BSBITU304

Produce spreadsheets with

Microsoft
Excel 2016

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Written by Kerryn Maguire
Microstar Publishing Pty Ltd
PO Box 490 Geelong Victoria
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Ph 03 5223 3813 Fax 03 5229 5885

ISBN 978-1-925527-16-2
www.microstarpublishing.com.au
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Copyright © 2016
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Contents
Introduction ........................................................................................................................... i

Student Data Files ................................................................................................ ii

Windows 8 ........................................................................................................... iii
Mapping ............................................................................................................. vii

Chapter 1 Introduction to Microsoft Excel ........................................................................ 1

Start Microsoft Excel in Windows 10 ................................................................... 3

Introducing the Excel Workplace ......................................................................... 4
The Quick Access Toolbar................................................................................... 6
The Ribbon .......................................................................................................... 6

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The Work Areas and Scroll Bars ......................................................................... 8
Moving Around the Excel Screen ........................................................................ 9
Creating a New Workbook ................................................................................. 10
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Entering Text and Data ...................................................................................... 11
Name a worksheet ............................................................................................. 12
Saving Files with Windows ............................................................................... 13
Closing Workbook File with Windows ............................................................... 16
Opening Workbook Files with Windows ........................................................... 18
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Working with Multiple Files ................................................................................ 21
Select Cells and Ranges of Cells ...................................................................... 22
Using an Input Range to Enter Data.................................................................. 23
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Spellchecker ...................................................................................................... 25
Proofreading ...................................................................................................... 27
Using AutoComplete to Enter Text .................................................................... 28
Editing Text and Data ........................................................................................ 29
The Undo Button................................................................................................ 29

Chapter 2 Formulas ........................................................................................................... 31

Use Formulas .................................................................................................... 32

Multiplication ...................................................................................................... 33
Division ............................................................................................................ 35
Addition ............................................................................................................ 36
Subtraction ......................................................................................................... 37
Use Fill Handle to Fill in Formula ....................................................................... 37
Using AutoSum .................................................................................................. 38
Error Messages ................................................................................................. 40
Spreadsheet Design .......................................................................................... 45

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Chapter 3 Formatting the Spreadsheet ............................................................................ 51

Default settings .................................................................................................. 52

Font Size ............................................................................................................ 52
Changing the Font Style of Data ....................................................................... 53
Column Width .................................................................................................... 54
Formatting Numbers .......................................................................................... 55
Wrap Text in a Cell ............................................................................................ 58
Alignment- Horizontal ....................................................................................... 59
Merging Cells ..................................................................................................... 60
Alignment- Vertical............................................................................................. 61
Insert Rows ........................................................................................................ 62
Borders ............................................................................................................ 63
Shade Cells: Fill Colour ..................................................................................... 65
Font Colour ........................................................................................................ 65

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Delete a Row or Column.................................................................................... 68
AutoFormat: Cell Styles ..................................................................................... 70
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Splitting the Screen and Freezing Panes .......................................................... 73

Chapter 4 Page Setup and Print ....................................................................................... 77

Previewing the Spreadsheet .............................................................................. 78

Page Break Preview .......................................................................................... 78
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Print Preview ...................................................................................................... 79
Page Setup ........................................................................................................ 81
Orientation ......................................................................................................... 81
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Paper Size ......................................................................................................... 82

Scaling to Fit ...................................................................................................... 82
Margins ............................................................................................................ 83
Printing Gridlines ............................................................................................... 84
Print Row and Column Headings ...................................................................... 84
Headers and Footers ......................................................................................... 86
Insert a Footer ................................................................................................... 88
Print Settings ..................................................................................................... 89
Printing part of a worksheet ............................................................................. 91
Print Whole Workbook ....................................................................................... 92
Display Formula Results .................................................................................... 95

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Chapter 5 Creating Charts ................................................................................................ 97

How Charts are Created .................................................................................... 98

Chart Types ....................................................................................................... 99
Creating a Chart .............................................................................................. 100
Switch Row and Column Data ......................................................................... 101
Chart Layout Tab ............................................................................................. 102
Chart Titles ...................................................................................................... 102
Chart Axis Titles ............................................................................................... 103
Chart Legend and Data Labels ........................................................................ 104
Chart Data Tables and Gridlines ..................................................................... 105
Moving, Resizing and Deleting a Chart ........................................................... 106
Printing a Chart ................................................................................................ 107
Create a 3-D Stacked Column Chart ............................................................... 108

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Creating a Pie Chart ........................................................................................ 109
Changing the Type of Chart............................................................................. 112
Bar Chart.......................................................................................................... 112
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Adding Data to a Chart .................................................................................... 116
Removing Data from a Chart ........................................................................... 117
Formatting Data Markers ................................................................................. 118
Using a Graphic for a Data Marker .................................................................. 120
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Chapter 6 More Formula and Functions ........................................................................ 125

BODMAS Rules ............................................................................................... 126

Enter Formula .................................................................................................. 128
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Enter Formula with Percentage ....................................................................... 130

Relative and Absolute Cell References ........................................................... 132
Functions ......................................................................................................... 140
The Average Function ..................................................................................... 141
Use a Combination of Operator and Function ................................................. 143
Using Several Ranges in a Function ............................................................... 144
Using a Function in a Formula ......................................................................... 146

Chapter 7 Fill, Copy and Move ........................................................................................ 147

Using Fill to Copy and Enter Data ................................................................... 148

Fill Formatting .................................................................................................. 150
Fill a Formula ................................................................................................... 151
Copying Text and Data .................................................................................... 152
Copy Formula with Absolute Cell References ................................................. 154
Copy Formula with Relative Cell References .................................................. 157

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 Copying to Several Locations at Once ............................................................ 158
Moving Text and Data and Formula ................................................................ 160
Copying from Sheet to Sheet .......................................................................... 161
Using Drag and Drop to Move and Copy......................................................... 163
Sorting .......................................................................................................... 166

Chapter 8 Import and Export Data .................................................................................. 169

Working with multiple worksheets ................................................................... 170

Consolidating multiple worksheets .................................................................. 176
Linking worksheets and workbooks ................................................................. 181
Importing worksheets from other workbook files ............................................. 185
Copying from a Word Table ............................................................................. 187
Creating a Link between Word and Excel ....................................................... 188

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How to Determine if Data is Linked ................................................................. 189
Importing Delimited Text .................................................................................. 190
Remove Links to Text ...................................................................................... 193
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Check and Modify Imported Data .................................................................... 193
Find and Replace............................................................................................. 194
Widen Columns to Accommodate Text ........................................................... 195
Delete Excess Headings.................................................................................. 196
The Format Painter .......................................................................................... 196
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Chapter 9 Shortcuts and Macros .................................................................................... 197

Autocorrect ...................................................................................................... 198

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Removing Autocorrect Entries ......................................................................... 203

Record a Macro ............................................................................................... 204
Run a Macro .................................................................................................... 205
Assign a Macro to a Quick Access Toolbar ..................................................... 206
Saving the Macro in Excel 2013 ...................................................................... 208
Opening a Workbook and Enable Macros ....................................................... 209
Tips for Recording Macros............................................................................... 210
Resetting the Quick Access Toolbar ............................................................... 210
Deleting a Macro.............................................................................................. 211
Shortcut Keys .................................................................................................. 213

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 Chapter

Introduction to Microsoft Excel 1

Microsoft Excel is a spreadsheet program. A spreadsheet is a tool that
enables you to work efficiently with numbers and lists of information. The
spreadsheet is divided into columns and rows, allowing information to be
organised in a systematic manner.

A spreadsheet can be formatted to perform calculations. Microsoft Excel is

also capable of sorting and finding information. Charts can be easily produced
to graphically display spreadsheet information in a format that is simple to
interpret.

While all of these tasks can be performed manually, it is more efficient to use
a computerised spreadsheet because it automatically recalculates each time
new data is entered.

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What are Spreadsheets used for?

A spreadsheet can be used for many different types of numerical or list based
tasks such as:

 Budgets
 Interest calculations
 Tracking expenses
 Estimating project costs
 Timetables
 Forecasting
 Accounting records
 Statistical data

A spreadsheet can be used for tasks as simple as a holiday budget to more

complex projects such as a company’s financial records.

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BSBITU304 Microsoft Excel 2016

Objectives

Working through this chapter you will use Microsoft Excel on a personal
computer to do the following:

 Start Excel
 Identify parts of the spreadsheet
 Move around the screen using the mouse
 Move around the spreadsheet using the keyboard
 Create a new workbook
 Enter text and data
 Name a worksheet

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 Save a file
 Close and open a file
 Select cells and ranges of cells
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 Edit data
 Use the Spell check
 Use AutoComplete to enter text
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 Introduction to Microsoft Excel 2016
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Starting Microsoft Excel in Windows 10

So let’s get started. Assuming that you have the PC turned on with Windows
running, do the following to start the Microsoft Excel program.
1. Click on the Start button on the Task bar
2. If it appears click on All apps OR Excel 2016 in the most used list
3. Otherwise scroll down and click on Excel 2016 which will be listed under E

The first screen that appears give you the option to start a new document or
open a recent document.

Scroll bar

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Excel 2016
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Excel 2016
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All apps

Start

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BSBITU304 Microsoft Excel 2016

Introducing the Excel Workplace

The Microsoft Excel workplace contains a variety of spread sheeting tools. As
the workplace can be arranged to suit your own preferences, and toolbars can
be customised to include your most frequently used commands, the
appearance of the workplace may change from user to user.
1. Click on the Blank Workbook option

Blank workbook

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The diagram below displays some of the areas that are most common to all
Windows and Excel workplaces.
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A file in Excel is called a WORKBOOK. Each workbook is made up of
WORKSHEETS.
Title bar
File tab
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Buttons

Scroll bar
Worksheet

Worksheets Scroll bar

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 Introduction to Microsoft Excel 2016
1
The Title Bar

The Title bar displays the name of the currently displayed file. A default name
eg Book1, will be used until you have saved and named the file. The Title bar
also contains the Minimise and Maximise buttons and the Close Program
button.

Maximise
File Name
Minimise Close

The File Tab

The tab File holds the commonly used functions in all the Microsoft applications.

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2. Click on the tab File to display the Menu

File
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The common functions of New, Open, Save, Print, Close etc are located here.
3. Click on the tab Back button to close the Menu
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Back

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BSBITU304 Microsoft Excel 2016

The Quick Access Toolbar

The Quick Access toolbar holds three buttons; Save, Undo and Redo. You
can also add other buttons that you often use but we do not cover that at this
level.
Quick Access Toolbar

Save Redo

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Customize Quick
Access Toolbar
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The Ribbon
The Ribbon holds all the functions grouped together onto Tabs. Anything you
want to do with your text can be carried out through these tabs.
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The HOME tab holds the commonly used functions for formatting cells and
basic functions for working with data.

HOME
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4. Click on the INSERT tab in the Ribbon - read through the options available
- do not click on any of the options yet
INSERT

5. Click on the next tab PAGE LAYOUT

6. Click on each tab and just look at the options available - do not click on
any of the options yet

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 Introduction to Microsoft Excel 2016
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Condensing and Expanding the Ribbon

The Ribbon when fully expanded has text available to explain each button.
The buttons are sectioned into Groups. The Editing group is shown to the
right.

If the window is not maximised the Ribbon is shortened and the button names
will disappear and not as many options will be immediately available.

7. Click on the HOME tab Restore down

8. Click on the Restore Down button if

the Microsoft Excel window is maximised on
the screen

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Editing group
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9. Resize the Excel window so it takes up only half the width of the screen–
notice what happens to the Ribbon
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Some of the buttons just get smaller as

the group space gets smaller, while some
groups become just one button that, when
clicked, will display the whole group.

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 BSBITU304 Microsoft Excel 2016

Moving Around the Screen

The spreadsheet is a collection of cells of which there is always an Active

cell. A cell must be Active before data can be entered into it, it can be made
Active just by clicking on it.

A thick border around it indicates the Active cell. The Active cell in the
diagram below is H8, which refers to its grid reference; it is in Column H and
Row 8. The cell reference of the active cell also appears in the Name box,
located in the Formula bar. Whatever is entered into a cell will also appear in
the Formula bar, when the cell is Active.
Name box
Formula bar Column

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Row Active cell
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10. Click on the cell B3 and type the word Excel. As you type, the text will be
entered into the cell and into the Formula bar at the same time.
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11. Press [Enter] to set the entry

Formula
Bar

Active Cell

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 Introduction to Microsoft Excel 2016
1
Using the Mouse

We can use the mouse to:

Move to another position on the current screen

1. Move the mouse to where you want the Active cell to be, and click

Move the view of the spreadsheet

Up Arrow
2. Click on the down arrow at the base of the scroll bar to move
down a row at a time Click here to
move back to
3. Click on the up arrow at the top of the scroll bar to move up previous screen
a row at a time

4. Click on the scroll box on the vertical scroll bar and drag to

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move up or down the sheet

Move to the next screen

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A large sheet cannot be seen on the screen at once. We can
move down the page a screen at a time by clicking on the scroll
bar.
Scroll Box
5. Click on the scroll bar between the scroll box and down
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arrow to move to the next screen
6. Click on the scroll bar between the scroll box and the up
arrow to move up to the previous screen.
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Click here to
move forward to
next screen

Down Arrow

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BSBITU304 Microsoft Excel 2016

Creating a New Workbook

When Excel is first started a fresh blank workbook, made up of a number of

spreadsheets, is automatically created ready to use. However, just in case
you have closed all files we will look at how to start a new spreadsheet.

Creating a New Workbook

1. Click on the tab File

File

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2. Click on the New button
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The New Workbook screen will appear.
3. Click on Blank Workbook
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New
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Blank
workbook

A fresh blank workbook will appear ready for you to use.

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 Chapter

Formulas
2
Formulas in Excel are what make Excel so powerful. A formula can range
from something as simple as adding two numbers together, to the most
complicated calculation imaginable.

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Objectives
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In this section you will:

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 Create formulas using:

 Addition
 Subtraction
 Multiplication
 Division
 Use the AutoSum function
 Look at errors in formulas

1. Open the file Chapter 2 from the Produce Spreadsheets folder on your
student drive. This file has each of the workbooks from the previous
chapter as worksheets.

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 BSBITU304 Microsoft Excel 2016

Worksheet tabs
Remember when working with lots of worksheets in a workbook you can just
click on the tab to display it. Or if you can’t see the worksheet tab you need
you can use the Navigation buttons to display earlier or later tabs.
Previous sheet Next sheet
h t

Previous Next

Using Formulas
Performing calculations is one of the major tasks of a spreadsheet application.
A spreadsheet can perform simple or complex calculations based on the
formulas that you enter into the worksheet.

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A formula is an equation that calculates a new value from existing values.

For example: 4+5=9

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The formula is: Add the first number to the second number and display
the result.

In a spreadsheet it would look

like this:
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Formula
and
Result
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All calculations, regardless of complexity, must begin with the equal sign =.
Cell references are then combined with Operators to create the formula.

Here are some examples of what a formula can look like:

Subtract Multiply Divide Combinations

=G6-G7 =A1*B4 =D5/E5 = (B3+B4)/3

Excel recognises the following Operators:

+ plus = B3+B10
- minus = C4-C5
* multiply = A1*C7
/ divide = J8/J9
% percentage = B6%

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 Formulas
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Multiplication

1. Click on the worksheet tab Shop supplies of the Chapter 2 file

The Line total value can be calculated by multiplying the Price by the Quantity.

2. Click on cell D5 as this is

where the result of the
formula is to appear
3. Press the [ = ] button on
the keyboard
4. Type B5
5. Press the [] button
Cell references can be typed in lower
6. Type C5 case; when set they will automatically be

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7. Press [Enter] to set the changed to upper case.
calculation
8. In cell D6 type =b6*c6 Formula
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then press [Enter] (you do for result
not need to enter the cell
reference in uppercase)
The formula appears in the
Formula bar while the result
appears in the cell.
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Result
You can also use the point and click method to enter formula.
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9. Check that D7 is the active cell (Does it have the thick border around it?)
10. Press the [ = ] button on the
keyboard
11. Click on the cell B7
12. Press the [] button
13. Click on the cell C7
14. Press [Enter] to set the
calculation

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BSBITU304 Microsoft Excel 2016

15. Repeat this process to enter the

formula for the next two products
The results appear down the column D.
They are unformatted.
The results would be easier to read if
they had a consistent number of
decimal places.

16. Select the cells D5:D9

17. Click on the HOME tab and the
Increase Decimal button then the
Decrease Decimal until the data
has two decimal places

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Increase
decimal
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Decrease
decimal

You will learn more about formatting cells in the next chapter.
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The value in using formulas is evident when data needs to be changed. For
example suppose the Quantity of each item is changed.
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18. Click on C5 and type 10

19. Press [Enter]
20. Continue to enter the new data
shown in column C
The values shown in the Total column
should update automatically to a new
total based on the new Quantity
value.
21. Save your work and leave the file
open

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 Formulas
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Division

1. Click on the worksheet tab Printing Quote of the Chapter 2 file

The Quote includes the cost of printing a set of brochures for a given number
of brochures; but you want to know the cost per brochure. The cost of each
brochure can be calculated by dividing the quote Price by the Quantity of
brochures.

2. Click on cell B6
3. Type =b4/b5 and press [Enter]
The cost per brochure if 500 are printed is $1.35.

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4. Repeat this calculation for each Quantity to find the cost per brochure
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5. Select the cells B6 to E6 then click on the HOME tab and the Increase
Decimal button then the Decrease Decimal a few times so all the
amounts have two decimal places – your results should appear as above

Increase Decrease
decimal decimal

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BSBITU304 Microsoft Excel 2016

Addition

1. Click on the worksheet tab Price List of the Chapter 2 file

In this example, you have the Price of each item without the GST tax applied.
You have the amount of the GST tax in the 10% column. You have to add the
two together to get the Price inclusive of GST.
2. Click on cell E5 as this is where the result is to be displayed
3. Press the [ = ] key on the keyboard
4. Type c5+d5

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As you type, the formula appears in the Formula bar as well as the cell.
5. Press [Enter]
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The result of the formula will be displayed in the cell E5. The Active cell will
now be the next cell E6.
6. What is the formula that should be entered into cell E6?
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7. Enter the formula in cell E6 that will add the Price ex GST plus the 10% tax
The result of the formula is displayed in the cell, while the formula is displayed
in the Formula bar.
8. Continue to enter the required formula in column E for the other items
9. Check your results – are they correct?

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 Formulas
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Subtraction

1. Click on the worksheet Net Sales of the Chapter 2 file

The Net sales for each store is calculated by subtracting total costs from total
sales.

2. Click on B7
3. Type [ = ]
4. Click on B5
5. Type [ - ]
6. Click on B6
7. Press [Enter] to set
the formula

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8. Click on C7 and enter the formula =C5-C6
Fill Handle
9. Press [Enter]
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There is a quick method for entering formula
across a row like this where the same process is
happening in each cell.
Notice the small black box in the corner of the active cell; this is called the Fill
handle. You can enter a formula across a row or down a column just by
dragging the handle over the cells.
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10. Click on C7 again
11. Move the mouse over
the Fill handle until it
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changes to a thick
black cross
12. Click hold and drag
the Fill Handle to F7
to copy the formula
across the row
13. Save your work

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 Chapter

Formatting the Spreadsheet

3
The look of a spreadsheet can be improved quickly and easily using the
buttons on the Home tab. We can also access a wider choice of formatting in
the Format dialog box. These tools can be used to format a plain spreadsheet
into a more readable format.

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Objectives

In this section you will:

 Adjust Column Width and Row Height
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 Change the Font Style of Data

 Format Numbers
 Align Text and Data
 Apply Borders, Shading and Colours
 Apply AutoFormats
 Insert and Delete Rows and Columns
 Split and Freeze Panes

1. Open the file Chapter 3

This file will be used to practice the formatting features.

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BSBITU304 Microsoft Excel 2016

Default Settings

When a worksheet is first created each column is 8.43 wide (width is

measured in characters) and 15.00 pt high (the same point as font size).
When data is entered text is automatically aligned to the left and numbers to
the right. In Excel 2016 the font is Calibri, font size 11 and normal.

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Font Size
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The method for changing Font size is the same for most Microsoft Office
applications:
1. Click on the Invoice worksheet of the Chapter 3 file
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2. Click on cell A1 Font size

3. Click on the droplist button for

Font Size
4. Click on 26
5. Click on cells A2:G2
6. Click on the Font size droplist
button and click on 18

Font size 26

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 Formatting the Spreadsheet
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Changing the Font Style of Data

The Font of text refers to the style or the way the text looks. The size or style
of a font can be changed as shown in the example below.

Font Font Size

Bold Italic Underline

1. Click on cell A1 of the Invoice worksheet

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2. Click on the droplist button next to the Font box
A list of available fonts appears.
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3. Scroll down – as you move the mouse over the various fonts – the cell
selected will change to the font so you can see what it looks like
4. Scroll and click on Arial
5. Select cells A2:G2
6. Click on the Font droplist button and click on Arial
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Font
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The Bold, Italic and Underline buttons on the toolbar can also be used to
give text and numbers extra emphasis.

7. Save your work

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BSBITU304 Microsoft Excel 2016

Column Width
The width of a column can be increased to view contents or create some
space between the contents of the next column.

1. Check the worksheet Invoice is displayed

2. Move the mouse slowly over the right boundary of the B column heading
until the mouse changes to appear as 
3. Drag the mouse from left to right until the column is the width you require
20.00 in this case (note the tip that appears to assist you if you have to use
a specific width)



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4. Select the Column headings C to G
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5. Move the mouse slowly over the right boundary of any of the selected
column headings until the mouse changes to appear as 
6. Drag the mouse from left to right until the column is the width you require;
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10.00 in this case

Your worksheet should appear as shown here.



7. Save your work

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 Formatting the Spreadsheet
3
Formatting Numbers
Numbers can be formatted quickly using buttons on the Home tab.

We can format cells, or ranges of cells, so that the numbers appear the way
we want them to. A common example is with a $ sign or with a specific

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number of decimal points. If a cell is formatted to have the $ sign then we
don’t need to type the sign, we just need to type the number and the $ sign
will automatically appear.
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Formats cell to display the $ symbol. 200 $ 200

Cell contents displayed as a percentage. 0.15 15%

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Commas can be applied to longer numbers 1234 1,234

to make them more readable.
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Increases decimal place displayed 1.5 1.50

by one place at a time.

Decreases decimal place displayed 1.203 1.20

by one place at a time.

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BSBITU304 Microsoft Excel 2016

Format Numbers

1. Select the cell G5 on the Invoice worksheet of the Chapter 3 file

2. Click on the $ button in the ribbon

Dollar format Increase decimal Decrease decimal

3. Repeat for cells G6:G11

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4. Select the cells C5:C10
5. Click on the Increase Decimal button once to increase the decimal places
6. Select the cells E5:E10
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7. Use the Increase decimal and Decrease decimal button until these cells
have two decimal places
8. Select the cells F5:F10 and use the Increase once to have two decimal
places
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9. Save your work so far
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 Formatting the Spreadsheet
3
Practice Exercise 3.1
In this exercise you will format the Price List worksheet.

1. Click on the Price List worksheet of the Chapter 3 file

2. Click on cell A1
3. Click on the droplist button for Font Size
4. Click on 26
5. Select cells A2:D2
6. Click on the Font size droplist button and click on 18
7. Select cells A1:D2 and click on the Font droplist button and click on Arial
8. Click on the B column heading and widen it to be 20.00 wide
9. Click on the C column heading and widen it to be 45.00 wide

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10. Select cells D5:D9 and click on the $ button in the Ribbon
11. Save your work and leave the file open
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Wrap Text within a Cell

Text that is longer than the width of the cell can be wrapped.

1. Check you have the Price List worksheet from the Chapter 3 file
displayed
2. Click on cell C5
3. Click on the Wrap text button on the HOME tab

Wrap Text

The text will now be wrapped in the cell allowing us to see all of the contents.

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The height of the cell is automatically adjusted to enable this to occur.
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4. Repeat for cell C6
5. Select the cells C7:C9 and click on the Wrap text button
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6. Save your work

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 Formatting the Spreadsheet
3
Horizontal Alignment

Data in cells is automatically aligned so text is on the left and numerals to the
right. The position of the data within the cell can be changed quickly by using
the Alignment buttons on the Formatting ribbon.

Left Centre Right

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1. Click on the Invoice worksheet of the Chapter 3 file

2. Click on cell G2
3. Click on the Right alignment button
4. Select cells C4:G4
5. Click on the Centre alignment button
6. Select cells D5:D10 and click on the Centre alignment button

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BSBITU304 Microsoft Excel 2016

Merging Cells
Merging is creating one cell from several cells. It is very useful for headings.
1. Check the Invoice worksheet is displayed
2. Select cells A1:G1
3. Click on the Merge and Centre button on the HOME tab

Merge & Center

The cells will merge to become one

4. Select the cells A2:C2 and click on the Merge and Centre button

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5. Select the cells D2:G2 and click on the Merge and Centre button
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Do not be tempted to merge several rows at once as this will cause all the
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columns and rows selected to merge into one cell, with only the text from the
top left cell remaining.

6. Click on the Price List worksheet

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7. Highlight the cell range A1:D1 then click on the Merge and Centre button
8. Select the cells A2:B2 and click on the Merge and Centre button
9. Select the cells C2:D2 and click on the Merge and Centre button
10. Align the Price List heading to the Left
11. Align Summer 2017 to the Right and Price in D4 to the Centre

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 Formatting the Spreadsheet
3
Vertical Alignment

Vertical alignment is to align the entry to the top, centre or bottom of the cell,
or justify it so that it is spread evenly. Some alignment can be applied directly
from the ribbon while the Justify option is only available in the dialog box.

Top Middle Bottom

Left Centre Right

1. Click on cell B5 in the Price List worksheet
2. Click on the Top Align button

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3. Click on the Middle Align button
4. Click on the Top Align button again
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5. Resize the height of Row 4 to be 39.00
6. Format all rows to be Top Align
7. Highlight Row 4 and format it to be Bottom Align
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Insert Rows

When a row is inserted it is always inserted above the selected row.

1. Click on the Price List worksheet in the

Chapter 3 file and click on any cell in Row 4
2. On the HOME tab click on Insert droplist  Insert
Insert Sheet Rows
A new row will appear and all the Price list data
will be moved down a row.
3. Click on a cell in Row 11 and click on Insert  Insert Sheet Rows
Insert Sheet Rows
The blank row above and below the actual price
list is important to separate the list from the other items in the spreadsheet.

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