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End User Guide FI SAP S4HANA Loc Extension Belarus EPAM en
End User Guide FI SAP S4HANA Loc Extension Belarus EPAM en
End User Guide FI SAP S4HANA Loc Extension Belarus EPAM en
SAP S/4 HANA Finance, localization extension for the Republic of Belarus by EPAM
Document is relevant to SAP S/4HANA Finance, localization extension 1.0 for the Republic of Belarus by
EPAM, SAP S/4HANA Finance, localization extension 2.0 for the Republic of Belarus by EPAM, SAP
S/4HANA Finance, localization extension 3.0 for the Republic of Belarus by EPAM
Released to customers: 01.02.2018
Language: English
SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Contents
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
1. General data
Revaluation of open items in foreign currency is made before balance statement creation.
The following accounts and line items have to be revaluated:
• foreign currency balance sheet accounts- main accounts which are operated in foreign
currency (balances of the main accounts in foreign currency are evaluated);
• evaluating foreign currency open items (vendors, customers, main accounts)
(line items are evaluated).
Use the transaction FAGL_FCV or do the steps from the table to start the Revaluation of
open items in foreign currency:
Menu SAP Easy Access: Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Valuate → Foreign Currency Valuation
Transaction FAGL_FCV
To realize the Revaluation of open items in foreign currency, enter the following data.
In the area, enter the company code, valuation key date (the last date of
previous period) and valuation area (unique name for a valuation area in financial accounting).
In the area, enter the document date, posting date, posting period, reversal
posting date, and reverse post. period. If you need to valuate the open items at the acquisition
price put a checkmark in the field.
In the area put checkmarks in the and
fields, enter the vendor’s and customer’s account numbers . After that, press
the «Execute» button .
Then looking through items in the test run, go back to the tab page and put a
radio button in the field. Then click .
Click the button with the number of revaluated documents with a green mark, there are all
evaluation documents. So all open items are revaluated. Use transaction FB03 to look through
evaluation documents.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
You can press the button or Settings – Summation levels – Define drilldown to look
through the documents.
Press the button to look through the future posting.
In case of production run (when the flag is set in the field) the transfer
debts documents are formed.
As formation of posting happens after the batch input session, so to complete the session
you need to choose necessary session and press the «Process session» button in
the transaction sm35.
Choose necessary settings in the opened window. Then you can look through the journal
with created documents.
Use transaction FB03 to look through the terminal session created document.
Base date and dependent on the terms of payment details - the number of days delay are
analyzed for terms of debt determination.
Based on these fields payment date is calculated. Further, the payment date is compared
with the date of the transaction and due to configured sorted lists the division is carried out for 1
year or more.
Thus, the correct classification of debt to long-term depends on the correctness of filling
the base date and the terms of payment (dependent fields) in the documents.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
use transaction J3RKKRS or do the following steps from the table below for Automatic
offsetting accounts determination:
Menu SAP Easy Access: Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Document → Balance Audit Trail → All Accounts → Offsetting
Account Determination → Automatic
Transaction J3RKKRS
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
those that you have already
processed before.
Put a checkmark to process the
Determine Offsetting
selected accounting documents
Accounts
and saves the results.
Put a checkmark to include
Documents with Zero
accounting documents that have
Items
line items for zero amounts.
Maximum Number of Enter the maximum number of
Documents documents.
Press the «Execute» button (F8) to start the program in the visible mode. Pass in
menu: Program → Execute in background (F9) to start the program in the background.
It is possible to set up the start time of the program in the background mode: immediate,
data/time, after job, after event, at operation mode. Fill the appropriate fields for selected start
time.
Later you can change start time setting in sm37 transaction. It is recommended to do the
automatic interpretation in a time off in order to keep the system productive.
General data about the quantity of read, selected and not interpreted documents is listed
after execution of the task and outputting of the report. Also the information about quantity of the
documents which are selected by the user who is not authorized for them is given .
You can display accounting document (transaction FB03),
display Accounts determination or change Accounts determination
from the report. You need to highlight necessary documents and
choose the mode.
You can see how the program managed the document lines’ amounts on debit and credit
of the appropriate accounts in the mode.
Entering in the mode similar to transaction J3RKKRD - Manual
offsetting account determination.
Use transaction J3RKKRD or do the following steps from the table below for manual
offsetting accounts determination:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Menu SAP Easy Access: Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Document → Balance Audit Trail → All Accounts → Offsetting
Account Determination → Manual
Transaction J3RKKRD
Also you can pass to manual offsetting accounts determination from the J3RKKRS report,
to do this highlight specific document by pressing the button.
The document’s offsetting accounts determination screen is conditionally divided into two
parts: the debit and credit tables are in the upper part of the screen and the correspondence table
is in the lower part.
Not interpreted debit and credit document items are entered in the "Debit" and "Credit"
tables. Total debit and credit amounts including minus posting are displayed above these tables.
The correspondence table is in the lower part of the screen. Document’s interpretation is
a process where correspondence pairs from debit and credit tables are transferred to the
correspondence table. The correspondence pair is one debit and one credit line items.
Interpretation of the document will be finished when all pairs of correspondence are transferred.
There are amounts of debit and credit without the minus posting above this table.
Possible functions:
- - display existing interpretation;
- - display accounting document;
- -reset all pairs;
- - delete pairs, correct correspondence of certain pairs;
- - delete all pairs, delete all pairs correspondence for manual review of
correspondence;
- - split item. Division of the selected line item of the document into two subline items
is possible. For division selected line item is necessary. And then Share a Line Item button must
be pressed. When forming an additional line item the system requests the quantity of selected
line items in internal currency and document currency. If only the amount in internal currency
entered , there will be an amount recalculation in document currency. After inputting of the
amount, it is necessary to select function “Copy”. The amount of primary line item decreases on
the amount requested for separation. In case of line items splitting on subline items, transaction
figures don't change!
- - restore item, you need to highlight the subitem and press the button;
- - to move one item up or down inside the table;
- - invert item, item from debit table will carry forward to credit table or vice versa;
- - insert item, highlight the base debit or credit item, to which the recreated item will
belong, after that you need to enter GL account, amounts in document and company code
currency and press the copy button;
- - deleting item 000, all items with number "000" and additional number relevant to
the chosen item, are deleted. The line items, which initially existed in system can not be deleted
when entering the accounting document.
- create pair. In case of request for transfer of separate correspondence of the selected
debit and credit items correspondence pair "Debit item" - "Credit item" moves to the
correspondence table located in the bottom of the screen. If the system can't define, the item
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
which should be transferred completely, the system requests data about the item to transfer
completely.
- - transfer all pairs. In case of activation, all correspondence items according to the
algorithm transfer to the correspondence table. Certainly the forbidden correspondence table is
considered. Automatic document’s interpretation is carried out according to the correspondence
algorithm . Some documents can not pass automatic interpretation, such documents should be
interpreted manually.
- - to save the interpreted document. The system checks a difference in transaction
figures on accounts between saved and original documents. If the difference is defined, the
corrective line items are inserted to bring transaction figures into original status. Such items are
marked in system and can be processed in further. It is impossible to save not completely
interpreted document.
The user can build different reports and execute transactions with the General Ledger
accounts determination system :
- Viewing of balance and transaction figures on accounts
• balance and transaction figures on accounts
• balance and transaction figures on accounts with possibility of bundling
- Offsetting accounts determination
- Accounts determination report
• Accounts determination report
• Accounts determination report with a currency choice
- Viewing of not interpreted documents in a section of balance accounts and (or) users
- Memos report.
Transaction Name
J3RKGLK General ledger report
J3RKKRD Determination of offsetting accounts
J3RKKRL Offsetting accounts report
J3RKKRS Documents for interpretation
J3RKKVL Accounts determination report with a currency choice
J3RKNID Unprocessed accounting documents
J3RKOBS Accounts determination report
Balance and transaction figures on accounts with possibility
J3RKOBX of bundling
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
1. General information
Checking of payables allows to confirm and verify the amount of debt, which is calculated
on accounts, as well as to identify gaps and appropriately reflect them.
Use transaction /CBY/ASK for Vendor Reconciliation Statement.
Press the «Execute» button and you will see received Vendor Reconciliation
Statement.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Then choose periods that you need to print and press the «Choose detail» button . In
the screen you will see detailed information about the documents. Then press the
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
1. General information
Checking of receivables / payables allows to confirm and verify the amount of debt, which
is calculated on accounts, as well as to identify gaps and appropriately reflect them.
Use transaction /CBY/ASD for Customer Reconciliation Statement.
Customer
Enter the customer number
account
Company code Enter the company code
Reporting Periods Enter the reporting periods
Exclude If you select this indicator, the report
Reversed does not display the reversal and
Documents reversed documents.
If you select this indicator, the report
also processes all documents of the
Vendor vendor (Customer's Balance
Documents Notification) who is assigned to the
customer.
If you select this indicator, the report
Monthly displays the documents separately for
each month.
If you select this indicator, the report
Each Company
displays the documents separately for
Separately
each company.
CEO Name Enter the CEO full name
Chief Accountant
Enter the Chief Accountant full name
Name
Press the «Execute» button and you will see received Customer Reconciliation
Statement.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Then choose periods that you need to print and press the «Choose detail» button . In
the screen you will see detailed information about the documents. Then press the
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
This manual describes the features of balance sheet, profit and loss statement and
Statement of changes in stockholders' equity forming in accordance with the laws of the Republic
of Belarus in EXCEL format.
Check SAP GUI version information for Excel output forms correct filling.
The 64-bit version of Microsoft Office 2013 is supported as of patch level 7 of SAP GUI for
Windows 7.30.
Up to patch level 6 of SAP GUI for Windows 7.30, Desktop Office Integration only supports
Microsoft Office 32-bit editions. For more information, see SAP Note 722513.
To form balance statement, Financial Statement versions are set up by transaction OB58.
To form balance statements use transaction F.01 and enter:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
• -Chart of accounts;
• -Company code;
• -Financial statement version.
To form the EXCEL-form put a checkmark on “ALV grid control” and choose necessary
layout in the area.
Click the button and necessary financial statement with EXEL-form will be formed.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
1. General data
As configurations for Cash Flow Statement (Form 4) depend on chart of account and
business transactions, so settings on enterprise are made according to the used chart of accounts
and specific reflection of business transactions.
Check SAP GUI version information for Excel output forms correct filling.
The 64-bit version of Microsoft Office 2013 is supported as of patch level 7 of SAP GUI for
Windows 7.30.
Up to patch level 6 of SAP GUI for Windows 7.30, Desktop Office Integration only supports
Microsoft Office 32-bit editions. For more information, see SAP Note 722513.
Check additional Excel options (Trust Center → Trust center settings…):
2. Statement setting up
The report configurations structure correspond to the report form structure. Use «Financial
Statement Versions» transaction from the table below to customize:
Menu
Transaction J3RFF4V
Highlight the necessary financial statement version and click the button.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
As a result, you will see Cash flow statement. In accordance with the chart of accounts of
your country, there will be a cash flow for each account, which has been set up on implementation
project.
3. Statement forming
Use transaction /CBY/FF4 – Report of cash flows to form a Cash Flow Statement (Form
4).
Menu
Transaction /CBY/FF4
Enter the following data in the opened screen:
-Company code;
-Report's version;
-Financial year;
-Prev. year (for comparison);
-Reporting months.
In the area, enter the following data:
-Management body – enter the name of management body.
- Type of activities – enter the company's activity type.
- Form of incorporation – enter the company's property type.
Enter a list of the G/L accounts in the "Ledger account", to form the error application log
in .
It is recommended to form an error application log for a monthly reconciliation report. The
error application log is formed only if the list of accounts are set up in settings.
Click the «Execute» button to form the Cash Flow Statement (Form 4).
Highlight the line with the index and press the button or click this line 2 times on the
screen of the report to look through the list of the primary documents, which created one of the
index.
It is impossible to pass to the index which was calculated as beginning or final balance.
Errors can take place during the report forming.
Press the «Application log» button to look through the errors, where offsetting
account could not be determined in document.
Press the «See results of the control» button to look through the errors, where the
document contains the score of money, but in according with version settings does not participate
in creation of the report or where the document was considered two or more times during the
report creation,. These errors are the result of version settings. To eliminate errors correct the
version settings.
Press the button to print a report in Excel form on the screen, after that you can print it out
and save on your PC.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Menu SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Asset
→ Create → Asset
Transaction AS01
On the screen “Create asset: Initial screen” enter the following values:
Follow the above menu path or enter the transaction code in the Command field to access the
transaction:
Menu SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition
→ External Acquisition → With Vendor
Transaction F-90
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Make the following entry:
Press ENTER.
On the screen “Enter Vendor Invoice: Add Vendor item” enter:
Press ENTER.
On the screen “Enter Vendor Invoice: Add Asset item” enter:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Amount the amount with VAT (if the
payment is with VAT)
Press ENTER.
To display the document overview press the button. After this follow Document →
Simulate look through and check formed posting.
3. Capitalization of IA
To make the capitalization of intangible assets you need to transfer a portion of the amount
from one card FA to another finished card FA.
1. Follow the above menu path or enter the transaction code in the Command field to
access the transaction:
Menu SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Posting → Transfer →
Transfer within Company Code
Transaction ABUMN
2. On the initial screen enter the Asset from which you’l transfer the amount, document date,
asset value date and existing asset which will “get the amount”.
3. Click the button.
4. Press the Save button .
To look through the created document follow the above menu path or enter the transaction code
in the Command field to access the transaction:
Menu SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Posting → Edit Document
→ Display
Transaction AB03
To print out intangible assets forms enter the transaction code (/CBY/IA_ACQUISITION) in the
Command field to access the transaction:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Menu
Transaction /CBY/IA_ACQUISITION
USE:
Capitalization and Retirement Record of Intangible Assets is used as a document of
capitalization of intangible assets.
PROCEDURE:
On the screen “Printing intangible assets forms” enter:
• Company code
• Depreciation area
• Asset number
• Subnumber
• Date
• Doc. No and year
1. In the area, choose the form parameter.
2. In the area, choose a moment of forming: pre-printing or printing a
document from the result of the operation
3. In the area, enter Name of Chairma, Name of Member, Name of
CEO.
4. In the area, enter the output name and number of copies.
5. Press the button.
6. Fill the tabs and .
7. Press the button.
8. Click the or button.
USE:
The intangible asset inventory card is used to account the company intangible assets. The
order of reference of objects to intangible assets is defined by legislative regulations.
PROCEDURE:
1. In the area, enter Company code, Asset number,
Subnumber, Date.
2. In the area, choose the form parameter.
3. In the area, input Handover’s name.
4. In the area, enter the output name and number of copies.
5. Press the button.
6. Enter the output device name and click or the button.
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Localization extension for the Republic of Belarus by EPAM
End-user Guides
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
9. LOCBY_FI_FI-AA.OI.02 Output forms OC-1,OC-2,OC-4,OC-6
OC-1 form “Capitalization and retirement record of fixed assets” is used to execute and to
take into account income operations of fixed assets within the company or between companies.
PROCEDURE:
To print OC-1 form enter the transaction code (CBY/INCOME_FOS) in the Command field to
access the transaction:
!!! The form is only for one fixed asset object.
Menu
Transaction /CBY/INCOME_FOS
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
o reason for preparation of the report;
o order number;
o order date.
• In the area in choose corresponds or not corresponds technical
terms.
• In the area choose required or not required rework, and fill the field specify that
requires.
• After this enter:
o Conclusions of the Commission – line 1;
o Conclusions of the Commission – line 2;
o Technical documentation;
o Position;
o Reception.
• In the area, input:
o object passed: name;
o sender position;
o object passed: date.
• Click the button.
• Press the or button.
2. Program for print the leave forms for OC. Transaction /CBY/LEAVE_FOS
Form OC-1 Capitalization and retirement record of fixed assets (for sender)
To retire asset during delivery (sale, exchange) to another company enter the transaction
code (/CBY/LEAVE_FOS) in the Command field to access the transaction:
Menu
Transaction /CBY/LEAVE_FOS
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Quantity number of total purchase order quantity that
you wish to allocate to this account
assignment item.
Scrapping Record of Fixed Assets report is used to execute and to take into account the
deactivation of fixed assets, which are get out of order.
PROCEDURE:
To print the form OC-4 enter the transaction code (/CBY/LEAVE_FOS) in the Command
field to access the transaction:
Menu
Transaction /CBY/LEAVE_FOS
3. Print forms for fixed assets transfer operations accounting (OS-2 form)
OC-2 form “Fixed assets transfer operations accounting” is used to execute and to take
into account fixed assets transfer operations accounting within company from one unit (section,
department, section) to another.
PROCEDURE:
To print the form OC-2 enter the transaction code (/CBY/MOVE_FOS) in the Command
field to access the transaction:
Menu
Transaction /CBY/MOVE_FOS
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Localization extension for the Republic of Belarus by EPAM
End-user Guides
- Asset;
- Subnumber;
- FI document nr, doc. Year;
- Date;
- Quantity.
• In the area, choose the moment of forming: pre-printing or printing a
document from the result of the operation.
• In the area, enter the members of a commission: Chairman, Commissioner,
Chief accountant.
• In the area, enter the output name and number of copies.
• Press the button.
• On the next screen, make the following entry in the area:
- Preparation date;
- Reason for displacement;
- Order number;
- Order date;
- Handover object: position;
- Object received position;
- Handover Date;
- Received Date.
• Press the button.
• Click the or button. As a result, all data will be saved in a bill.
Fixed assets inventory card is used to take into account the inventory of fixed assets
objects and its movement within the company.
PROCEDURE:
To print OS-6 form enter the transaction code (/CBY/OS6) in the Command field to access
the transaction:
Menu
Transaction /CBY/OS6
• To print out the form click the button in the walking menu.
NOTE:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
For correctly filling table №5 “Changes to the original cost of the fixed assets”, check or
enter data into tables / CBY / OS_OPER - types of operations and / CBY / OS_OPER_SET - ''
Forms Settings - OS-6, OC-3 '
Use transaction Sm30//CBY/OS_OPER.
Menu
Transaction Sm30//CBY/OS_OPER
• Fill name of the table/View - /CBY/OS_OPER, click the button and fill
the table “ ”, save .
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
To maintain precious materials in asset master data you need to fill the
area in the tab with the help of
and buttons.
The choice of entry data is carried out from the guide of precious materials. All entries are
displayed in the forms OS-1,OS-4, OS-6.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
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10. LOCBY_FI_FI-AA.OI.03 Repairs and Improvements Records of Fixed
Assets
Menu SAP Easy Access: Accounting → Controlling → Internal Orders → Master Data → Special Functions →
Order → Create
Transaction KO01
Order releasing and creation of the asset under construction master data
USE:
Because of order release, it is possible to write off actual costs of the internal order for
improvement and to create asset master data of asset under construction.
PROCEDURE:
Follow the above menu path or enter the transaction code in the Command field to
access the transaction:
Menu SAP Easy Access: Accounting → Controlling → Internal Orders → Master Data → Special
Functions → Order → Change
Transaction KO02
• Save (CTRL+S).
• To look through internal order follow Extras → Asset under construction.
2. Invoice
1)To create an invoice with internal order account assignment follow the above menu path or
enter the transaction code in the Command field to access the transaction:
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USE:
During the order settlement by period, order actual costs recount to assets under
construction.
PROCEDURE:
1) Follow the above menu path or enter the transaction code in the Command field to access
the transaction:
Menu SAP Easy Access: Accounting → Controlling → Internal Orders → Period-End Closing → I
Single Functions → Settlement → Individual Processing
Transaction KO88
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Localization extension for the Republic of Belarus by EPAM
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4) To look through the settlement rule use transaction KO03.
4. Full settlement
USE:
When works on improvement are completed, the full settlement should be formed. As a
result, balance value of asset master record will be counted and further planning of depreciation
can be made.
PROCEDURE:
1) Follow the above menu path or enter the transaction code in the Command field to access
the transaction:
Menu SAP Easy Access: Accounting → Controlling → Internal Orders → Period-End Closing → I Single
Functions → Settlement → Individual Processing
Transaction KO88
1) Enter the transaction code (/CBY/REPAIR_FOS) in the Command field to access the
transaction:
Menu
Transaction /CBY/REPAIR_FOS
2) Fill in:
-Company Code;
-Depreciation area;
-Asset;
-Order.
3) Click the Execute button (F8), choose the output device and press or
.
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11. LOCBY_FI_FI-AA.OI.04 Statement of the Fixed Asset turnover
USE:
Statement of Fixed Asset turnover contains all assets transactions changes.
PROCEDURE:
Enter the transaction code (/CBY/FIAA_MOVE.) in the Command field to access the
transaction:
Menu
Transaction /CBY/FIAA_MOVE
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12. LOCBY_FI_FI-AA.OI.05 Fixed Asset turnover balance sheet
Use /CBY/FIAA_TURNOVER_N to form and then print Fixed Asset turnover balance
sheet.
Menu
Transaction /CBY/FIAA_TURNOVER_N
There you need to fill main data: «Company Code», «Main Asset Number», and «Period».
If you need you can add more conditions.
Then press the «Execute» button (F8).
In the opened window, you will see value at the beginning and at the end of a period,
transaction figures on credit and debit, depreciation at the beginning and at the end of a period,
posted depreciation on debit and credit, changed data during the period.
You can use filter for data, press the «Set filter» button .
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13. LOCBY_FI_FI-AA.OI.06 Fixed assets inventory
During inventory, a status and an assessment of assets are documented by a way of:
-comparison with accounting data;
-detection of assets and the liabilities which partially lost the original assignment
(consumer properties) and outdate morally;
-detection of additional and not used assets and liabilities to account them and the
subsequent sale or retirement;
-checking out of liabilities in order to correct formation of the income and expenditures of
future periods, reserves of the forthcoming expenditures, and also reliability of the account
receivables and payables’ amounts, etc.;
-checking the formation and using of assets and target financing funds, etc.
1. Inventory data
Use transaction /CBY/INVAA to create inventory data list. Do a selection and post
processing of fixed or intangible assets. Before inventory, this data is collected to create inventory
report.
Menu
Transaction /CBY/INVAA
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Choose List → Print (Ctrl+P) to print out inventory data in menu, there enter output device
name, number of copies and number of pages and click . The Spool request will be created
without immediate output.
Choose System -> Own spool requests in menu below to look through the list of spool
requests and to print it out. There choose your spool number and click the «Print directly» button
.
Menu
Transaction / CBY/INVENTORY_PRINT
In the opened screen, enter the following data. In the area choose the
form: fixed asset or intangible asset. In the area enter the company code and
the cost center. In the area choose the output data variant.
In the area enter if necessary the order number, Accountant name, names
of responsible persons and the area commissions.
Then press the «Execute» button . Enter the output device and then press the
and button .
Menu
Transaction /CBY/INVAA_PRINT
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
1. Asset master data preparing
In the tab, in the field enter the revaluation type and click
Save button .
To carry out an annual revaluation of assets enter the transaction code in the Command
field to access the transaction:
Menu
Transaction /CBY/REVALUATION
Note: At the time of revaluation, carry out depreciation. Before calculation starts make:
1. recalculation of depreciation plan values (AFAR)
2. execute depreciation running for last month (AFAB)
3. Wiring of periodic posting (ASKBN).
In the tab, field “OKOF Code” should be filled.
Note: change the code, press button. Add line press the button. Save
To look through classes that don't participate in revaluation, follow: Settings → Classes
for exclusion.
To exclude fixed assets cards from revaluation on which it should be made you can load
the list of fixed assets, which aren't participating in revaluation, before calculation starts, follow:
Additional operations → Non-revaluated fixed assets loading. Enter the company code and the
file name.
Note: file format - «CSV», «Number» «Subnumber» of asset should be divided by
semicolon.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
On the next screen, enter:
• The company code and the fiscal year in the area.
• In the area:
- depreciation area,
- Depreciation area (reval. fund).
• The type of calculation in the area.
• Click Execute button (F8).
After ending of calculation, you can look through the results: press the button on
the initial screen.
• On the next screen in the area, enter display parameters:
- Asset number,
- ENAOF code (for FA),
- display FA.
Click Execute button (F8).
5. Posting
To begin posting process click the button.
Enter:
• the company code and the fiscal year in the area.
• the ledger group in the area.
• In the area, choose posting.
• Click Execute button (F8).
• Confirm your action in the appeared message.
6. Forms output
To print out FA Revaluation record on the initial screen follow Print→ Revaluation statement.
Enter:
• The company code and the fiscal year in the area.
• The commission chairman and the commission members In the area.
Enter:
• The company code and the fiscal year in the area.
• Order number, order date, commission chairman and the commission members in the
area.
• In the area, choose printing of fixed assets data.
• Click the button.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
• Press the or button.
Note: the forms printing is implemented by SMART forms. Direct printing is carried out by
processing of spool transaction (SP02).
38
SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
15. LOCBY_FI_FI-BL.OI.01 Cash journal operations
USE:
Cash journal is a tool for cash management in SAP ERP.
PROCEDURE:
1)Follow the above menu path of enter the transaction code in the Command field to access
the transaction:
Menu SAP Easy Access: Accounting → Financial Accounting → General Ledger → Posting → Cash Journal
Posting
SAP Easy Access: Accounting → Financial Accounting → Banks → Outgoings → Cash Journal
SAP Easy Access: Accounting → Financial Accounting → Banks → Incomings → Cash Journal
Transaction FBCJ
3)To change display period use buttons «Today», «This week», «Current period» or by enter the
beginning and ending date in corresponding fields.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
3) To enter more than one equal business transactions with the equal fields,
• After entering, document status will be ( ) Entry recorded, not saved - account posting
is not made and printing out the document is not possible.
4. Document posting.
• Choose Cash Journal in any currency and you’ll see documents in selected currency.
• You can look through them in «Cash receipts» or «Cash payments» tab.
• If the Document Status is , the document is not posted.
• Press to post it.
• The closing balance will change in the amount of receipts or payments. To look through
the posted document twice click it or use transaction fb03.
5. Document reversal.
• To delete saved document follow: Edit → Delete entry or click the button.
• Press the button to confirm deleting.
• But you need to reverse posted document. The document is not deleted, the reversal
document is created.
• To reverse business transaction highlight it, follow: Edit → Delete entry or click the Delete
button .
• Press the button and enter the reversal reason from the drop-down
menu.
• Two documents are created (our document and its reversal document).
• Document Status is , so the document is reserved.
• To look through, twice click them or use transaction fb03.
6. Document printing.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
• To print the Cash Journal report click Print Cash Journal button . Enter
Cash Voucher Register or Cash Journal.
• To delete the reversal document from report use for «Posted documents only» and
«Hide reversed docs». Click the Execute button (F8).
• Press the button and choose .
• Go back ,choose and .
• The examples of printed reports:
Cash payments.
Cash receipts.
Cash Voucher Register.
Cash Journal
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
16. LOCBY_FI_FI-BL.OI.02 Bank transactions
1. General data
Printing of payment methods’ output forms is carried out by the automatic payment
transaction.
The automatic payment transaction is developed for internal and international vendors’
and customers’ payment transactions and is used for both incoming, and outgoing payments.
Flexibility of the program allows users to configure special payment’s properties for each
country, such as payment methods, payment forms or specifications of data media.
Use transaction F110 or do the following steps from the table to create the automatic
payment transaction:
2. Parameter
Enter the run date and the identification in the first screen. Run date should correspond to
the program start date. The field Identificator is used to distinguish several runs with the same
run date.
Then enter the following data from the table on the tab page:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
You need to save parameters by clicking the button to move to the tab page.
The message will appear in the status area.
3. Shedule proposal
After parameters' input, you need to schedule a proposal by clicking the button
in the main screen . Then enter the start date and time, if you need to print payments put a
checkmark in the field. Then update by click. In the status
area the message will appear.
Click on the button to look through the selected by the system payments .
As a result, you will see invoices with set up parameters. Payments with green color can
be posted by system, payment with red color match entered parameters, but can't be posted
because of some reasons.
4. Payment run
It is possible to launch the payment run as soon as the list of payments is checked by
clicking the button. The status message will change to
. It means that the payment form is created and accounts are
changed in general and subledger.
Click the button to print the necessary forms of payment methods. Enter the
start date, time and the job name, then press the button. Pass in menu System -> Own spool
requests to look through the document before printing. There you can choose necessary payment
method form by clicking on it twice.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
17. LOCBY_FI_FI-TAX.OI.01 VAT Return
Use the transaction S_ALR_87012357 or do the following steps from the table below to
form VAT return:
Enter the necessary information in the blank line in the entry screen, «Advance return for
tax on sales/purchases». Necessary information you can find in the table below.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Press the "Execute" button (F8) to form VAT return.
Press the button to exit transaction.
Menu
Transaction /CBY/TAXVAT
Enter the necessary information in the entry screen «Advance return for Tax on
Sales/Purchases».
In the area enter the following information:
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
18. LOCBY_FI_FI-TAX.OI.02 Purchase ledger
Menu
Transaction /CBY/PURBOOK
Menu
Transaction /CBY/PURBOOK
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Press the «Execute» button (F8) to print out Purchase ledger, then choose the Output
Device and if you need put a checkmark to print immediately.
Then press the or button.
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SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
19. LOCBY_FI_FI-TAX.OI.03 Tax accounting and reporting
Menu
Transaction /CBY/INVESTBONUS
Asset data
• Reference Interest Rate is defined in the asset master data. Follow the above menu path
of enter the transaction code in the Command field to access the transactions:
Menu SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Asset
→ Create
SAP Easy Access: Accounting → Financial Accounting → Fixed Assets → Asset
→ Change
Transaction AS01; AS02
Choose an asset and in the tab, you can see the value of .
Calculation start
• Enter the transaction code (/CBY/INVESTBONUS.) in the Command field to access the
transaction:
Menu
Transaction /CBY/INVESTBONUS
48
SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
Field name User activity
Fiscal year Fiscal year when you post the acquisitions.
Period Period when you post the acquisitions.
Valuation area tax Number of Real depreciation area
deduct.
Valuation area inv. Number of Real depreciation area
deduct.
Depreciation bonus
Reference Interest Rate
Menu
Transaction /CBY/IV_RETIREMENT
49
SAP S/4HANA Finance
Localization extension for the Republic of Belarus by EPAM
End-user Guides
• Make the following entry:
Accounts set up
Post forming
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