POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

College of Engineering
Department of Civil Engineering

CIEN 40022
On-The-Job Training 2

FACULTY MARKED
ASSIGNMENT 3

GROUP 2
CILOT, CLARIZE MIKA T.
EXIOMO, REANNA APRIL C.
MOPAS, LYKA S.
NOCHE, EMMANUEL R.
TAOPA, DANBERT K.
BSCE III-2

NAME OF FACULTY
ENGR. ELVIN TACTAC

DATE SUBMITTED
August 17, 2021
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Engineering
Department of Civil Engineering

MITIGATION STRATEGY FOR COMMON CAUSES OF PROJECT

FAILURE
1. Lack of clear links between the project and the organization`s key strategic priorities,
including agreed measures of success.
• Understand the Priority
Know and understand the priority of the project and ensure that it is
aligned with the delivery, implementation, and operational activities.
• Critical Success Factor
Define the Critical Success Factors (CSFs) of the project to help in
establishing the effectiveness, efficiency, and viability of the project. It is
important that the CFs are discussed and agreed by the stakeholders as well as
the suppliers.
• Clear Project Plan
Have a clear project plan that covers the whole execution of the project,
include the planned delivery and also the necessary changes that are required and
indicate the benefit and realization of doing it.
• Realistic timescale
Major aspect of planning a project is that it is aligned with a realistic
timeframe including the possible delays and lead times. Involved here is an
analysis of the effects of any slippage in time, cost, scope and quality.

2. Lack of clear senior management and the higher-level ownership and leadership
• Clear View of Interdependencies
Make certain that the project management team have a clear view of the
interconnection between projects, the benefits, and the definition of a
successful project for them.
• Clear Governance arrangements
Establish a clear governance structure in case the project cross
organizational boundaries to ensure sustainable alignments of the different
objectives of all the organizations involved.
• Decision making and commitments
Check if the schedules will not hinder other commitments when it comes
to the execution of the project. In terms of decision making, it should be made
early and decisively, and it should be followed.
• Approvals
The project should have the necessary approval to proceed from its
Senior Project Manager and high-level authorities.
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Engineering
Department of Civil Engineering

• Senior Project Manager

The Senior Project Manager (SPM) should have the ability, responsibility,
and authority to ensure that the changes in the project and the benefits from it
are delivered. SPM should have a suitable track record and the skills and
leadership are optimized through training.

3. Lack of effective engagement with stakeholders

• Stakeholder`s Analysis
Conduct a stakeholder analysis to identify your stakeholders and
understand important factors regarding them in order to know how to effectively
engage with each one of the stakeholders. You can gain an understanding of their
wants, needs, what triggers them and what motivates them. Through this, you can
learn how to persuade and influence them.
• Stakeholder`s Meeting
Conduct stakeholders meeting where you can share sufficient information
that they need to know as well as getting their insights and critical remarks
regarding the project. In this strategy, it is important not to close the
communication channel with the stakeholders incase there would be resistance
from their part. It is essential to keep in mind not to take the negative feedbacks
personally and always remember that everyone`s goal is for the success of the
project.
• Individual Meeting
Meet some of the stakeholder individually and make sure to set an
appointment personally to make them more comfortable with you and to remove
the pressure of having all the stakeholders in one room. By this, you can further
study and understand their opinions and suggestion and through this, influencing
or being influenced by another stakeholder could be prevented.

4. Lack of skills and proven approach to project management and risk management
• Define roles and responsibilities
Make sure that there is a skilled and well enough experienced members
of the team with clearly defined roles and responsibilities. If there is not, provide
an access for training in order to enhance their chosen field of expertise to fill
their respective roles.
• Risk Mapping and Treatment
Identify the major risk and weigh them, and get them treated by the SRO,
the Director, and the Project Manager, and/or the project team.
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Engineering
Department of Civil Engineering

• Proper Allocation of Finance

Provide sufficient resources and finance and ensure that it is properly
allocated and there is a budget for the risks. There should be an adequate
approach for estimating, monitoring, and controlling total expenditure on
projects.

5. Lack of understanding of, and contact with, the supply industry at senior levels and
organization
• Tested project approach
It should be tested that the project approach is agreeable and achievable
in the construction industry. Check whether if it will attract sufficient
competitive interest.
• Engagement strategy
Establish a clear strategy for engaging with the industry. The decision
making should be made early and decisively and should not be made gradually or
irregularly.
• Senior management engagement
Senior management should be engaged in an adequate amount of
time with the industry in order to examine possible risk that would arises
especially regarding the supply sufficiency.
6. Too little attention to breaking development and implementation into manageable steps
• Tested project management approach
The project management approach should have been tested to ensure it
is appropriate in scope.
• Timescale
The project should have sufficient time built-in to allow for planning
applications in property and construction projects. The best should be done to
keep delivery timescales short so that change during development could be
prevented.
• Business Continuity Plan
There should be a business continuity plan in the event of late project
delivery or failing to deliver at all. Potential risk should be identified in advance
in order to create a mitigation plan for it.
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Engineering
Department of Civil Engineering

7. Evaluation of proposals driven by initial price rather than longer term value of money
(especially securing business benefits)
• Evaluation approach
Create and prepare a proposed evaluation approach that allows us to
balance financial factors against quality and security of the execution of the
project. The evaluation should be based on whole-life value for money, taking
account of capital, maintenance, and service costs.
• Business Criticality
It should be included in the evaluation approach the business criticality and
affordability.
• Business Driven
The evaluation approach should be business driven.

8. Lack of understanding of and contract with supply industry at senior levels in the
organization
• Roles and Responsibilities
Ensure that all parties have a clear understanding of their roles and
responsibilities, and a shared understanding of desired outcomes, key terms, and
deadlines.
• Supplier`s assumptions
During the initial stages, it is best to ask the suppliers to state any
assumptions they are making against their proposals.
• Dynamics of Supply Industry
Study and assess the dynamics of the supply industry for us to be able to
know whether the project is achievable considering that there could be other
potential competitors that could affects us.
9. Lack of effective project team integration between clients, the supplier, and the supply
chain.
• Market Evaluation
Initially, market evaluation should have been prepared and undertaken to
test market responsiveness with regards to our project.
• Procurement Routes
The procurement routes such as partnering should be used to allow
integration of the project team, client, and contractors.
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Engineering
Department of Civil Engineering

• Early involvement with suppliers

Being involved with the supplier at the beginning or early stages of the
planning would be beneficial for us to assess and validate what outputs and
outcomes might occur in attempt of achieving the project.
• Risk Register
Risk register should have been established and shared during the project
planning process in order to manage and lessen the potential risk that could affect
the project.
• Efficiency gains
Improvements of efficiency are shared throughout the supply team, and it
should be well established.