ETransfer Applicants Manual

E-Transfer Management Information System (User Manual)
USER MANUAL FOR APPLICANTS

e-Transfer Web Portal
Dated: 4th June, 2021 Version 1.0
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Table of Contents
Chapter # 1 ................................................................................................................................................... 3
1. Introduction ........................................................................................................................................... 3
1.1 eTransfer Web Portal: ......................................................................................................................... 3
1.2 How to Log In ...................................................................................................................................... 3
1.4 Change password: ............................................................................................................................... 4
Chapter # 2 .............................................................................................................................................. 5
2.1 Applicant / Teacher Login ................................................................................................................... 5
2.2 Change password: ............................................................................................................................... 5
2.3 Filling Teacher/Application Form ........................................................................................................ 6
2.4 Submission and printing of application form ...................................................................................... 8
Scoring Indicators - Annexures ............................................................................................................. 9
3.1 Scoring Criteria for Teachers up to BPS 16 except SSTs (Score – 65) ................................................. 9
3.2 For Secondary School Teachers (SSTs) (Score – 85) .......................................................................... 10
3.3 For Subject Specialists (SS) (Score – 85)............................................................................................ 11
3.4 For Principals / Head Masters of High/Higher Secondary Schools (Score – 105) ............................. 12
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Chapter # 1
1. Introduction
KP Elementary & Secondary Education Department has announced E-Transfer Policy for transfer/posting
of Teaching staff the province. The policy has been implemented through an online application available
online at http://etransfer.kpese.gov.pk
1.1 e-Transfer Web Portal:

URL/ Address
Enter the Application URL in the browser using the following Address:
E.g. http://etransfer.kpese.gov.pk/Login.aspx (It will be provided by your office’s IT staff)
Figure:1. URL
1.2 How to Log In

Web & Android based CMS Management Portal
When you enter the URL, you will get a login window as below
• Enter User Name.

• Enter Password.
• Click on sign in button.
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Chapter # 2
3.1 Applicant/Teacher login
The Applicant/Teacher will use his/her CNIC as a login name and will use his/her entered password for
the first time and can change password after login.
Figure 2. Applicant Login
3.2 Change password:

The Applicant can change the password after his/her first login.
Figure.3. Change password
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3.3 Filling Teacher/Application Form
The Applicant/Teacher are required to fill/edit the below form with in due date exactly as per actual
record. The Mandatory fields are indicted by asterisk (*). Moreover, the Applicants claiming chronic
diseases, physical disability or spouse benefit will have to produce documentary evidence to the
verifying and authentication authorities.
The application form has been divided into following sections for ease of use.
1. Applicants Tenure
The applicant will enter his/her date of posting in current school as shown in below image. The
system will automatically calculate tenure of applicant and will decide whether the applicant is
eligible or ineligible for applying. A pop-up message will be shown in case of ineligible candidate.
Figure. 4. Teacher/Applicant Form (Tenure in school)
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2. Personal Information
The applicant will enter his/her personal information in the following section.
Figure 7. Teacher/Applicant Form (Personal Information)
3. Service History
The applicant will enter his/her service history in the following section.
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Figure 5. Teacher/Applicant Form (Service History)
4. Marking/Scoring Indicators
The applicant will enter his/her scoring indicators in the following section.
Figure 6. Teacher/Applicant Form (Marking/Scoring Indicators)
5. Selection of School
Finally, the applicant will select his/her desired schools as shown in figure below. Each applicant
can select two schools of his/her choice. The preference will be given to first priority option.
Once applied applicant will not be able to submit another application until transfer orders
against current applied posts is issued.
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Figure 7. Teacher/Applicant Form (Selection of School)
3.4 Submission of application form

After complete filling of the form the applicant/teacher will submit online application.
(Note: after submission of application no changes in the application form will be allowed if
application is verified by concerned DEO office.)
Note: Minimum tenure for e-Transfer is 2 years.
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Scoring Indicators - Annexures

3.1 Scoring Criteria for Teachers up to BPS 16 except SSTs (Score – 65)
1. Distance of present school to the desired school (in KM) – 20 marks
a. Within 5 KM – 0 marks
b. Within 10 KM – 5 marks
c. Within 15 KM – 10 marks
d. Within 20 KM – 15 marks
e. Greater than 20 KM – 20 marks
2. Tenure - 10 marks
a. Normal tenure (within 2 years) – 0 marks
b. Tenure at hard area (from 2 to 3 years) – 4 marks
c. Tenure at hard area (from 3 to 5 years) – 7 marks
d. Tenure at hard area (more than 5 years) – 10 marks
3. STR (Total number of Students in the school / Total number of Teachers) - 10 marks
(IMU data
Source)
a. STR at present school is greater than the Desired school - 0 marks
b. STR at present and the desired school are equal or at the same level – 5 marks
c. STR at the present school is less than desired school – 10 marks
3. Disability – 10 marks
10 marks will only be awarded only to those with Physical Disability. Proof required will be
Standing Medical Board disability certificate
6. Domicile -5 marks
5 marks will be awarded to those when the desired school is in his/her district of domicile
7. Spouse – 10 marks
10 marks will be awarded to those whose spouse is posted in the district where the
desired school is situated and the desired district is the domiciled district of the applicant.
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3.2 For Secondary School Teachers (SSTs) (Score – 85)

3. STR (Total Number of Students in Class 9 & 10 / Number of SST) - 10 marks (IMU
data Source)
10 marks will only be awarded only to those with Physical Disability. Proof required
will be Standing Medical Board disability certificate
5 marks will be awarded to those when the desired school is in his/her district of
domicile.
8. Annual SSC Result (of the subjects taught by the teacher) working in High/Higher
Secondary Schools – 20 Marks
a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10 marks,
d. 60% to 70% - 5 marks, e. Below 60% - 0 marks.
OR
For SSTs (General) working in Middle/Primary Schools – 20 Marks
Overall Students Attendance Rate Percentage as per IMU data
a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10
marks, d. 60% to 70% - 5 marks, e. Below 60% - 0 marks.
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3.3 For Subject Specialists (SS) (Score – 85)
3. Number of Students in Class-11 & 12 in the relevant subject - 10 marks

a. Number of Students at present school is greater than the Desired school - 0 marks
b. Number of Students at present and the desired school are equal or at the same level –
5 marks
c. Number of Students at the present school is less than desired school – 10 marks
10 marks will only be awarded only to those with Physical Disability. Proof required will
be Special person CNIC + Standing Medical Board disability certificate
8. Annual HSSC Result (of the subjects taught by the teacher) – 20 Marks
a. 90% or above – 20 marks
b. 80% to 90% - 15 marks
c. 70% to 80% - 10 marks
d. 60% to 70% - 5 marks
Below 60% - 0 marks.
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3.4 For Principals / Head Masters of High/Higher Secondary Schools (Score – 105)
3. STR (Total number of Students in the school / Total number of Teachers) - 10 marks (IMU
data Source)
10 marks will only be awarded only to those with Physical Disability. Proof required will be
Special person CNIC + Standing Medical Board disability certificate
10 marks will be awarded to those whose spouse is posted in the district where the desired school is
situated and the desired district is the domiciled district of the applicant.
8. Annual SSC & HSSC Result of the School – 20 Marks

9. Overall Students Attendance Rate Percentage as IMU data – 20 Marks

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E-Transfer Management Information System (User Manual)

USER MANUAL FOR APPLICANTS

Dated: 4th June, 2021 Version 1.0

1.1 e-Transfer Web Portal:

1.2 How to Log In

• Enter User Name.

Figure 2. Applicant Login

3.2 Change password:

Figure.3. Change password

Figure. 4. Teacher/Applicant Form (Tenure in school)

Figure 7. Teacher/Applicant Form (Personal Information)

Figure 6. Teacher/Applicant Form (Marking/Scoring Indicators)

3.4 Submission of application form

Note: Minimum tenure for e-Transfer is 2 years.

Scoring Indicators - Annexures

3.2 For Secondary School Teachers (SSTs) (Score – 85)

3. Number of Students in Class-11 & 12 in the relevant subject - 10 marks

8. Annual SSC & HSSC Result of the School – 20 Marks

9. Overall Students Attendance Rate Percentage as IMU data – 20 Marks

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