EXTENSION FOR COMMUNITY DEVELOPMENT: PLANNING

A FORESTRY EXTENSION PROGRAMME

0346-A1

Miyan Rukunuddin Ahmed[1]

Abstract
Extension is considered as a non-formal educational process. Forestry extension methods disseminate
necessary knowledge and technology to desired target groups. Forestry extension is an important vehicle
for expansion of forest resources in the country, and a tool for forest resources conservation and
development. Planning forestry extension is a prerequisite for a successful forestry conservation and
development programme. A participatory planning process - i.e. people (beneficiaries) must actively be
involved in planning and managing the programme - should be undertaken for a forestry extension
programme.

There are two approaches that could be used for forestry extension, namely top-down approach and
bottom-up/participatory approach. The bottom-up approach is a two-way information flow system that
considers prior consultation with target beneficiaries about their needs/problems and aspirations for
effective planning. On the contrary, the top-down approach is simply a one-way information delivery
system that reinforces the hierarchical relationship between the extension agent and the client. The
planning of a forestry extension programme consists of six steps, namely: policy and resource analysis,
assessment of clientele needs, formulation of objectives, designing of programme/project plan,
implementation of programme, and evaluation of results/outcomes.

To support local and national development efforts on forestry extension, development support
communication (DSC) resources should be developed. These include manpower trained in
communication, communication facilities and equipment, communication materials, communication
budget, and mass media generation. Planning forestry extension is important for a successful forestry
development programme in the country in an efficient, timely and cost-effective way. The government
forest department should encourage a bottom-up approach to forestry extension to ensure people’s
participation in forest extension and development. Institutional capacity building, DSC, and continuous
extension training programs for forest department personnel can be ensured through effective planning of
the forestry extension programme.

Introduction
Extension is generally viewed as a non-formal educational process aimed at creating desired changes in
the knowledge, attitude, skills and behavior of relevant clienteles. Roling (1988) defines extension as a
professional communication intervention deployed by an institution to induce change in voluntary
behaviors with a presumed public or collective utility. Forestry extension could be defined as a system of
non-formal education designed to develop among forestry public favorable attitudes toward, and desired
capabilities for, forest conservation. (Rebugio 1978). It is an important tool to expand forest resources in a
resources poor country, to protect its dwindling forest resources, and to ensure optimum use of forest
resources. Forestry extension should stem primarily from the need to maintain both efficiency and equity
in forestry development. Forestry extension (transferring technologies) is the "means" to achieve the
"ends" i.e. the adoption of forestry technologies by the villagers for their socio-economic
uplift/improvement This article presents the conceptual issues of forestry extension, planning process and
development of forestry extension program. It discusses the structure of forestry extension program and
probable strategies to effective extension program in Bangladesh.

Planning Forestry Extension Program

Planning is a process of decision-making in that it seeks to provide answers to problems like: What is to
be achieved? Who will be responsible for achieving it? How will it be achieved? What resources will be
needed? etc. Planning is generally regarded as a method for delineating goals and ways of achieving
them (Ahmed 1991). The result of the process is a document known as plan or program. Planning is a
pre-requisite for any kind of development program to:

 Ensure what is to be done and why?

 Identify actions to be taken,
 Distinguish desired/intended and undesired/unintended goals and objectives,
 Allocate resources to achieve goals,
 Ensure continuity of the project activities in case of staff changed, and
 Accomplish jobs in cost-effective and time-effective manner (Ahmed 1991).

For forestry extension program development, participatory planning process should be encouraged where
local users take part in decision-making. Simply "informing" people does not incite participation, people
must be actively involved in planning and managing as well as having a stake in the benefits if they are to
be encouraged to participate (Falconer 1987). Here the bottom-up approach of forestry extension should
be followed. Extension programs must be developed through a process of "planning from below" involving
the intended beneficiaries at all stages (Clark 1982). Participatory planning process can ensure the
innovation or program is appropriate and meets peoples’ needs. The planning process provides a
framework within which an extension worker can translate decisions into action and assess what has and
has not accomplished (Magno 1986).

Adoption of Appropriate Extension Strategy

Policies of forestry extension program

It may be desirable to establish clear policies regarding the following issues prior to starting the planning
of new forestry extension programs (Clark 1982):

 Active participation of the people, particularly the disadvantaged rural poor, women and youth, in
planning, implementation and evaluation through existing rural community institutions (i.e. local
councils, cooperatives, farmers’ associations) rather that attempting to organize separate forestry
extension bodies.
 Special extension activities through groups of the rural poor, including the reservation of inputs
and services for them.
 Personnel management policies, which encourage the delegation of authority and responsibility
for forestry extension to front-line forestry extension staff and representative local rural institutions
(field extension staff to be accountable to the people).
 Close cooperation between forestry extension personnel and agricultural/rural development
extension personnel.
 Recognition of the essential role of a receiving/utilizing system for the rural poor to facilitate the
proper functioning of the delivery system of government particularly for the disadvantaged rural
people.
 Ensuring that extension workers are not required to perform any regulatory functions.
  Ensuring strong linkages and feedback between forestry research and forestry extension.
 Involvement of the NGO sector, including private enterprises, in the design, implementation and
evaluation of forestry extension activities.

With the adoption of new forestry policy of Bangladesh in 1994, people’s participation is encouraged as
one of the strategy of forestry development in the country.

Approaches of forestry extension program

There are two approaches that could be used for forestry extension namely: top-down approach and
bottom-up/participatory approach. Bottom-up approach is important for any effective implementation of
forestry extension program. In bottom-up approach the target beneficiaries are consulted prior to program
planning - their needs, problems and aspirations are taken into consideration in the planning. The
comparative advantages and disadvantages are discussed below.

Top-down approach: The top-down approach is simply one-way information delivery system. The way
flow of information reinforces the hierarchical relationship between the extension agent ant the client. It
also foresters and encourages superior attitudes on the part of extension agents. De Vries (1980)
summarizes this in examining the assumption of underlying the traditional top-down extension approach.

 Extension agent teaches, farmers are taught;

 Extension agent knows everything, farmers know nothing;
 The agent thinks, the farmers are thought about;
 The agent is active, farmers are passive;’
 The agent confuses authority of knowledge with his own professional knowledge’
 The agent chooses program content; and
 The agent assumes teaching leads to learning.

This approach is also known as "blue-print" or "pre-determined" approach. Since this is a government
program, there is a danger that people/villagers may not fully understand and support.

Bottom-up approach or Participatory Approach: The organization must not be used just to sell the
government’s viewpoints. Rather, activities should be designed to reflect the needs, aspirations, problems
and cultural transitions of the people, as perceived by themselves so that they become motivated in
sound forestry activities (Clark 1982). In contrast to conventional extension (top-down), the bottom-up
approach is characterized as follows.

 Participation of local users in early stages of planning and development;

 Extension agent role is a facilitator rather than teacher;
 The two-way information flow system; and
 Using bottom-up approach, both farmers and agents are active, both are involved in learning, and
farmers participate in the selection of the program content.

An example of "participatory" planning exercise of a forestry extension activity would be the establishment
of village forest nurseries in consultation with the villagers prior to actual establishment (Magno 1986).

Program Planning Process

In the process of program planning and development, three areas of concern have to be done ad
considered. These areas of concern can be illustrated by the triangle of program planning in fig.1.

Fig. 1: Model of program planning process

The planning process in forestry extension consists of six steps or stages. The feedback system in the
planning process is an integration of the decision model for goal-oriented communication and
andragogical process model for decision-making and designing of extension activities. Fig.2. discusses
the functions and analysis of resources under six stages in planning process. These steps are:

 Policy and resource analysis

 Assessment of needs/analyze clientele behavior
 Formulation of objectives
 Designing of program/project plan
 Implementation of program
 Evaluation of results/outcomes

Policy and resource analysis

Assessment of existing policy in forest development and conservation as well as utilization of forest
products is, therefore, an essential part of the planning of extension program. The nature of these policies
determines to a certain extent the goals or objectives of extension programs (Oliver 1985). Thus the
assessment of existing policies as well as organizational resources, and including the media system must
be considered as essential step of the planning process or method. Existing government resources policy
should be analyzed - land use plan, land tenure system, budgetary arrangement, and so on (Ahmed
1991). The factual information like human and physical resources, technology, cultural aspects, etc.
should be collected and analyzed.

Assessment of needs/analyze clientele behavior

Needs of individuals for consideration in planning activities can be viewed from the standpoint of personal
development. Accordingly, program planners must have a clear understanding of the present behavior of
the clientele as well as the knowledge, values, attitudes and interests that shape these behaviors. For
instance what do they need to enable them to participate effectively in community activities like forest
conservation or reforestation? These needs could be assessed in cooperation of the clientele themselves,
the community leaders or knowledgeable persons from other government agencies. Assessment of
communities’ basic needs/demands and/or ecological requirements should be studied through
participatory action research and participatory evaluation. Problem diagnosis, analysis, and alternative
solutions should be discussed.

Formulation of objectives

The project objectives are the ultimate outcomes in which the project should result. Thus, a project
objective may be stated as "stopping shifting cultivation"; "establishing a community forest with the help of
the people"; or "enhancing the effective ness of the people in the production of their daily needs"; etc.
Properly stated, these objectives/intended effects will provide direction to program planners,
implementers, evaluators and the clientele themselves. Thus specific objective must be stated in concrete
and measurable terms (Oliver 1987).

Designing of program/project plan

Designing the forestry extension project/program is the application phase of the planning process. Once
objectives are formulated, it is necessary to carefully consider how to achieve these objectives. It is
necessary to undertake courses of actions for specific problem to tackle during the period, and
solutions/strategy of implementation.

Implementation of program

The implementation of forestry extension project can be seen as a sub-system of the planning or
decision-making process. All previous stages of the process are repeated in the implementation phase.
Thus a forestry extension project is woven out of a complex set of policy analysis, needs assessment,
objectives setting, designing and monitoring. Implementation method should chalked out in the plan - how
the plan will be executed or by whom? No matter how well your forestry extension program is thought of,
it is of no value/use unless carried out (Magno 1986).

Evaluation of results/outcomes

Evaluation is the integral part of the forestry extension planning. Its purpose is to ascertain the
effectiveness with which the objectives both project and specific objectives have been attained.
Evaluation of program efforts is likewise essential to long-term assessment of the program and the
identification both of needed adjustments and new directions for the future.

Fig. 2: The Planning or Decision-Making Process Model (after Oliver 1985).

Enhancing Institutional Capacity

Forest Department needs to establish forestry extension capability. Virtually most of the existing forestry
staff had no formal training or experience in extension, it needs an in-service training in extension for
existing staff. This strategy must also aim at making trainers out of those initially trained in order to build
into the program a multiplier effect for spreading extension capability among staff (Manandhar et
al. 1982). Extension and related subjects must be integrated into the whole forestry staff training system.
A training wing of social forestry and extension is to be established within the Forest Department. Training
needs may be like knowledge, attitude and skill for extension service. The key units and staff identified
were at: (i) National level, (ii) Forest Divisional level and (iii)Thana level.

Development Support Communication

Development Support Communication (DSC) may be broadly defined as an organization’s planned use of
information and communication resources to help achieve its goals. Forestry Extension wing and Mass
Communication cell may perform DSC function for the development activities of the forestry sector.

Goal of DSC practices

The main objective of a DSC program is to support local and national development efforts or
programs/projects like forestry extension program, social/community forestry, etc.

DSC resources

 Manpower trained in communication

 Communication facilities and equipments
 Communication materials
  communication budget
 Mass media

Role of DSC

A DSC capability within an organization like the proposed social forestry and extension wing for the
improvement of the effectiveness of its program by helping to change the knowledge, attitudes and
behavior of its personnel and its intended beneficiaries. Through the use of appropriate messages and
communication methods, a good DSC program can help to:

 improve the knowledge and skill of the personnel

 motivate and equip them to do their jobs better, and
 effectively educate and motivate the intended participants/beneficiaries.

Characteristics of Sound Program Planning for Forestry Extension

Magno (1986) summarizes the following characteristics of sound program planning for forestry extension.

 An extension program should be based upon careful analysis of factual situations;

 Problems selected for action will meet felt needs;
 The program should be flexible to meet long-time situation, short-time changes, and special
emergencies;
 Participations of all stakeholders should be ensured;
 Program should be oriented to the existing technical, economic and social level of villagers;
 Program should be educational and directed toward enabling people/villagers to solve their own
problems individually and collectively;
 The program should be attainable considering such factors as personnel, finances, time and
facilities.

Conclusion
Planning forestry extension is important for successful forestry development program in the country in an
efficient, timely and cost-effective way. Bottom-up/participatory approach should be adopted in extension
of forestry ensuring active people’s participation in project selection, design and implementation.
Institutional capacity building, DSC, and continuous extension training programs for forest department
personnel are needed for better forestry extension service. An effective planning process for forestry
extension can equip the country’s forestry department with necessary technology, knowledge and
strategies for forestry expansion, development and conservation.

Literature Cited
Ahmed, M. R., 1991. Planning and designing social forestry project. In Ahmed, M. R. (ed.) Social Forestry
and Community Development, pp. 109 - 116. FAO, FTPP.

Clark, G. C., 1982. Policies, design and organization of forestry extension programmes. In 123 -
128. Report of the FAO/SIDA Seminar of Forestry Extension, FAO, Rome, Italy.

De Vries, J., 1980. Extension or dialogue. Journal of Adult Education, 2(8)

Falconer, J., 1987. Forestry Extension: A review of the key issues, SF Network Paper 4e, ODI, London.
Magno, V. C., 1986. Forestry Extension Handbook. Field Document-2, MOA- Forest Department and
FAO, Dhaka.

Manandhar, P. K., E. Pelink, R. H. Gecolea, 1982. Extension and training components of community
forestry development in Nepal. In 99 - 120. Report of the FAO/SIDA Seminar of Forestry Extension, FAO,
Rome, Italy.

Oliver, J. D., 1985. Planning and Implementation of Forestry Extension Programs. Paper presented in
Special training course on Forestry extension agents in reforestation and watershed management of Sri
Lanka,

Rebugio, L. L., 1978. Forestry Extension in the Philippines: A brief review. Forestry Occupancy
Management and Extension Seminar, Maddela. Philippines.

Roling, N., 1988. Extension Science, Information Systems in Agricultural Development. Cambridge
University Press.