STANDARD OPERATING PROCEDURE

HUMAN RESOURCE PLAN

In Compliance with ISO 9001:2015, 14001:2015, & 45001:2018

Document No. SKC-SOP-07

Issue Date 15-Sep-21
Issue No. 01
Revision 01

Page 1 of 10
Contents
1. Purpose......................................................................................................................................................................... 3
2. Scope............................................................................................................................................................................. 3
3. Roles, Responsibilities and Authority................................................................................................................... 3
4. Project Organization Structure ............................................................................................................................... 7
5. Staffing Management Plan ....................................................................................................................................... 8

Page 2 of 10
1. Purpose
1.1. To ensure roles and authorities of each personnel deployed on site are demarcated and understood
for proper and smooth operation of site.
1.2. To ensure a pertinent communication protocol is established on site and followed.
1.3. To ensure the required training at all appropriate levels in the Organization & ensure the availability of
required level of skill, competence & commitment in the organization to support structure and
effective implementation of QMS, EMS and Occupational Health & Safety.

2. Scope
The plan is applicable to all personnel deployed on various sites on behalf of SKC Engineers and Contractors
Private Limited throughout Pakistan.

3. Roles, Responsibilities and Authority

Role Authorities Responsibilities

1. Project Manager  Approval of Hiring of Site Personnel
 Approval of Subcontractors
 Approval of Expenses to be incurred
on site
 applying change control and
configuration management processes
 adopting and applying appropriate
technical and quality strategies and
standards
 adopting and applying appropriate
technical and quality strategies and
standards
 Resolve Disputes within project
management team
 Oversee and direct construction projects from
conception to completion
 Review the project in-depth to schedule
deliverables and estimate costs
 Oversee all onsite and offsite constructions to
monitor compliance with building and safety
regulations
 Coordinate and direct construction workers
and subcontractors
 Select tools, materials and equipment and
track inventory
 Meet contractual conditions of performance
 Review the work progress on daily basis
 Prepare internal and external reports
pertaining to job status
 Plan ahead to prevent problems and resolve
any emerging ones
 Negotiate terms of agreements, draft
contracts and obtain permits and licenses
 Analyze, manage and mitigate risks
 Ensure quality construction standards and the
use of proper construction techniques

2. Construction  Hiring of Tradesmen and Labor  Project Execution Planning

Manager  Construction Management
 Approval of Resource Distribution
 Resource Distribution and Deployment
 Creating Benchmarks
 Time Management
 Risk Management
 Managing and Communicating with Staff
 Managing relationships with Key
Stakeholders

3. Planning  Authorized to direct entire team to  Understanding project specifications and

Engineer speed up progress in case of lagging developing time schedules and budgets that
meet them.
 Negotiating with vendors and contractors to
secure the best prices.

Page 3 of 10

4. Project Engineer  ensuring project packages meet
agreed specifications, budgets and/or
timescales
 Observing existing processes, analyzing staff
performance, and addressing deficiencies
accordingly.
 Monitoring and tracking project progress, and
writing up reports.
 Attending and scheduling meetings as
required.
 Delegating tasks and ensuring workers
receive feedback.
 Understanding and meeting all contract
requirements.
 Communicating with managers, supervisors,
and the rest of the team.
 Analyzing technical drawings and providing
material and cost estimates.
 Ensuring all projects are completed on time
and within budgets.
 Confer with clients and other members of the
engineering team and conduct research to
determine project requirements
 Plan and design project execution
 Develop construction specifications and
procedures
 liaising with quantity surveyors about the
ordering and the pricing of materials
 Evaluate and recommend appropriate
building and construction materials
 Ensure construction plans meet guidelines
and specifications of building codes and
other regulations
 Establish, monitor, maintain and update
construction work schedules
 Supervise technicians, tradesmen and
supervisors.

5. Site Engineer  managing parts of construction projects

 overseeing building work
 undertaking surveys
 setting out sites
 checking technical designs and drawings to
ensure that they are followed correctly
 supervising contracted staff
 liaising with subcontractors and other
professional staff, especially quantity
surveyors and the overall project manager
 providing technical advice and solving
problems on site
 preparing site reports and filling in other
paperwork
 ensuring that health and safety and
sustainability policies and legislation are
adhered to.

Page 4 of 10
6. Quantity  Review architectural plans and prepare
Surveyor quantity needs
 Estimate the quantity and costs of materials
 Prepare contracts and documents
 Set budgets for payments, inventory needs,
and materials
 Analyze costs for maintenance and needs
 Track changes in plans or constructions;
update budgets
 Act as a liaison between clients and site
managers/engineers
 Keep track of construction materials and
inventory
 Identify potential financial or construction
risks
 Prepare payments for contractors and
subcontractors
 Document progress, materials, and reports
on project
 Develop and maintain working relationships
with contractors and subcontractors
 Utilize software to calculate, record, and track
inventory and estimates
 Analyze completed projects to determine ROI
and compare costs
7. QA/QC Engineer  Approval and Rejection of  Perform and coordinate inspections and
Construction Materials and works. determine quality assurance testing models
of raw materials and finished products.
 Prepare, document, and execute detailed test
plans, test cases, and defect reports.
 Review and approve quality requirements for
manufacturing planning, supplier purchase
orders, and engineering specifications to
ensure contract compliance.
 Develop, document, and audit practices,
program quality, and metrics reporting
system.

8. HSE Engineer  Authorize to remove anyone from site
in violation of safety requirements after
ample warnings.
 Restrict entry of any personnel to site if
the safety requirements are not met.
 Execute safety programs for locations and
minimize company safety losses.
 Develop a culture to anticipate and prevent
health hazardous conditions.
 Drive behaviors preventing illnesses in work
place by engaging management
commitment.
 Deploy Automation and Controls Solutions
Health, Safety and Environmental
Management Systems program.
 Investigate incidents, determine root cause
and develop corrective actions.
 Support HSE inspections, audits and self-
assessments.
 Manage reports and present summaries to
management with suggested solutions.

Page 5 of 10
  Execute environmental management
processes such as chemicals and waste
management and pollution prevention.
 Handle industrial hygiene, equipment
protection, machine guarding and other
health and safety programs.
 Handle safety assessments and deploy
corrective measures to minimize hazard risk
profile.
 Administer safety policies and develop
uniform safety practices as per long term
company safety goals.
 Offer quality product safely and effectively
and decrease errors and accidents and
increase profits.
 Achieve health and safety management
excellence.
9. Site Supervisor  Supervising workers, subcontractors and
work activities.
 Preparing and presenting site inductions,
safety briefings and toolbox talks.
 Ensuring appropriate site rules and welfare
facilities are in place.
 Carrying out regular inspections.
 Helping project managers to plan the work
programme.
 Helping co-ordinate deliveries of materials,
plant and equipment.
 Completing records for site reports.
 Resolving problems and implementing
improvements.
 Organizing and overseeing external
inspections, such as with a health and safety
inspector.
 Providing emergency first aid if required.
10. Site Surveyor  Prepare and maintain sketches, maps,
reports, and legal descriptions of surveys in
order to describe, certify, and assume liability
for work performed.
 Verify the accuracy of survey data, including
measurements and calculations conducted at
survey sites.
 Direct or conduct surveys in order to
establish legal boundaries for properties,
based on legal deeds and titles.
 Record the results of surveys, including the
shape, contour, location, elevation, and
dimensions of land or land features.
 Calculate heights, depths, relative positions,
property lines, and other characteristics of
terrain.

Page 6 of 10
 4. Project Organization Structure

Cheif Executive Officer

Shehab Khattak

Senior Manager Technical

Mohammed Affroze

Manager Projects Proposal & Planning Engineer

HSE Engineer
Sajid Sohail

Quantity Surveyor
Manager Construction Civil HSE Officer
Faisal Kareem
Mohammed Zareen Samiullah Khattak

Project Coordinator
Project Engineer QA/QC Engineer HSE Assistant Wajid Wazir

Surveyor Site Engineer QA/QC Officer

First Aiders and Medical Support
Zeeshan Ahmed Muhammad Shayan Muhammad Afrasiab

Asssiatant Site Supervisors

QA/QC Assistants
Surveyor

Foremen

Page 7 of 10
5. Staffing Management Plan
5.1. Staff Acquisition - Project Management Staffs
5.1.1. The first preference would be to meet the requirement from the existing manpower in the
company.
5.1.2. If the requirement could not be met out of the existing employees, then company searches a
candidate in the employee’s database to meet the required criteria and resume of all such
candidate are first screened out by Human Resource / HR and then sent to concerned
departmental In-charge for further short listing.
5.1.3. If the required manpower could not found from employees’ database, then advertisement
may be given in local newspaper or can be placed on internet for further processing.
5.1.4. HR Officer makes a call to the short listed employees to know about their current updated
status [designation, company, range of compensation & availability for interview]. This step
helps to know the employees details as per SKC requirements.
5.1.5. An interview call is made to the finally short listed employees, detailing time, date, and venue
and contact person.
5.1.6. On the interview day, candidate needs to fill the “Application for Employment”
5.1.7. Interview is conducted through pre decided panels. Normally Panel includes concern HOD.
5.2. Staff Acquisition Execution Team
5.2.1. The first preference would be to meet the requirement from the existing manpower in the
company.
5.2.2. If the requirement could not be met out by the existing employees, then Community Relations
Officer [CRO] coordinates with local community representatives to recommend the
appropriate personnel who meet the required criteria. The personnel are then interviewed by
the construction manager and hired.
5.3. Staff Release
The Staff will be released from the project site based on the following situations

5.3.1. Lack of performance or poor performance

The staffs will be notified for their lack of performance or poor performance via verbal and
followed by written notice. If no substantial improvement is noted, the staffs will be terminated
at the end of salary month.
5.3.2. Disciplinary Actions
Depending on the nature and seriousness of the offence, the staffs will be terminated
immediately if the offender is not eligible for another chance.
5.3.3. Reduction of work front on site.
In case of the work on site has been reduced for whatever reason for substantial amount of
time, the staffs whose roles are not that essential at the time of downtime will be released
from site with the full salary payment of the relevant month.
5.3.4. Positions no longer required on site.
As the project progresses, there will be roles of staffs that will no longer be required on site,
hence, the subject staffs will be released from site.
5.3.5. Project Closure
As the project reaches its closing stage, only relevant staffs will remain on project site, while
the rest of the team will be released from site.
Page 8 of 10
5.4. Training Records
The training record is maintained for each employee by the ISO Coordinator. It gives the date of
training undertaken, together with the name of the person of organization which has given the training.
Other confidential personal record relating to conditions of employment, salaries etc. is maintained by
the Chief Executive through the Account Department.

5.5. Identification of Training Needs

The ISO Coordinator has an important part to play in implementing and maintaining the IMS System.
The ISO Coordinator has been chosen because of his excellent personal qualities and his knowledge
of the requirements of the Standard. The ISO Coordinator has undergone training in Internal System
Auditing and procedure writing and more training will be arranged from time to time for other staff in
order to give full support to the ISO Coordinator. The training is evaluated after some time in order to
check how the training is effective. Some of the Training provided but not limited to the following:

 ISO 9001:2015, 14001:2015 45001:2018 Standard Awareness

 Quality & EMS Policy
 Technical Skills/Guidelines
 Operating Procedures [Operational Controls]
 QMS, EMS and HSE-related Work Instructions/Job Descriptions
 Corrective Action/Incident Reporting & Investigation
 Internal QMS, EMS & HSE Management System Audits [for internal auditors only]
 QMS, EMS and HSE Objectives & Programs
 Emergency Preparedness & Response
 Applicable Legal & Other Requirements [The Factories Act, 1934, PEPA 1997 etc.]

5.6. Performance Evaluation

Employees’ performance evaluation is constructive process to acknowledge the performance of non-
probationary career employee. An employee’s evaluation is sufficiently specific to inform and guide the
employee in the performance of his/her duties. It is also an important and vital activity for the growth of
any organization. It gives us a justifications needed to provide training, to terminate an employee,
impose disciplinary measures, to give an employee raise, or to give an employee a promotion. The
Employee Performance Evaluation is done annually. However, management can perform this activity
quarterly by keeping in view the outstanding / poor performance of an employee.

The immediate supervisor / head of the department evaluates the employee’s performance in terms of
knowledge of work, quality of work, communication skills, cooperation level, obedience level, ability of
team work, ability to accept challenges, ability to achieve targets in time, decision power, technical
knowledge, trust worthiness, work attitude, reliability, performance, leadership skill, work accuracy,
initiative power and social attitude, by filling out the Performance Evaluation Form.

Page 9 of 10
Copyright ©
The copyright of this procedure, together with all confidential information contained herein is the sole property of SKC Engineers &
Contractors Pvt Ltd.

It may be copied in full or in parts only by the Management / personnel and only for the purpose of Company related activities. Disclosure
of any information contained within this procedure to any person [s] outside the employee of company without written permission of the
Chief Executive, Head of Department or the ISO Coordinator is strictly prohibited.

Page 10 of 10