CONTINGENCY

PLAN
FOR TYPHOON
OUR LADY’S VILLAGE ELEMENTARY
SCHOOL, SORSOGON CITY
As of January 01, 2020

(SAMPLE ONLY)
DISCLAIMER: This contingency plan is only a sample document. It is intended to
serve as a general reference during training and workshops and it does not
represent a comprehensive plan. As such, the data and figures in this plan are all
fictional.Certain portions have been customized to be fit for discussion.Moreover,
although some contents were intentionally left incomplete, significant chapters are
filled with examples.

It is also important to note that references to real government agencies,

organizations or namesof actual persons are just for illustration purposes.Any
resemblance to real situation of a certain locality is purely coincidental.

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 TABLE OF CONTENTS
CHAPTER I. BACKGROUND.......................................................................................2
A. Introduction...........................................................................................................2
B. Hazard Identification.............................................................................................3
C. Hazard to Plan for: Typhoon................................................................................4
D. Scenarios..............................................................................................................4

CHAPTER II. GOAL AND OBJECTIVES...................................................................10

A. Goal....................................................................................................................10
B. General Objectives.............................................................................................10

CHAPTER III. COORDINATION, COMMAND AND CONTROL................................11

A. Coordination.......................................................................................................11
1. Education and Logistic Cluster.......................................................................12
2. Total Budgetary Requirements.......................................................................17
3. Total Resource Requirements........................................................................18
B. Command and Control.......................................................................................19
1. Features of Emergency Operations Center (EOC).........................................19
2. Features of Incident Command System (ICS)................................................19

CHAPTER IV. ACTIVATION, DEACTIVATION AND NON-ACTIVATION.................21

A. Activation and Deactivation................................................................................21
B. Non-Activation....................................................................................................22
C. Specific Actions

ANNEX 1. Working Group..........................................................................................23

ANNEX 2. Gap Identification Matrix...........................................................................25

ANNEX 3. Municipality X Directory............................................................................26

ANNEX 4. Map of Municipality X................................................................................27

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 CHAPTER I. BACKGROUND

A. Introduction

OUR LADY’S VILLAGE ELEMENTARY SCHOOL in Sorsogon City is located in

the North East part of the City, with a distance of more or less 2.5 km from the vast
Sorsogon Bay ( China sea ) .It is located in the interior left side,one of the 14 schools
that comprise the entering the 2nd gate from Sorsogon City proper, of a well-known
Our Lady’s Village Subdivision in a Barangay Bibincahan, and so the name of the
school.

The land area of Our Lady’s Village Elementary School, OLVES for an acronym, is
3,615 sq.m. it is almost triangular in shape where on the sides classrooms were built.
It has 15 classrooms, and with a more or less 200 sq.m.circular pavement and with
several Gulayan sa Paaralan- adapting to both urban and rural gardening. Along its
sides are both beautification structures.

Being located at the urban area of the Sorsogon City, where prize of lot is expensive,
this school has a very limited space for pupil’s outdoor activities. However, the
community is thankful enough to the donors of the lot for it provides a very
accessible school for children. But this school is not spared of calamities especially
he typhoons, earthquakes and other natural hazards and man-made hazards.

.Every year, strong typhoons visited Sorsogon City that ruined properties, agricultural
plants/crops, and livestock including lives. Periodically, earthquake shakes the area.
According to the record, the last earthquake experiences by he school was 2-3
magnitude. No experience yet of higher than magnitude of 3.

OLV ES is composed of more or less 400 students and 15 teaching and non-
teaching personnel. This is classified as a medium school as to its population.

With the occurrence of several calamities and natural hazard in our area, there were
undeniable impact on the infrastructure, facilities and academic performance of the
learners.

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B. Hazard Identification
OLV Elementary School is exposed to five (5) natural hazards: earthquake, typhoon,
flood, fire, and epidemic.

Probability Impact Average Rank

Hazard
Rate Remarks Rate Remarks (P + I)/2
1. Earthquake 3 Geograhic location 2 Far from the fault lines 2.5 2
2. Typhoon Geographic Most of the families
location;past living within the vicinity
5 experiences such as 5 of the school were 5 1
Typhoons Sisang affected prone to
Yolanda,Glenda,Remin typhoon
g Nona and Tisoy
3. Floods 3 Identified areas prone 2 Lower areas are prone 2.5 2
to flashfloods are those to flashfloods and those
from lower part of the who lived near creeks
school
4. Fire 1 Occurrence of light fires 1 1 3
in the past and Awareness of fire
negligence on the
lightning materials such
as candles and matches
ect. As stories from
inhabitance on the
existing of fires.
5. Epidemic 1 Identified areas one of 1 Awareness of dengue 1 3
dengue positive outbreak

As seen in the above probability and impact ratings of the hazards, typhoon ranks as
number 1. Based on historical records, typhoon left most devastation in the lives and
properties of the communities. Some of the devastating typhoons that occurred in
the District from year 1987 to 2007 were TY Yolanda, TY Glenda and TY Nona, TY
Reming and TY Tisoy as the latest.

During the TY Sisang, death and even lost of properties were the worst scenario.
most of the families were forcibly evacuated the water passing along the rivers
overflowed. Approximately damaged to infrastructure and non-infrastructure of the
school properties.

The most disastrous hazards to Our Lady’s Village Elementary School are
TYPHOON, EARTHQUAKE, FLOODS, FIRE and EPIDEMIC. This assessment was
based on the extent of the damages to infrastructure and non-infrastructure and
disturbances to the regular flow of classes in the school.

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C. Hazard to Plan for: Typhoon
Based on the assessment of the hazards, OLV ES requires having a con tangency plan for the
typhoon that shall help ensure preparedness for effective response in the barangay and the
entire place for the whole families living within who will be affected.

The anatomy of typhoon is shown below:

Existing Mitigating
Root Causes Early Warning Signs Triggering Factors
Measures
. The geographic location  PAGASA Weather A tropical cyclone which  Non-structural measures
of the school makes it Bulletins; may landfall in or within like de-clogging; and
 Tri media (TV, radio the vicinity of X may be planting of mahogany
prone to tropical cyclone
and internet); enhanced by the following trees
which may occur in the weather conditions:
 Indigenous knowledge *keeping safe of the school
month of June to such unexplained  Habagator Southwest paraphernalia and other
December. However, migration of birds; Monsoon
instructional materials and
with the climate change blood red coloration of  Low Pressure Area
 Inter-tropical
equipments
manifestation, a tropical the sky during sunset
and sunrise and Convergence Zone *preparation of room
cyclone may also occur
convergence of cirrus (ITCZ) evacuation for
anytime of the year clouds at one point in accommodating evacuees
round. the horizon. *updating possible warnings
through calls or text to
personnel and parents
 *providing information
regarding the status of
the signal of the typhoon
in advance

The root cause of the typhoon is the geographic location of OLV ES. Typhoons may
occur in the month of June to December. However, there may be also typhoons
during the months of January to May due to climate change.

The early warning signs that the SDRRMC needs to watch out for are the PAGASA
Weather Bulletins; tri media (TV, radio and internet); indigenous knowledge such
unexplained migration of birds; blood red coloration of the sky during sunset and
sunrise and convergence of cirrus clouds at one point in the horizon.

The typhoon which may landfall in or within the vicinity of school may be triggered by
other weather disturbances like Habagator Southwest Monsoon, Low Pressure Area
and Inter-tropical Convergence Zone (ITCZ).

At the very least, OLV ES has established existing mitigating measures in response
to a typhoon. These include non-structural measures like de-clogging and planted
mahogany trees as well as structural measures like flood control structures.

D. Scenarios

The following table describes the three different scenarios that may occur in the
event that a typhoon hits OLV ES.

SITUATIONS BAD WORSE WORST

Description of the Event Tropical Depression Typhoon made landfall or Super typhoon made land fall
made landfall or within within the vicinity of OLV in or within the vicinity ofOLV
the vicinity of OLV ES; ES; maximum sustained ES, Sorsogon City with the
maximum sustained wind of

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 greater than 250 kph is
experienced with possible
occurrence of 5 meters storm
maximum sustained surge. The typhoon could
wind of 120kph to 180 kph
winds of less than 120 trigger the occurrence of
is observed
kph is observed flooding and rain-induced
landslides in the identified
areas.

CASUALTY

Death 0 5 15

Injury less than 20 50 100

Missing 0 5 100

AFFECTED POPULATION:

Learners 75% population including

20 including learners 50 including learners and
Personnel and personnel personnel learners and personnel

EFFECTS ON:

Infrastructure Partially damaged 25% partially damaged

100% total damaged buildings
buildings buildings

Non-Infrastructure 25% partially damaged 100% total damaged

Learning Materials
Partially damaged Severely damaged
/Instructural Materials

Communication facilities Communication facilities are

Communication Limited Internet Access
moderately affected totally damaged

Damaged on water and

Water Limited water supply
drainage facilities

Power interruption is
Power Power blackout Power blackout
experienced

Environment/ Partially damaged/ Totally damaged of gulayan/

Gardens and Gulayan Few large trees are Several large trees are
sa Paaralan uprooted uprooted

Bridges Impassable Not Passable

Communication facilities Communication facilities are

Communication Limited Internet Access
moderately affected totally damaged

Power interruption is
Power Power blackout Power blackout
experienced

Damaged on water and

Water Limited water supply
drainage facilities.

Few large trees are

Environment/Ecology Several large trees uprooted
uprooted

Transportation Land( conditional) Partially passable Totally not passable

The OLV ES will have to prepare for the worst case scenario as described in the
above table. In this case, a super typhoon shall makea landfall with maximum
sustained winds of greater than 250 kph, possibly triggering the occurrence of 5
meters storm surge. The typhoon could also lead to the occurrence of flooding and
rain-induced landslides in the identified areas.

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A total of 215 individuals will be affected., Death toll will reach 15 with 100 injured
and 100 missing persons.

Ten (10) buildings are projected to be totally damaged while 2 will be partially
damaged.

Power blackout will be experienced. Communication facilities will be totally

damaged. Transportation will be interrupted and roads will not be passable. There
will also be damages on water and drainage facilities.

The environment and Gulayan sa Paaralan will suffer extensive damages.The small
and big trees are also uprooted resulting to the clogging of the drainage facilities and
flooding.

Based on the scenario, it is assumed that all of the school resources including the
infrastructure and non-infrastructure are totally damaged and also the other
resources were totally inaccessible. Number of casualties and even injured and
missing are traced among the evacuees as well as those inhabitants living on the
lower areas of the school vicinity. The School Disaster Risk Reduction Management
Team (SDRRMT) will have to be activated with few response groups from local and
private clusters. However, more response capabilities will be needed due to the
severity of the impact brought about by the typhoon.

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Page 7 of 28
 CHAPTER II.GOAL AND OBJECTIVES

A. Goal

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of typhoon in OLV
ES. Such mechanisms shall help to protect lives, properties and the
environment,and restore the immediate needs of the affected communities.

B. General Objectives

The general objectives of the contingency plan are as follows:

1. To ensure the protection of lives and properties in the event of typhoon in

OLV ES;

2. To determine the immediate needs of learners and personnel and the

resources that will meet the needs in the event of typhoon;

3. To establish coordination and linkages between and among the stakeholders

of OLV ES in the event of the typhoon.

Page 8 of 28
CHAPTER III.COORDINATION, COMMAND AND
CONTROL
A. Coordination

The following are the required clusters, with the corresponding lead and member
offices,that must be activated in response to the typhoon:

CLUSTER LEAD OFFICE OFFICES INVOLVED

Education and logistics DEPED,SDO,SCHOOL DEPED,SDO,SCHOOL
Telecommunication/Warnin
PAGASA/SDO DEPED, PAGASA
g
Relief and Registration CSWDO DEPED, PAGASA
Evacuation DEPED DEPED, PAGASA
DIV. MEDICAL Brgy Council and
Medical SECTION LGU,DHO,CHO,BHW
BRGY
Security BRGY COUNCIL
COUNCIL.TANODS
Transportation BRGY COUNCIL.LGU DPWH
Search, Rescue and CDRRMO/BC DEPED,RED CROSS,BF,CITY
Retrieval (ERT) DRRMO
Engineering and
SDO/PF DPWH
Restoration

EDUCATION AND LOGISTICS CLUSTER

Lead: SCHOOL HEAD AND SDRRM TEAM

Members:Brgy Council, SDO DRRM, CDRRMC, SPDRRMO

Scenario: Typhoon makes landfall in Sorsogon City. This leads to the occurrence of
flooding, landslides and storm surges in the city. The strong winds uproot trees and
topple down electric posts and telecommunications facilities. Roads and bridges are
rendered impassable for a certain period of time.

Out of 400 more or less learners and personnel, there are projected 5 deaths, 10
injuries and missing learners and personnel. Some are reported to be trapped in
their respective homes due to the flooding. Furthermore, a lot of learners with their
families need to be transported to evacuation centers.

While the local responders are already deployed, majority of them and their families
are victims themselves. Furthermore, debris is all over the areas in the school
making difficult to clean and clear and also to resume classes.

Specific Objectives of the Clusters:

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 1. To ensure the safety of all learners and personnel ;
2. To account all learners and personnel of the school;
3. To conduct clean-up and clearing of schools
4. To ensure continuity of learning;
5. To normalize the operation of the school.

Roles and Responsibilities:

The EDUCATION AND LOGISTICS CLUSTERS shall have the following roles and
responsibilities:
 Organize and deploy needed individuals , teams and others stakeholders to
clean, clear and make the school safe again for earning activities.
 Provide resource augmentation, to make the school safe and establish
contitnuity of learning.
 Coordinate with the other clusters for the resource needs of the schools
 Consolidate all the activities made by the SDRRM Team through a report

Protocols:

1. Upon activation of the contingency plan, all key persons of the EDUCATION
AND LOGISTICS CLUSTER headed by the SCHOOL HEAD AND SDRRM
FOCAL PERSON will have to convene at the EOC to undertake coordination
work.

2. The EDUCATION AND LOGISITICE clusters shall activiate EOM/ICS to

implement plan of actions

Team Composition Functions

 Communicates with the EOC MANAGER
 Receives work instructions from the EOC Manager
 Decides which tools should be used to perform
specific tasks
IC  Monitors work rotations
 Ensures safety of the SDRRM team
 Maintains a log of all events, actions and
expenditures
 Reports to the EOC MANAGER
 Carry out work instructions from the IC. Use the
tools, equipment and accessories correctly and
OPERATION
safely.
 Update the IC on task progress
 Manages the tools, equipment and accessories,
and other resources
 Requests from the IC the resources necessary to
LOGISTICS complete the task.

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 
PLANNING

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DISCLAIMER:Only one cluster will be presented as an example in this contingency
plan.

Team Composition Functions

1 Leader
5 Rescue Specialists
1 Logistics Officer
 Communicates with the IMT
 Receives work instructions from the IMT
 Decides which tools should be used to perform
specific tasks
 Monitors work rotations
 Ensures safety of the team
 Maintains a log of all events, actions and
expenditures
 Reports to the IMT
 Carry out work instructions from the Team Leader.
Use the tools, equipment and accessories correctly
and safely.
 Update the SRR Leader on task progress
 Manages the tools, equipment and accessories,
and other resources
 Requests from the Team Leader the resources
necessary to complete the task.
 SRR members will take turns assuming this
responsibility.

Needs and Activities:

The following are the needs of the SRR cluster as well as the corresponding
activities required:

Activities/ Arrangements Timeframe

Needs Responsible Offices
to Meet the Needs

Manpower Organization of Teams CDRRMO/DEPED/SDRRMC D – 4 months

Equipage SCHOOL BAC Team D – 1 month

Mobilization and
SCHOOL BAC Team D + 10 days
Deployment
SRR equipment Request for purchase of SCHOOL BAC Team D – 4 months
additionalequipment
Maintenance SCHOOL BAC Team D – 3 months

Distribution to responders SCHOOL BAC Team D – 1 month

Generator Request forpurchase and SCHOOL BAC Team D – 3 months

include the budget in APP
Chainsaw Request for purchase/ Ask SCHOOL BAC Team D – 4 month
for stakeholders to support
this need
Raincoat and Boots Request for the availability SCHOOL BAC Team D – 3 months
of MOOE Fund
TLS Reporting/ Requesting for DEPED Central Office D – 1 -2 Years
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 the availability of Funds D + 10 days

RESOURCES INVENTORY

RESOURCES EXISTING RESOURCES GAPS TO FILL

AVAILABLE NEEDED
RESOURCES (ONSET OF THE
HAZARD)
Human Resources School personnel, Trained PFA and Volunteer,
SDRRM SDRRM personnel trained PFA
TEAM,SDRRM
DRRMO,BDRRM
Equipment/Supplies Medical kit, first aid Flashlight, supplies,generator,
kit generator, portable portable radio,
radio, battery, battery,
raincoat, whistle emergency kit,
light, chainsaw,
crowbar, cp load,
solar lights,
raincoats,
supplies
Learning Resources Books modules for disaster Modules for
disaster, learning
modules

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Needs Projection and Resource Gap Identification: The number of resources allocated for one (1) day under the SRR cluster will be
used for the rest of the response operation. Based on this assumption, the following are the projected needs and resource gaps:

RESOURCE TARGET POPULATION UNIT PROJECTED CURRENT RESOURCE GAPS

COST NEEDS (X PROJECTED – CURRENT)
SOURCES TO FILL
(PHP) THE GAPS
STANDARDS

LEARNERS PERSONNEL 1 DAY

COST
QTY QTY COST (PHP) QTY COST
(PHP)
Manpower 378 15 393 393 30 363 Volunteers
Generator and 15 20, MOOE /School
1 20,000 20,000 1 20,000
gasoline 000
378 15 10,00 MOOE/School Fund
VHF Radio 2 20,000 20,000 2 20,000
0
Transistor 378 15 1,5 MOOE/School Fund
2 30,000 30,000 2 30,000
radio 00.00
378 15 50 MOOE/School Fund
Rain Coat 1 500 500 1 500
0.00
378 15 MOOE/ School
Mega Phone 5000.00 1 5,000 5,000 1 5,000
Fund
Cell phone 378 15 300. MOOE/School Fund
1 300 300 1 300
Load 00
Solar Panel 378 15 3,500 1 3,500 3,500 1 3,500 MOOE/School Fund
Crow bar 378 15 500.00 2 1,000 1,000 2 1,000 MOOE/School Fund
Small portable 378 15
1 5,000 5,000 1 5,000 MOOE/School Fund
chainsaw 5,000.00
Whistle Firefox 378 15 2 2
400.00 800 800 800 MOOE/School Fund
20
Rain Boots 378 15 500.00 2 1,000 1,000 2 1,000 MOOE/School Fund
Chargeable 378 15
250.00 500 500 500 MOOE/School Fund
Flashlight 2 2
378 15 80,000.0 1 1
TLS 80,000 80,000 80,000 MOOE/School Fund
0
127,450
TOTAL 167,600 167,600 167,600 MOOE/School Fund

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 2. Total Budgetary Requirements

Budget Summary

The total budgetary requirements for the completion of resource for the contingency plan are as follows:
Cluster Cost of Projected Needs Cost of Current Resources Amount of Gaps Source of Fund
Education and Logistics 167,600 167,600  MOOE
167,600  SEF
 National Budget
TOTAL 167,600 167,600 167,600 

DISCLAIMER: This portion of the contingency plan will be completed if all sub-plans for the clusters are provided.

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 3. Total Resource Requirements

Resource Summary

The total resource requirements for all the clusters are as shown:

Cluster Description Current Resources Projected Needs Gaps Source

Education and Logistics Manpower 30 30 Volunteers
Refer to table of MOOE Fund
SRR Equipment
Needs Projection
and resource Gap
Identification
Generator 1 1 MOOE FUND
Chainsaw MOOE FUND
1 1
Raincoat and Boots 1 1 MOOEFUND
TLS 1 1 MOOE FUND
TOTAL 35 35 National Budget

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 B. Command and Control

1. Features of Emergency Operations Center (EOC)

The office of the Principal is the repository of information and main hub for
coordination of the. It serves as the main communication link for all responding units,
receives emergency and non-emergency calls, monitors the security and
surveillance cameras municipal wide, dispatches calls to concerned responding unit,
receives data and reports from responding units.

Location:Office of the Principal, OLV Elementary School, OLV Bibincahan,

Sorsogon City

Contact Numbers: 09076999290/ 09129277016

Email address: / aureadescurel@gmail.com

Facebook: /

Manning and Structure: The EOC shall be operated by the following personnel
according to the organization structure:

Activation: The EOC shall be activated upon the issuance of alert level from the
Provincial DRRMO and based on the findings of Pre-Disaster Risk Assessment
(PDRA).

2. Features of Incident Command System (ICS)

The School Incident Management Team that will carry out the tactical operations of
the clusters is as follows:

Page 17 of 28
 Aurea D. Escurel
SDRRMO

Maricon Asuncion Lucille L. Manjares Sheryl D. Llorin

Planning Section and Logistics Section Chief Finance/ Administration
Jimmy U. Himor
Development General Services Section Chief Treasurer
School Police Station

Single command shall be used in managing the typhoon. All the operational teams
identified in the clusters shall work under the supervision of the Operations Section
Chief.

3. Interoperability

Municipal Response Clusters

EOC

Communica Relief and Evacuation Medical Security Transpor SRR Engineering

tion and Registration (DepEd) &
(MHO) (PNP) tation (MDRRM
Warning (MSWDO) Restoration
(MDRRMO (GSO) O ERT) (MEO)
(PIO)

Incident Commander (MDRRMO)

PIO (Mayor’s Office-Municipal Info. Office)

Safety Officer (Municipal Fire Station)

Liaison Officer (Office of the Mayor)

OSC PSC LSC FSC

(Municipal Police Municipal Planning and (General Services (Municipal
Station) Development Office Office) Treasurer)

The Chairperson of the SDRRMC X shall supervise the coordination activities and
strategic decisions of the clusters. These decisions shall then be communicated to
the IC through the EOC. The IC, on the other hand, shall report the tactical activities
to the EOC going to the clusters.

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 CHAPTER IV. ACTIVATION, DEACTIVATION
AND NON-ACTIVATION
A. Activation and Deactivation

The procedures for activating and deactivating the contingency plan shall adhere to
the flowchart below:
START

PAGASA
forecasts
Typhoon

CDRRMC X
conducts
PDRA
2
Activate contingency plan?

EOC on red Yes No EOC on blue

alert status alert status

SH convenes the Responders

SDRRMT at the
conduct normal 3
EOC
operations using
ICS

SH mobilizes and
deploys IMT Clusters provide
continuous support
to responders
SDRRMT and
IMT operate
based on Situation normalized?
No
3
Situation improved?
No
1
Yes

IC recommends
Yes demobilization

IMT recommends
deactivation of School Head approves recommendation
contingency plan for demobilization

School Head directs Responders and

deactivation of contingency sectors demobilize
plan

2 OpCen on white alert

status

END
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The contingency plan shall be activated based on the findings of Pre-Disaster Risk
Assessment by the MDRRMC, leading to the activation of the EOC. School Head
shall then convene all the clusters to assess the situation. Afterwards, the School
Head shall officially activate ICS and delegate authority to the IC coming from the
Municipal DRRMO. The IC shall then proceed to organize the IMT and implement
tactical activities based on the strategic decisions of the clusters.

The contingency plan shall be deactivated once the situation has improved and
when heightened alert is no longer required. The recommendation for deactivation
shall emanate from the IC going to School Head via the EOC. Once deactivated,
operation will still remain until such time that the EOC will be back to “white alert”
status. At this point, the operation is already terminated.

B. Non-Activation

In case that the typhoon will not take place in the months of June to December, the
contingency plan will not be activated. In this case, the plan will be maintained as a
perpetual plan for future use in the event of upcoming typhoons.

C. Specific Actions

TIMELINE RESPONSE ACTIONS

BEFORE
A. Placing Sorsogon under Signal No.1 EOC is activated
B. Suspension of Classes Issued memorandum/ Announcement
DURING
A. Monitoring the weather forecast and Sending weather alertsto personnel
tracking the typhoon
AFTER
0-24 HOURS
A. School visits/ ocular inspection and Visited the school, assessed damages and
employed assessment of damages send RADAR

Conduct initial clean up activity

Encourage the parents

25-48 HOURS
B. Created Clean-up Plan Bayanihan

49-72 HOURS
C. Conduct Homeroom PTA meeting/ Follow up of the family situation
Home visitation Conduct Psychological First Aid
4-7 DAYS
D.Tracking of pupils attendance/ 1 -3 hours consultation among pupils
Continuity ofconducting psychological
assessment

8-30 DAYS
E. Faculty meeting for conducting
emergency classes and give an
assigned task.
F.Planning of TLS for emergency class
Teachers will conduct shifting of classes
as schedule
assigned committees for emergency plan
to hold school responsibilities

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21 | P a g e
 ANNEX 1. Working Group
Purpose: The Working Group shall be the focal body in charge of the refinement,
finalization, testing, evaluation, packaging, updating and improvement of the
contingency plan under the supervision of the School DRRM Officer X. The group
shall work closely with the planners of the School for the attainment of the CP
objectives.

Functions:
1. Facilitate the refinement and finalization of the contingency plan to include
testing, evaluation, packaging, updating and improvement;

2. Develop work plan for the completion and updating of the contingency plan;

3. Organize consultation meetings with the planners and relevant subject matter
experts regarding the development of the contingency plan; and

4. Facilitate the presentation and endorsement of the contingency plan to

Chairperson, SDRRMC for comments and approval.

Composition:

ROLE NAMES OFFICE CONTACT NOS. EMAIL ADDRESS

Lead PioloPascual 09XXXXXX someone@email.co
MDRRMO
m
Facilitators Daniel Padilla 09XXXXXX someone@email.co
MDRRMO
James Reid m
Alden Richards

Secretariat Kim Chiu MDRRMO 09XXXXXX someone@email.co

Erik Santos m
Liza Soberano
Kathryn Bernardo
Nadine Lustre
John Lloyd Cruz
Cluster Rep: Maine Mendoza 09XXXXXX someone@email.co
MDRRMO
Communication m
and Warning
Cluster Rep: Relief Sam Milby 09XXXXXX someone@email.co
MDRRMO
and Registration m

Cluster Rep: Marian Rivera 09XXXXXX someone@email.co

MDRRMO
Evacuation m

Cluster Rep: CharicePempeng 09XXXXXX someone@email.co

MDRRMO
Medical co m

Cluster Rep: Alden Richards MDRRMO 09XXXXXX someone@email.co

Security m
Cluster Rep: Dingdong Dantes MDRRMO 09XXXXXX someone@email.co
Transportation m
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Cluster Rep: SRR Sarah Lahbati MDRRMO 09XXXXXX someone@email.co
m
Cluster Rep: Angel Locsin 09XXXXXX someone@email.co
MDRRMO
Engineering and m
Restoration

Members’ Duties and Responsibilities:

 Head: overall in charge of coordinating the entire CP process; monitors the
progress of the contingency plan; initiates the conduct of meetings to review,
evaluate and update the contingency plan, as necessary; disseminates
updates on the contingency plan to agencies/offices concerned; leads the
conduct of simulation exercises to test the coherence and integrity of the plan.

 Facilitator: facilitates meetings on contingency planning, workshops and

simulation exercises; drives the contingency planning participants to achieve
the target outputs.

 Secretariat: documents and assimilate comments, inputs and

recommendations gathered during meetings, workshops and exercises into
the contingency plan; consolidate the outputs from the clusters and integrates
them into the contingency plan; provides other secretariat services.

 Cluster Representative(s): facilitates the completion of detailed

implementation plans for the respective cluster, including the accomplishment
of the CP forms; ensures the availability of data for the specific cluster;
coordinates with other clusters to ensure that the preparation of sub-plans is
on track, that the different cluster plans are consistent with each other, and
that all clusters are familiarized with their tasks likely to be performed in case
of an emergency.


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 ANNEX 2. Gap Identification Matrix
Lead
Offices Involved
Office
Clusters PNP/ P Brgy J Fin
MEN MH MSW MDR PR ME GS MA DEP MPD
BTA AFP PCG BFP BAG Clini Coun POR anc
RO O DO RMO C O O O ED C
C c cil T e
Telecom
MDR
municatio
/ / / / / / / / / / / / / / / / RMO
n and
(PIO)
Warning
Relief and
MSW
Registrati / / / / / / /
DO
on
Evacuatio DEPE
/ / / / / /
n D

Medical / / / / / / / / MHO

Security / / / / / / / / / PNP

Transport
/ / / / / / / / / / / / GSO
ation
MDR
Rescue / / V / / / / / / / / RMO
(ERT)
Engineeri
ng and
/ / / / / / / / / / MEO
Restorati
on

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 ANNEX 3. Municipality X Directory
OFFICE CONTACT EMAIL ADDRESS
NUMBERS
Municipal Planning & Development 12345xxx 123@email.com
Office
Municipal Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Municipal Social Welfare & 12345xxx 123@email.com
Development Office
Municipal Engineering Office 12345xxx 123@email.com
Bureau of Fire Protection 12345xxx 123@email.com
Municipal Treasurers Office 12345xxx 123@email.com
Municipal Budget Office 12345xxx 123@email.com
Municipal Agriculture Office 12345xxx 123@email.com
Municipal Health Office 12345xxx 123@email.com
Municipal Gender and Development 12345xxx 123@email.com
Office
General Services Office 12345xxx 123@email.com
Philippine National Police 12345xxx 123@email.com
Municipal Environment and Natural 12345xxx 123@email.com
Resources Office
Municipal Local Government 12345xxx 123@email.com
Operation Officer
Parish Church 12345xxx 123@email.com
Department of Education 12345xxx 123@email.com
ABC President 12345xxx 123@email.com
SB Member 12345xxx 123@email.com
Philippine Army 12345xxx 123@email.com
Philippine Coast Guard 12345xxx 123@email.com
Municipal Transportation Office 12345xxx 123@email.com
Philippine Red Cross 12345xxx 123@email.com
Municipal Engineering Office 12345xxx 123@email.com
Municipal Action Group 12345xxx 123@email.com
Municipal Tourist Action Center 12345xxx 123@email.com
General Service Office 12345xxx 123@email.com
Municipal Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Office of the Governor 12345xxx 123@email.com
Provincial Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Office of Civil Defense (OCD) 12345xxx 123@email.com
Department of Health (DOH) 12345xxx 123@email.com
National Intelligence and 12345xxx 123@email.com
Coordination Agency (NICA)
Bureau of Fire Protection (BFP) 12345xxx 123@email.com
National Security Council (NSC) 12345xxx 123@email.com

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 ANNEX 4. Map of Municipality X

Photo source: www.finalfantasy7pc.com

DISCLAIMER:These are just a few of the many possible annexes.

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