) pipe Water proofing compound CGI/PGI Sheet HDPE water tank Sanitary fittings Kitchen sink & rack Bathroom fittingsMES BUILDERS ASSOCIATION OF INDIA (REGD.) Hoad office: 807-808, Sahyog 58, Nehru Place, New Delhi - 140019 olophones : 28418776 Telefax: Ot1-26442749 E-mall: mosbal75@yahon.com site Office Beareis President ony. I Secretary Office Bearers was Creal Soar sat mae ral erat tee emma siete sepa os meistaee |- Sa ier a re oo fone: |vma [comet | Se Ema: nin septal com ‘ven Pret Cat agin “A [NARENORA KUMAR GUPTA (Jhansi) Ref No. MBAVE-in-C/ 3.3 2015 Dated: 21.4.2015 eran Se tt aggaten | E-in-C's Branch ‘ahr Ct en Kashmir House Rajaji Marg AK HURARiend DHQ PO. . ‘Cet; ong18003894 New Delhi -110011 thal romana Verret nn , Saeed Sub: Non-implementation of instrietions issued by F-in-C's Branch ala 0) tee TG by lower formations. {et gence, e586 al: eeoungestgrat con ‘Yee Nata gh Dear Sir va wa (Seu569 Tae Genta, mene We have been taking up this matter with your office since fon! regarding non- eal maw Qn implementation of instructions issued by your esteemed office by lower 7 formations, specially regarding Purchase Vouchers. In this connection a copy of a ee letter dated 10" April 2015 along with its enclosures Tee Freebase Branch, which is self-explanatory. is sent herewith that rapa! 7@erat com, fenvegeatcon ved from our Siliguri You are requested to please take necessaty action at the earliest and issue eur oct ag jnstructions 10 lower formations to implement policies issued by your office in true 1 SUNOARARAIAN Wotan) spirit ‘ oarsazaneco Goi ousncss Elna meraeeeegat con ait Sh Wa ao Thanking you, as ep Yours faithfully. a ovezaze8 ar onesr7on, axsoamnt Etna naar Qyabo om bee. cvINODBEHL) “Tal: (RY 911- 2244515 HONY.GEN.SECRETARY Su Sst Sear igraniggratson ‘en rat 5494 BASH tat ‘meena eau SS Gate mes ea tices Encl As above hg ee 7[oRA AMEDIEAD ALOMMBAD AMBALA AMITSAR ICANUNNCOEAR BABA BANGALORE ARAL SARELLY BARODA BARRACAPORE BATHNDA BHOPAL BLY BKARER SAKAGUCHI ‘GRANONANOR CHEN COCINDERADIN DLA. NN ETE RUDD HM ASU BORE DEAR MPR AER OOS {HAN JD}FUR JORHAT KANPUR KARWAR TO En RoW MAA NPL KAMAL HT MTA THRACE SAMES BUILDERS ASSOCIATION OF INDIA (REGD.) SILIGURI BRANCH Sevoke Road, (Opp. Sonali Bank) P.O, SILIGURI - 734001, DARJEELING (W.B.) a Jroscssesrria Tel : 0353-2536340, E-mail : mesbaisig@gmail.com aots-2018 = Office Bearers ‘Chairman ‘mm. Past Chairman > Hony-Secretary eae ( Sri D. Chakraborty Svi Amit K Bhadur S1iP. Chanda Cel 9an46-3414 (al 9440-4236, el 9434538675 Sr. Vice Chairman | VieeChairman | Vice Chairman | ony. doit Secretary | Hony. Joint Secretary |_Hoay. Treasurer ‘Sr Prabir Roy elt: 94342-12104 SBS Bam Sti Jyoti Ghosh coll: 94340-08040 | Cell: 94340-19623 ‘St Surojit Sengupta Celt: 94348-76943 Sv Biswajit Pyne Col 943404 Si Utpal Ke Ghosh Celt: 94340-49081 10 Apr 2015, | To Council Members: E-in-C’s Branch 2013-15 Kashmir House, Rajaji Marg DHQ PO Sri Chakraborty | New Delhi 110011 Call se45.su4t4 Thro Builders SviP Chanda ail 94345-38673 Sub: Purchase Voucher J sn x ton cev_-sr30008530 Dear Sir, Se preconecy We like to draw your kind attention, about gross violation of several instructions of Cal 94380-27756 your HQ in “PURCHASE VOUCHER” matter, by CWE offices of Bengdubi and HQ 136 WE under Chief Engineer Siliguri Zone. In this regard we attached here sr Bhatt Btgracnaree | With the relevant pages of particular specification of couple of tenders issued by the See EMIe""* | office of CWE, Bengdubi and CWE HQ 136 WE, (which are also available in the Portal) for your ready reference please. at Despak Chowdhury ‘Therefore it is humbly requested to issue si i of the existing policy issued by your HQ in this matter, Sri Suman Chowdhury Cell 94340.06se9 With regards, Sri Bappa Bose Enclosed as above. Yours Faithfully Celt sana0-s9624 94740-91090 (D. Chakrabarty) Chairman(CANO CWE/136-WE/03 OF 2015-16 ‘SERIAL PAGE NO 65 1q 18.1 18.2 18.3 18.4 1 117! (CONTD RECORD OF MATERIALS The quantity of materials such as paints, water proofing compound, chemicals for anti- termite treatment and the like as directed by the Engineer-in-Charge (the quantity of which cannot be checked after incorporation in the works), shall be recorded in measurement Books and signed by the contractor and the Engineer-in-charge as a check to ensure that the required quantity has been brought to site for incorporation in the work. Materials brought to site shall be stored as directed by the Engineer-in-Charge and those already recorded in measurement book shall be suitably marked for identifications. The contractor shall on demand produce to the GE original receipted rovcrerarnoios the supplies. The vouchers/invoices shall be defaces and sampled by Engineer-in-Char indicating contract number, name of the work, under his dated signature. The contracto shall ensure that the materials are brought to site in original sealed container/packing bearing manufacture’s making except in the case of the requirement of materials (s) being loss that smelliest packing, Contractor shall produce voucherfinvoices from the manufactures and/or and/or their authorized agents for the full quantity of the following materials, as applicable as a pre- requisite before submitting claims for payments for advances on account of the work done and/or materials collected in accordance with condition 64 of General Conditions of Contracts |AFW-2249 :- a) Factory made panel ffush shutters (b) Factory made steel windows/ventilator. lronmongery Pressed steel door frame Sheet glass Galvalume plain/corrugated sheet Tubular truss Paint Aluminium doorWwindow/ventilator/ shutteriframe Chequered Tiles, ceramicNitrified tiles Mild steel sheet insulation panes GI Pipe ‘Cement Steel Floor spring PGI Sheet Seamless ceiling Kota stone Rolling shutter MCBIMCB DB/MCCB Electrical cables/.wireffittings/fixtures 2) All other non-perishable materials as decided by GE. ContdCANO CWE/N36-WE/12 OF 2015-16 SERIAL PAGE NO 65 18.1 18.2 183 18.4 ‘SPECIAL CONDITIONS (CONTD .....) RECORD OF MATERIALS . The quantity of materials such as paints, water proofing compound, chemicals for anti- termite treatment and the like as directed by the Engineer-in-Charge (the quantity of which cannot be checked after incorporation in the works), shall be recorded in measurement Books and signed by the contractor and the Engineer-in-charge as a check to ensure that the required quantity has been brought to site for incorporation in the work. Materials brought to site shall be stored as directed by the Engineer-in-Charge and those already recorded in measurement book shail be suitably marked for identifications. The contractor shail on demand produce to the GE original receipted vouchers/involves of the supplies. The vouchers/invoices shall be defaces and sampled by Engineer-in-Charge indicating contract number, name of the work, under his dated signature. The contractor ‘shall ensure that the materials are brought to site in original sealed container/packing bearing manufacture's making except in the case of the requirement of materials (s) being loss that smeliiest packing. Contractor shall produce voucher/invoices from the manufactures and/or and/or their authorized agents for the full quantity of the following materials, as applicable as a pre- requisite before submitting claims for payments for advances on account of the work done. and/or materials collected in accordance with condition 64 of General Conditions of Contracts |AFW-2249 :- (@) Sheet glass fo) Galvalume plain/corrugated sheet (©) Tubular truss vier Paint Cey Plywood vf ——Glazed/ ceramic Tiles (fg PVC (SWR) pipe wo) ‘Water proofing compound ) Steel wire cloth ) CGUPGI Sheet ) ‘AC Sheet (m) Seamless ceiling {n) PVC insulation pane! ©) Steel windowiventilator () Gl tubes (q) Pressed steel frame © PVC door frame/shutter (s) Builders hardware Plywood Si Coment ve) HOPE water tank ) Steel 4 PTMT fittings yr, Sanitary ftings 2 Kitchen sink & rack Bathroom fitings (bb) All other non-perishable materials as decided by GE. Contd ..CANO: CWEJSEV/140 OF 2014-1 23, 234 24, 24.4 25. 25.4 25.2 25.3 SERIAL PAGE NO. 70 ‘SPECIAL CONDITIONS AND REQUIREMENT (CONTD....) Et D Contractors special attention Is drawn to conditions 2-A and 3 of IAFW-2249 (General Conditions of Contracts), The Contractor shall not communicate any classified information regarding the work either to subcontractors or other without the priog approval of the Engineer- in-Charge. The contractor shall also not make copies of the design/drawings and other documents furnished to him in respect of the work, and shall retum all documents on ‘completion of the works or earfier on determination of the contract. The contractor shall ‘along with the final bill, attach a receipt of his having retumed the classified documents as per condition 3 of AFW-2249 (General Condition of Contract). QFFICIAL SECRETS ACT. ‘The contractor shall be bound by the Official Secret Act ~ 1923, ‘The quantity Sen as pains, water proofing compound, chemicals for antermite treatment and the like as directed by the Engineer-in-Charge (the quantity of which cannot be ‘checked after incorporation in the works), shall be recorded in measurement Books and signed by the contractor and the Engineer-in-Charge as a check to ensure that the required quantity has been brought to site for incorporation in the work. Materials brought to site shall be stored as directed by the Engineer-in-Charge and those already recorded in measurement book shall be suitable marked for identification. Contractor shall produce vouchers/invoices from the manufacturers andlor their authorized agents for the full quantity of the items for which payment is claimed in RAR as "Materials laying at site”, The vouchers/invoices shall be defaced and stamped by Engineer-in-Charge indication contract number, name of the work, under his dated signature, The contractor shall ‘ensure that the materials are brought to site, in orginal sealed containers/packing, bearing manufacturer's marking except in the case of the requirement of materials(s) being less than smallest packing Further, Contractor shall produce original purchase vouchers of cement and steel items as specified in particular specification here-in-after and original receipted vouchers/invoices from the manufacturers andior their authorized dealers for items as mentioned in B« Once a purchase voucher Is received from contractor, thorough verification by Engineer-in-Charge is mandatory. Contd...