Blue Book - Revised 2021 Final

YOUNG ENTERPRISE PROGRAM
SAMPLE OF FORMS
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MANAGING DIRECTOR
Guide Notes for Managing Director
To : The Managing Director

As the leader in your company it is important that you read the Achiever’s guide book. Get
yourself familiarize with all the different positions in your Young Enterprise Company. The
10 steps of forming a YE company (in your guide book) will help you to set up your
company. Your guide book will help you to understand how a meeting should be conducted
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and what should be reported during meetings. There is also a monthly checklist to help you
and your achievers stay on track. Remember to allocate time for each agenda and try to get
everyone to participate at the meetings. Consult your Advisers if you need assistance.
As a Team Leader, you are the driver in your team and you also work together with your team members.
Here is something to help you understand the concept of team work.
What does Teamwork mean?
Team work means working together towards a goal.

- you need to set goals for your company to achieve in the next 8 months
- set goals which must be realistic and practical
- know your team’s limitations
- draw up an action plan to achieve your goals
Some important points for successful teamwork:
- put aside personal interests (your company’s goals come first) - communicate with team
members
(communicate means to get an exchange of ideas and feelings from team members)
- make sure team members understand what they have to do in order to achieve the
company’s goals
- Remember to put a time frame to every project
Eg.: to raise RM400 in 3 weeks, you make a list of tasks and set the time frame for each task.
Two Heads Are Better
Than One
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The Managing Director is the Leader of the company. Good interpersonal skills are important.
Here is something to help you handle your team members better.
A Short Course in HUMAN RELATIONS
Six Most Important Words:

“I ADMIT I MADE A MISTAKE”
The Five Most Important Words:

“YOU DID A GOOD JOB”
The Four Most Important Words:

“WHAT IS YOUR OPINION”
The Three Most Important Words:

“IF YOU PLEASE”
The Two Most Important Words:

“THANK YOU”
The One Most Important Words:

“WE”
The Least Most Important Word:

“I”
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OPERATIONS DIRECTOR
Sample Forms and Flowchart Diagram
• make copies for your use

• you may also create your own forms
..............................................................................................................................................
A Young Enterprise Company
INVENTORY SHEET PRODUCTION DEPARTMENT
(Prepared at the close of each month’s operations and turned over to the Accountant)
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PRODUCT DESCRIPTION : ___________________________________________________
__________________________________________________
A. RAW MATERIAL
Description Quantity Cost Total
on hand per unit RM
TOTAL
B. WORK-IN-PROGRESS
on hand per unit RM
TOTAL
C. FINISHED PRODUCT
on hand per unit RM
TOTAL
Maintain a different inventory sheet for each product line
Registration Number ..................................

ACCIDENT REPORT FORM
Date of Incident / /
Location
Nature of Accident
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Achievers Involved
Advisers Involved
Action Taken
School official’s comments :
Adviser’s Comments :
................................................
School official’s signature
Date ........................................................ .................................................
Adviser’s
Signature
In the event of any accident, a copy of this form, duly completed must be sent immediately to your
School Official, Young Enterprise Adviser and Area Board Chairman.
_______________________________

PRODUCTION RECORD AND STOCK SHEET (to be filled in weekly)
PRODUCT NAME :
DAT PRODUCED ISSUED RECEIVED / SALES SCRAP STOCK
8
E MGRS’s
FROM
ITEMS TO SALES RETURNED Signature REWOR # OF ITEMS (D)
K
Toda Todat Toda Todat
Items Fr. Sales
y e y e
(P) (A) (C) (S) (Prev.D+P-A+C-S)
N O TE S :
TODATE = Last week’s TODATE + Current week’s TODAY
Column C is used for items returned to Production (faulty, etc.) Keep separate sheet for each
product
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SAMPLE QUALITY CONFORMANCE PERFORMANCE
Name of company : Quasy Motto

Enterprise
Name of product : Note Book
: January 01,
Date of production 2005
N Types of Qty. Comments
o. Rejects
1 Torn pages 2 Note book to be reworked by

replacing torn pages
2 Undersized 4 Cannot be reworked as

pages they do not conform to
minimum paper size
specification, eg. A4
TOTAL 6
TOTAL NUMBER OF PRODUCT MADE (A) : 100 units

TOTAL NUMBER OF REJECTS (B) : 6 units
PERCENTAGE REJECT (B/A x 100%) : 6%
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MARKETING DIRECTOR
Notes and Sample of Market Survey

Questionnaire

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Here is a little note to help you understand the difference between ‘marketing’ and ‘selling’.
Selling
- the aim is to get sales – convert your products into cash. Marketing
- marketing is a process responsible for identifying, anticipating and satisfying customers

requirements profitably.
- a lot of research is put into finding out what people really need (this is market research).
- Planning the sales promotion of a product.
Identifying
- Finding out what people really want Anticipating
- Anticipating needs such as improvements on a product. Satisfying
- It involves design, testing, manufacturing, naming the product,

packaging. & pricing
Market Research
There are many marketing research techniques but most of them are special ways of obtaining particular
information (data which is gathered).
3 types of inquiry :
• to discover opinions, attitudes and awareness

• to discover preference
• to discover motives
Create rapport with customers
• Introduce yourself
• Ask relevant questions
Sales Promotion
• Sales promotion is a short-term incentives to encourage purchase or sales of a product or

service. Sales promotion includes a wide variety of promotion tools / ideas – eg: giving
samples, gifts with purchase, discounts, etc.
• Generate Interest of your product - eg: create brochure, poster, social media, Whats App
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SAMPLE : MARKET SURVEY QUESTIONNAIRE
Name : _____________________________ Please mark (X) on the space
given.
1. What do you think of the pricing of products made by our company?
TYPES CHEAP EXPENSIVE FAIR/ REASONABLE
1. Hedgehog
2. Hedgehog On The Rock
3. Hedgehog On The Flower
4. Strawberry Pencil Holder
2. Please mark the uniqueness of category of our products on the table below:
TYPES NORMAL UNIQUE VERY UNIQUE
1. Hedgehog
3. Base on your opinion, what is the best method to market our products?
METHOD DIRECT SALES RETAIL WHOLESALE

Method Choice
4. Given the list below, determine your level of interest towards our products?
TYPES EXCEPTIONAL LIKEABLE VERY LIKEABLE
1. Hedgehog
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Signature : ______________________ ID No: _________________
Thank you for your cooperation.
SALES DIRECTOR
Notes on Selling, Marketing & Sample Forms

Here is a little note to help you understand the difference between ‘marketing’ and ‘selling’.
Selling
- the aim is to get sales – convert your products into cash. Marketing
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- marketing is a process responsible for identifying, anticipating and satisfying customers
requirements profitably.
- a lot of research is put into finding out what people really need (this is market research).
- Planning the sales promotion of a product.
Identifying
- Finding out what people really want Anticipating
- Anticipating needs such as improvements on a product. Satisfying
- It involves design, testing, manufacturing, naming the product,

packaging. & pricing
Market Research
There are many marketing research techniques but most of them are special ways of obtaining particular
information (data which is gathered).
3 types of inquiry :
• to discover opinions, attitudes and awareness

• to discover preference
• to discover motives
Create rapport with customers
• Introduce yourself
• Ask relevant questions
Sales Promotion
• Sales promotion is a short-term incentives to encourage purchase or sales of a product or

service. Sales promotion includes a wide variety of promotion tools / ideas – eg: giving
samples, gifts with purchase, discounts, etc.
• Generate Interest of your product - eg: create brochure, poster, social media, Whats App
A Young Enterprise Company :
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INDIVIDUAL SALES RECORD
Entries to be made weekly even if no product has been taken for sale, or no cash return has been made.
Use separate sheets for each product.
Product Selling Price per unit
Commision per Unit
Salesperson's
Name Address
No. of Items Total

No. of Items To Money
Items Signature Items in
Taken returned to Date Commision
Date Sold of Sales Hand ( e)
Taken To Production (b) - Received Due (RM)
Manager - ( c)
Today Date (d) (RM)
(a) (b) ( c) (d) ( e)
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Use a separate sheet for each Salesperson and each product.
SALES RECORD AND STOCK SHEET
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…………………………………………………………….
COMMISSION PAYMENT RECORD
To be prepared monthly by the Sales Manager.
For Period of To
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Cash Sales Comm. Signature of Salesperson
Totals for Period Sale

sperson
Commission Rate
The Sales Manager should fill in the dates covered, each member’s sales for the period, and the
commision due. The columns should be totalled, and the record given to the Accountant, who disburses
the amount due and obtains required signatures.
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HUMAN RESOURCES DIRECTOR
Sample Letters and Forms for you to use

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Sample : Letter of Employment
Purpose :
An employment letter is a formal contract between the employee and the company. It tells the
employee, when he starts work, what does he do, how much he earns, who is his superior and all
the terms and conditions of his employment with the company. It also tells how and under what
circumstances can he terminate the contract.
Every employee should receive a letter of employment. This is signed either by the HR Director or the
Managing Director.
Example, the Managing Director may sign the letter for the appointment of all the Directors. The
HR Director will sign the letter for all the Asst. Directors, Managers, sales personnel and
production personnel.
Points to remember when you write the letter of appointment.
1) Put the name of your YE company and address on the top of the page. Put in a date.
2) State name of the employee and his full address.

3) State the job offered and duties.
4) State date of employment.

5) State the salary offered.
6) State to whom the employee should report to.

7) Attach the conditions of employment.
Letter may be signed by either the HR Director or the Managing Director. Prepare two
8) copies of the letter. The original given to the employee. If he agrees to the conditions, he
must acknowledge by
signing and returning to you
the duplicate only.
9) Put the full name and the title of the person who is signing the letter.
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HR Director, Mohd Kassin of Dynamic Enterprise appoints Kelvin Topo as the Assistant Finance
Director.
Dynamic Enterprise
SMK La-Salle, PJ
Date :
Mr. Kelvin Topo Address:

Dear Mr.Topo,
We are pleased to offer you the appointment of Assistant Finance Director with the company with
effect from January 14, 2005. You will be paid a salary of RM….. per month. A bonus is payable at
the end of each year subject to your performance and the profitability of the company.
You will report to the Finance Director. Your duties include:
1. Keeping financial records up to date.
2. Keeping payroll records.

Preparing the salaries and wages for all
3 . employees.
Maintaining the cash book, ledger and
4 . journal.
Your other terms of employment shall be in accordance with the conditions of employment which is
attached.
Either party may terminate this contract by giving one month’s notice or compensation in lieu
thereof. However, if you are found guilty of any act of misconduct, your services will be terminated
immediately without compensation.
We take this opportunity to welcome you on board.
Please indicate your acceptance of the above by signing and returning the duplicate copy attached.
Yours faithfully, I accept all the terms and conditions
employment of
__________________ ___________________________
Robin Teo Applicant’s signature & Date
Human Resource Director

Encl. – conditions of Employment
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ADVISORS RECORDS
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ATTENDANCE RECORD
Number of Achievers in Company at Incorporation :
NAME MONTH
DATE
ADVISORS
ACHIEVERS
/ = Present A = Absent E = Excused
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Registration Number ..................................
ACCIDENT REPORT FORM
Date of Incident / /
Location
Nature of Accident
Achievers Involved
Advisers Involved
Action Taken
School official’s comments :
Adviser’s Comments :
................................................
School official’s signature
Date ........................................................ .................................................
Adviser’s
Signature
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In the event of any accident, a copy of this form, duly completed must be sent immediately to your
School Official, Young Enterprise Adviser and Area Board Chairman.
COMPANY SECRETARY
Sample of Notices, Agenda, Minutes, Proxy

Form

• Sample of the M&A (to register your

company with the YE Secretariat)
ARTICLES OF ASSOCIATION OF
………………………………………………………………………………………………………..
a Young Enterprise Company
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PRELIMINARY
1. The regulations laid down by the National Board of Young Enterprise in the policy and other
relevant Manuals shall apply to the Company.
2. Name of Sponsor Company: ……………………………………………………………………………………….
Name of Chief Adviser: ………………………………………………..……………………………………………..
Address: ……………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..……………………….
Telephone no.: ………………………………….. Fax: ……………………………………………………….
3. The Corporate Advisers are:
(Name) (Telephone)
Management: ………………………………………………………………………………………………………….
Finance : ……………………………………………………………………………………………………………….
Operation: ……………………………………………………………………………………………………………..
Sales & Marketing: …………………………………………………………………………………………………..
Human Resources: …………………………………………………………………………………………………..
4. The Young Enterprise Company’s product: …………………………………………………………………….
5. The regular meeting day of the Young Enterprise Company is: …………………………………………….
(at ……………………………………p.m)
6. The Young Enterprise company will operate at ………………………………………………………………...
7. The Teacher Advisers are: …………………………………………………………………………………………
School Address: ……………………………………………………………………………………………………...
Telephone no.: ………………………………………………………………………………………………………..
MEMBERS
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8. Membership in this company shall be restricted to Achievers and other “shareholders”. Active
Form 4 participation in the running of the Company shall be restricted to Achievers, who are
students ages 16.
9. Any Achiever who is absent from three successive meetings of the Company shall
automatically forfeit his/ her membership, but may be reinstated by a majority vote of the
Board of Directors. An Achiever may also be dismissed by two-thirds vote of the Board of
Directors, upon recommendation of an offer.
10. This company is owned by its “shareholders” who, other than the Achievers, shall vote by
proxy at all general meeting of the Company. Each “shareholder” is entitled to one vote for
each “share” held.
11. Each Achiever must own at least one “share” in the company.
12. No member ( or “shareholder”) may possess more than five “shares”.
GENERAL MEETINGS
13. General meetings shall be called by resolution of the Board of Directors. Written notice of time,
place and agenda for any such meeting shall be properly given by being posted on the Company
Notice Board no less than three days before the meeting.
14. A quorum at any General meeting shall consist of one half of the Achievers in the company. A
majority shall decide any question that may come before the meeting.
15. The company shall hold at least two General meeting. One will be at the beginning of its year, at
which the Company is formed. “Shareholders” will vote at this meeting by proxy, which has
automatically been given on the “Share” Order Form. The other obligatory meeting, which will
be called the Annual General meeting, will be at the end of its year at which the results of the
Company’s operations and “dividends” will be announced.
16. In the event of an equality of votes, the managing Director will have a casting vote.
BOARD OF DIRECTORS
17. The control of this Company’s business and affairs shall be vested in a Board of Directors,
consisting of the Achievers of the company as in Article 8. Any Achievers who relinquishes his
membership ceases to be a member of the Board.
18. Board meetings shall be held weekly. Special board meetings may be called by Managing
Director, or on petition of three or more directors. All meetings must take place during regular
scheduled hours at the Young Enterprise Meeting Room. Proper minutes of all meetings will be
recorded.
19. A quorum at any meeting of the Directors shall consist of one half of the Board.
20. The duties of the Board of Directors shall include, but not be limited to, election and removal of
the Company officers, deciding on policy to safeguard the “shareholders”, investment and to
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further the growth of the Company. They will establish “dividend” payments and decide the
disbursement of surplus profits.
OFFICERS
21. An elected officer may be removed from office at any regular Board meeting by two-thirds vote.
REMUNERATION
22. The Board of Directors shall determine salaries, wages, commissions or other compensation to be
paid to the Achievers of the Company.
LIQUIDATION
23. This company is organized to operate for one year and will not perpetuate itself.
24. This company will automatically be liquidated on the recommendation of the Board of Directors
at the Annual General Meeting.
AMMENDMENTS
25. The articles may be amended by two-thirds vote of the Board of Directors at any Annual General
Meeting subject to the regulations laid down in the Policy and other relevant Manuals.
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YOUNG ENTERPRISE PROGRAM
Memorandum of Association
1. The name of the company is …………Grow Tech……………………………………………………
2. The registered office of the company will be situated in Malaysia.
3. The objectives for which the company is established are:
a. To gain instruction in the organization, methods and practice of commerce and

industry and in all subjects related thereto.
b. To carry on business, manufacture and sell such articles as are necessary with the
above aims.
c. To carry on any other trade or business which can, in opinion of the Board of
Directors, be conveniently or advantageously carried on in with or ancillary to all or
any of the above business.
d. To rent any buildings or parts of buildings required for the above purpose subject to
approval by the National Secretariat of the Young Enterprise.
e. To raise, collect and receive contributions, subscriptions and donations and loans to
provide the necessary capital required by business, in accordance with rules laid
down by the National Secretariat of the Young Enterprise.
f. To pay all expenses of and incidental to registration and establishment of the

company.
g. To do all such other things as are incidental or conducive to the attainment of the
above objectives or any of them.
4. The liability of the members is limited.
5. The shareholders have such rights, privileges and advantages as to voting or otherwise, as the
Articles of Association may from time to time prescribe.
We, the several persons whose names, address and description as subscribed are desirous of being
formed into a company in pursuance of this Memorandum of Association.
School :……SMK…KEPALA BATAS……………………………………………………………………………

Please write/ type your names clearly.
NAME TEL NO. EMAIL
1.
2.
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3.
4.
5.
6.
7.
8.
8.
1
0.
1
1.
1
2.
1
3.
1
4.
1
5.
1
6.
1
7.
1
8.
1
9.
2
0
WITNESS to the above (Young Enterprise Advisor) :

Dated : ……………………………………
Name : …………………………………………… Signature : ……………..……………
Approved : …………………………………………………………
Young Enterprise Secretariat
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MEMORANDUM
AND
ARTICLES OF ASSOCIATION
OF
…………………………………………………………………………………………………………………………
Registered with the Young Enterprise Secretariat the on ___________________________
THIS COPY TO BE FORWARDED TO THE YOUNG ENTERPRISE SECRETARIAT IN

YOU ARE FOR THE REGISTRATION OF COMPANY
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YOUNG ENTERPRISE COMPANY REGISTRATION FORM
Company Registration Number ……………………………………………………………………………

(to be completed by the Young Enterprise Secretariat)
Company Name: ……………………………………………………………………………………………..
Company Products: …………………………………………………………………………….……………
…………………………………………………………………………………………………………………
Regular meeting day of the Company: ………………………….. Time: ………………………………
Authorized Capital of Company: RM ……………………………
Name of Sponsor Company: …………………………………………………………………………….……
Address: ………………………………………………………………………………………………………..
………………………………………………………………... Tel. No.: …………………………………….
Name of Chief Advisor: ……………………………………………………………………………………….
Direct Tel. Line: ……….………………… Home Tel. No.: ………………………………………………..…
The Company Advisors are (full name and direct tel. nos.):
1) Management: …………………………..……………… Tel. no: ……………………………………..
2) Finance: ……………………………………………….. Tel. no: …………………………..…………
3) Production: …………………………………………….. Tel. no: ……………………………………..
4) Sales & Marketing: ……………………………………. Tel. no: ………………………………………
5) Others: ………………………………………………….. Tel. no: ………………………………………
………………………………………………….. Tel. no: …………………………………..….
………………………………………………….. Tel. no: ………………………………………
Name and Address of School: …………………………………………………………………………………
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………………………………………………………………. Tel. no: …………………………………………
Headmaster’s name: …………………………………………………………………………………………….
Teacher Advisers and Home Tel. Nos. :………………………………………………………………………
………………………………………………………………………………………………………………………
Names of The Board of Directors, and their assistants of the Young
Enterprise Company
School: …………………………………………………………………………………………………………………
DIRECTORS AND ASSISTANTS
Managing Director:…………………………….………….………… Home Tel. No.:…………………………
Assistant:…………………………………………………………… Home Tel. No.:

…………………………
Finance Director:………………………………………………….… Home Tel. No.:
…………………………
Assistant:………………………………………………………….… Home Tel. No.:
…………………………
Operations Director:………………………………………………… Home Tel. No.:
…………………………
…………………………
Marketing Director:………………………………………………... Home Tel. No.:
…………………………
…………………………
Sales Director:………………………………………………….….... Home Tel. No.:
………………………….
…………………………
Human Resource Director:……………………………….…..….... Home Tel. No.:
………………………….
Assistant:……………………………………………………………. Home Tel. No.:
………………………….
Others: …………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………..
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…………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………….
MEETING NOTICE
Notice is hereby given that a MEETING of the Board/ Members/ Executives of this company will be
held at
Google meet
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
on ……………………………………Friday, 9th July……………………………………………………………
(Day/Date) at ………3:00 pm – 4:00 pm………………. a.m/p.m for the following purposes.
AGENDA
1. Divide team work
2. Help for operator department
3. Launch sale
4. Merdeka sale
5. 8.8 sale
6. Special Hour
7. Ideas to promote
8. Ideas of how to market
9. How to advertise
10. How to promote
11. Details of the JA Mall
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By order of the Board of Directors
Signed ……………………………………….
Secretary
Date ………………………………….……
Sample : Meeting Agenda
This agenda should be handed put at least two days before the meeting.
CREDAQ ENTERPRISE c/o SMK Sri Permata
Kuala Lumpur
MEETING OF THE BOARD OF DIRECTORS NO. 6
FORM II ARTS ROOMS
WEDNESDAY 06 APRIL, 2005 AT 1.45PM
AGENDA
1. Apologies
2. Confirmation of minutes of previous meeting (meeting no.5)
3. Matters Arising
4. Reports from Directors:
- Finance Director
- Operations Director
- Human Resources Director
- Marketing Director
- Sales Director
- Company Secretary
5. Special product for Teachers Day

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6. Presentation to the Parents Teachers Association on 27 April
7. Visit to sponsor company on 30 April
8. Other Matters
9. Date of the Next Meeting
Sample : Meeting Minutes of a Board Meeting

(The minutes should be recorded, either hand written or typed. They should be glued into a minute book or filed in a proper
file and kept properly.)
BAGUS ENTERPRISE c/o

SMK Maju Jaya, Kuala Lumpur
Minutes of the Board of Directors Meeting no.6

Held in the Form Two Arts Room on Wed. April 06, 2005 at 1.30pm
Present : Arsha Ali (chair), CC Liu (secretary), Peter Lim, Mano, Ibrahim Halim
1. Apologies : Harun Idris, Fatimah Zaon (sick)

Harun had informed the HR Director that he had to practice for the hockey finals.
2. The minutes of the previous meeting (no.5 held on Mar.26) were read. Mano pointed that
there was a minor error in the projected sales figures and this was corrected. The minutes
were confirmed and adopted.
3. Reports from Directors: Finance Director:

No report as Fatimah was sick.
Operations Director:
Ibrahim reported that his team had worked over the weekend to complete the order for 87
bags received from SM Bukit Bintang. He reported that only 4 of 7 additional artists hired
reported for work.
HR Director:
Peter reported that he is doing his best to find the artists required. He has also put a poster in
the canteen. He reported that he has managed to hire 4 sales persons to handle the sales in
the afternoon sessions on Mondays and Fridays. The attendance record of all achievers in
March is 82%.
Marketing Director:
Harun’s report was read. The demand of the Talgo Bags continues to increase. The last
campaign in SM Jaring broke all records with a total sale of 130 pieces.
Sales Director:
Mano reported that 2 customers returned 5 pieces of Talgo Bags because the handle broke.
The R&D Manager is investigating the complaints. Due to low stock, customers can get their
bags replaced only in two weeks.
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Company Secretary:
CC Liu reported that she has written to Mr Ajis , Managing Director of the sponsor Company,
confirming the visit on Apr 30th at 3pm.
4. Reports Special Product for the Teachers Day: Three ideas were reviewed and it was decided
that we would make the personalized pens. A prototype to be presented at the next meeting.
5. Mrs Gan has informed that the Parents Teachers Association would like us to make a
presentation. More details at the next meeting.
6. There were no other matters.
7. Date of the next meeting: Wed. March 06 at 1.45pm
Meeting adjourned at 2.40pm
Sample : Proxy Form
PROXY FORM
I __Indah Aisyah____ of __Assistant Secretary__ being a member of _____Grow Tech___________,

hereby appoint _____________________ of
____________________ or failing him, The Chairman of the meeting as my proxy, to vote for me and
on my behalf, at the First Annual General Meeting of the Company, to be held at Dewan Sekolah
Menengah Sultan Salahuddin Abdul Aziz Shah, Jalan Bunga Mawar 2/5, 40000 Shah Alam on 11 th
November 20XX at 3.00pm and at any adjournment thereof. My proxy is to vote as indicated below :-
No Resolution For Against

.
1. To receive and adopt the Directors’ Report
and Audited Accounts for the year ended 30 th
September 20XX.
2. To approve the payment of final dividend of
RM 5.00 per share.
3. To approve the liquidation of Our Earthlink
Corporation.
4. To transact any other business for which due
notice have been given.
Please indicate with “X” in the space provided how you wish your votes to be cast. In the absence of
specific directions, your proxy will vote or abstain from voting at his discretion.
Dated this __________ day of __________20XX.
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……………………….
Signature of Member
Notes:
(a) A member of the Company entitled to attend and vote is appoint a proxy to attend and vote in his
stead. A proxy need not be a member of the Company, but if not a member, must be a
Director of the Company, an approved Auditor or a person approved by the Registrar of
Companies, or an attorney under a Power of Attorney.
…………………………………………………………………………………………………………………………………………
RECORD OF SHARE BOOKS
ISSUES
40
Serial Numbers
Name of Achiever
From To
41
FINANCE DIRECTOR
Forms to manage the financial recording or

your company

42
Sample: Cash Book
CREDIT BALANCE
DATE SOURCE PARTICULAR DEBIT (RM) (RM) (RM)
24/1/2019 JANUARY'S SALARY CASH 34.20 -34.20
TOTAL : 0.00 34.20 -34.20
YOUNG ENTERPRISE COMPANY
CASH BOOK AS AT FEBRUARY 2019
CREDIT BALANCE
1/2/2019 BALANCE BROUGHT FORWARD CASH 34.20 -34.20
11/2/2019 FEBRUARY'S SALARY CASH 59.40 -93.60
12/2/2019 SHARES CAPITAL CASH 1120.00 1026.40
12/2/2019 SALES PREORDERS CASH 973.00 1999.40
DAY 1 CASH 1512.00 3511.40
DAY 2 CASH 175.50 3686.90
TOTAL : 3780.50 93.60 3686.90
YOUNG ENTERPRISE COMPANY
CASH BOOK AS AT MARCH 2019
CREDIT BALANCE
1/3/2019 BALANCE BROUGHT FORWARD CASH 3686.90 3686.90
20-3-2019 MARCH'S SALARY CASH 21.10 3665.80
20-3-2019 TESCO EXTRA MUTIARA FIRST PRIDE CHICKEN x10 PV001 112.50 3553.30
20-3-2019 99 SPEED MART SUNQUICK BLACKCURRANT x2 PV002 22.40 3530.90
20-3-2019 99 SPEED MART SPRITE 1.25L x3 PV006 7.80 3523.10
20-3-2019 99 SPEED MART SUNQUICK BLACKCURRANT x1 PV008 11.20 3455.70
20-3-2019 SALES DAY 1 CASH 262.00 3717.70
43
DAY 2 CASH 392.00 4109.70
TOTAL : 4340.90 231.20 4109.70
44
Sample: Product Costing
PRODUCT COSTING : BOTTLED MINERAL WATER
RM RM
SALES: (Day 1) RM 1 x 84 = RM84 84.00
84.00
EXPENSES: RAW
MATERIALS
PV017 21.90
-21.90
SURPLUS INCOME: 62.10
PROFIT MARGIN: (62.10/84.00) 73.93%
PRODUCT COSTING : MILO ICE
SALES: (Day 1) RM 2.50 x 192 = RM 480.00

480
480.00
EXPENSES: RAW
MATERIALS
PV016 304.00
-304.00
PROFIT MARGIN: (176.00/480.00) 36.67%
PRODUCT COSTING : GRAPE LIME RICKEY
SALES: (Day 1) RM 3 x 170 = RM 510 510.00
510.00
45
EXPENSES: RAW
MATERIALS
PV019 12.20
PV020 73.40
-85.60
PROFIT MARGIN: (424.40/510.00) 83.22%
Sample: Ledger
46
Sample : Balance Sheet
47
Audited Balance Sheet As At
31st August 2008
RM
Bank Balances 638.50
Cash in hand 971.40
______
Total Assets 1609.90
=====
Working Capital
Financed by:
Share capital 400.00
Capital Raising Activities 400.00
Profit and Loss Account 809.90
______
1609.90
========
Sample : Profit And Loss Account
Profit and Loss Account For Period Ending
31st August 2008
R RM
M
Sales
Less: 1230.
50
Cost of Materials purchased 310.
50
Add:
Miscellaneous income 10.60
_____
_
Gross Profit 909.
40
Less:
Indirect Expenses
48
Salaries 16.40
Office Supply 0.60
Other Expenditure 82.50
Total Expenses 99.5

0
809.
Net Profit 90
49
Sample : Liquidation Report
V.I.V.A Enterprise
(A Young Enterprise Company)
Address : Sekolah Menengah Sri Aman, Petaling Jaya

Date : 3rd September 2008
To the Shareholders of the Company
LIQUIDATION REPORT
Following the standard practice of Y.E. companies, the above company hereby announces its formal
liquidations as at the close of business on 31 st August 2005.
As shown in our final shareholder’s report, our assets were converted into cash from the
following resources, and realize the sums shown:
RM
Cash in hand and at bank
Total
In the course of liquidation we paid expenses and contributions and made distributions as follow:
RM
Final expenses:
A.G.M 134.90
Y.E taxation
Corporation tax 25.00
Y.E contributions:
To the school (SMK Sri Aman) 50.00
Balance distributed to
109 Shareholders
holding a total of
200 RM 2 shares
Dividend out of profits
RM 3 per share 600.00
Return of Capital at
RM 2 per share 400.00
Total as above 1209.00
50
___________ Managing
_________ Accountant Director
(signature) (signature)
Approved __________
_________ Date (Advisor)
Notes Notes
51

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YOUNG ENTERPRISE PROGRAM

Guide Notes for Managing Director

To : The Managing Director

Here is something to help you understand the concept of team work.

What does Teamwork mean?

Team work means working together towards a goal.

Some important points for successful teamwork:

Two Heads Are Better

Here is something to help you handle your team members better.

A Short Course in HUMAN RELATIONS

Six Most Important Words:

The Five Most Important Words:

The Four Most Important Words:

The Three Most Important Words:

The Two Most Important Words:

The One Most Important Words:

The Least Most Important Word:

Sample Forms and Flowchart Diagram

• make copies for your use

on hand per unit RM

on hand per unit RM

Description Quantity Cost Total

on hand per unit RM

Maintain a different inventory sheet for each product line

Registration Number ..................................

School official’s comments :

School official’s signature

Date ........................................................ .................................................

A Young Enterprise Company

DAT PRODUCED ISSUED RECEIVED / SALES SCRAP STOCK

Name of company : Quasy Motto

1 Torn pages 2 Note book to be reworked by

2 Undersized 4 Cannot be reworked as

TOTAL NUMBER OF PRODUCT MADE (A) : 100 units

PERCENTAGE REJECT (B/A x 100%) : 6%

Notes and Sample of Market Survey

• make copies for your use

- marketing is a process responsible for identifying, anticipating and satisfying customers

- Finding out what people really want Anticipating

- Anticipating needs such as improvements on a product. Satisfying

- It involves design, testing, manufacturing, naming the product,

• to discover opinions, attitudes and awareness

Create rapport with customers

• Sales promotion is a short-term incentives to encourage purchase or sales of a product or

TYPES CHEAP EXPENSIVE FAIR/ REASONABLE

2. Hedgehog On The Rock

3. Hedgehog On The Flower

4. Strawberry Pencil Holder

TYPES NORMAL UNIQUE VERY UNIQUE

2. Hedgehog On The Rock

3. Hedgehog On The Flower

4. Strawberry Pencil Holder

METHOD DIRECT SALES RETAIL WHOLESALE

TYPES EXCEPTIONAL LIKEABLE VERY LIKEABLE

2. Hedgehog On The Rock

3. Hedgehog On The Flower

4. Strawberry Pencil Holder

Notes on Selling, Marketing & Sample Forms

• make copies for your use

- Finding out what people really want Anticipating

- Anticipating needs such as improvements on a product. Satisfying

- It involves design, testing, manufacturing, naming the product,

• to discover opinions, attitudes and awareness