CHECKLIST GUIDE FOR YOUR WEDDING

PREPARATION
D0 – It - Yourself
“CHECKLIST GUIDE FOR YOUR FUTURE
WEDDING PREPARATION

CONTENTS:
PERSONAL DETAILS
MAJOR WEDDING DETAILS
DOCUMENTS GUIDE
WEDDING PREPARATION GUIDE &
CHECKLIST
PRENUP GUIDE
INVITATION GUIDE
CHECKLIST FOR PREPARATION AREA
THINGS TO BRING ON YOUR WEDDING DAY
TIMELINE FOR AM/PM WEDDING – CALL
TIME
RECEPTION FLOW AM/PM WEDDING
PERSONAL ENDORSEMENTS TO YOUR ON –
THE – DAY COORDINATOR
WEDDING FLOOR PLAN ON RECEPTION
MUSIC AND SPEECHES
PERSONAL DETAILS
MAJOR WEDDING DETAILS

Est 2016
 Note: this is not super 100 % perfect, this is just a
guide, a guide made based on experiences 😊 so i-
enjoy nyo lang 😊

PERSONAL INFORMATION CHECKLIST

The Wedding of
Name of Bride: Janel Rhoan C. Hermidilla
Name of Groom: Jasper John B. Del Mundo

Date of Wedding:
Ceremony:
Reception
Ceremony Time:
Dress up:

BRIDE
Janel Rhoan Cruz Hermidilla Janel /
Complete Name: Nickname/Age:
Blk 7 Lt 7 Greentown Villas 1, 09957947770
Address: Mambog 3 Bacoor Cavite Contact Number/s:

hermidillajanelrhoan@gmail.com September 23, 1999

E-mail Add: Birthday:
Quezon Memorial
Profession/Occupation: Birthplace:
Hospital, Lucena
Name of
Company/Business:
Contact person if bride
is residing abroad
(contact number/s)

Name of Mother:
Jackilyn C. Hermidilla
Roman U. Hermidilla
Name of Father:

Note (do not take these too personal tips lang po):

1. If yung isa or both parents po eh wala na you can always assign a proxy
like kapatid, tito, tita. Then still pwede nyu po sila still ilagay sa
 invitation nyu to give honor and respect sa kanila dahil kung wala sila
wala rin po kayong mag couple..

GROOM
Complete Name: Nickname:

Address: Contact Number/s:

E-mail Add: Birthday:

Profession/Occupation: Birthplace:

Name of Company:
Contact person if
groom is residing
abroad
(contact number/s)

Name of Mother:

Name of Father:

When/where did you first meet? ________________________________________________

When/where were you engaged? ______________________________________
Courting stage, what year? _________________
When did you officially become a couple? _________________________
When & where was your first date? _______________________________________________
What is your first gift to each other? ______________________________________________
Give at least 3 things in common between you.
____________________________________
____________________________________
____________________________________
____________________________________

3 things that you usually do when you are dating

____________________________________
____________________________________
____________________________________
____________________________________

3 places that you usually go together

____________________________________
____________________________________
____________________________________
____________________________________

Your favorite place ever

____________________________________
____________________________________
____________________________________

2 – 3 hobbies that you can relate at each other

____________________________________
____________________________________
____________________________________

MARRIAGE LICENSES
No. Particulars Person In-Charge Remarks
CHURCH – The church will surely provide a list wag kayo mag -alala,
wag mahihiyang magtanong sa in-charge ok?
1
2
3
4
5
GOVERNMENT – visit the LCR or Local Civil Registrar nasa munisipyo nyo lang
yan, yung list ko dito baka di updated at complete, nasa kanila ang accurate guide
lang tong sakin ok?
1 NSO Authenticated Birth
Certificate
2 Certificate of No
Marriage
3 Valid ID
4 Legal Capacity (Mixed
Marriage) – foreign National po
and isa
5 Divorce Paper (If
Divorced)
6 Passport – for foreigners
DOCUMENTS GUIDE – TANDAAN – BAGO NYU I-EXECUTE
LAHAT ABOUT YOUR DREAM WEDDING MAKE SURE UNAHIN NYO NAMAN
TO, SUBUKAN NYO TONG KALIMUTAN SASAKIT ULO NYO 😊😊:P
CATHOLIC CHURCH REQUIREMENTS – SAMPLE (Again Visit your Local parish)

Contact
REQUIREMENTS In-charge Remarks
Number/s
Note: The following may vary depending on the Church where the marriage rites will take place. - conditional
Schedule      
Pre Cana      
Marriage License      
Baptismal Certificate      
Confirmation Certificate      
Interview with the Priest      
Confession – scheduled      
SCG – Small Christian Group Information Data
Sheet (for Parishioners)      
Parish Permit (for Non-Parishioners)      
 Marriage Banns      
Affidavit of Cohabitation      

Note:
1. The couple is responsible for securing all requirements.
2. Talk and seat down with a pastor for a non - catholic wedding, the pastor will give you counseling
including the legal documents needed. For Islam wedding talk to your elder/Imam

WEDDING PLANNING ESSENTIAL CHECKLIST

 MARK “X” ON ITEMS THAT YOU HAVE ALREADY ACCOMPLISHED… OK?
GOODLUCK… HAPPY PLANNING. OOOOPS BAKA YUNG IBA DI APPLICABLE HA, I-
DISREGARD NYO LANG 😊ENJOY LANG WAG MA-STRESS….
X TASK X TASK
______ PAMAMANHIKAN THEN SET SCHEDULE YOUR PRENUP
WEDDING DATE ______ SHOOT
______ THEN SET THE BUDGET ______ BOOK A VIDEOGRAPHER
______ SET NUMBER OF GUEST BOOK AN INVITATION
______ SUPPLIER
LIST DOWN FINAL FIND A WEDDING
______ ENTOURAGE LINE UP ______ SINGER/BAND (OPTIONAL)
______ BOOK A CHURCH ______ BOOK ROOM RESERVATION –
FOR DRESS UP
______ BOOK A RECEPTION VENUE ______ BOOK A BRIDAL CAR
PREPARE A CHECKLIST OF ______ DISTRIBUTE INVITATION
______ PRIORITIES
______ ATTEND WEDDING FAIRS COMPLETE GOVERNMENT
______ REQUIREMENTS
______ BRAINSTORMING - VISIT COMPLETE PRINCIPAL
SITES “PINTEREST, ______ SPONSOR LISTS
YOUTUBE, BRIDE &
BREAKFAST, ORGANIZERS
AND SUPPLIERS PAGES,
SCOUT THEM ASK FOR
RATES THEN COMPARE
CHOOSE WEDDING ______ BUY WEDDING RINGS
______ THEME/MOTIF
BOOK A WEDDING ATTIRE SHOP FOR WEDDING
______ SUPPLIER/DESIGNER ______ SOUVENIERS
______ BOOK A HAIR & MAKE UP ______ BRIDAL SHOWER (OPTIONAL)
ARTIST
______ BOOK A FLORIST ______ BACHELOR PARTY (STAG
PARTY OPTIONAL)
______ BOOK A PHOTOGRAPHER SHOP FOR WEDDING
______ ACCESSORIES
BOOK A SOUNDS AND ______ SHOP FOR WEDDING GIFT FOR
______ LIGHTS YOUR PARTNER OR FOR YOUR
PARENTS
______ BOOK A HOST AND SPINNER ______ CHOOSE WEDDING SONGS
COMPLETE CHURCH ______ WRITE YOUR VOWS
______ REQUIREMENTS
CONFIRM WEDDING PICK UP ITEMS FROM
______ ATTENDANCE – RSVP ______ SUPPLIERS
______ BOOK A DECORATOR
PREPARE/BOOK A CREW ______ BOOK A CAKE SUPPLIER
______ MEAL
GROOMING (HAIR, NAILS, BOOK A PICAPICA, COCKTAIL,
______ FACIAL, SPA) ______ OR GRAZING TABLE SUPPLIER
BOOK A PHOTOBOOTH
______ SUPPLIER ______ BOOK AN EFFECTS SUPPLIER –
CONFETTI BLASTER, SMOKE
MACHINE, BUBBLES, COLD
FIRE ETC

______ BOOK A MOBILE BAR ______ COMPLETE YOUR WEDDING

ESSENTIALS, BIBLE, ARAS,
CORD, CANDLE 3 – 5 PCS, 13
COINS, 2 PILLOWS, VEIL 1 & 2,
FLOWER BASKET

……. NOTHING FOLLOWS … BUUUT … YOU

CAN STILL ADD 😊…..
TIPS…
😊Hindi ibig sabihin na nakalagay po yan jan eh need nyo yan lahat, uulit
ulitin ko po, wedding horoscope po ito, gabay lamang, may mga bagay na di
naman ganun ka-importante, isipin nyu lang po kung anu yung pinka priority,
kung may mga terms kayo na di maintindihan i-google nyo lang 😊 you decided to
avail this checklist kasi gusto nyo magtipid so be it bigyan ko kayo ng mga some tipid
examples and some hacks para maging successful preparations nyo..
 1. Kung may kakilala na pwede mahiraman like ng kotse para gawing bridal car
manghiram lang wag na magrent or wag na bumili.
2. Kung sa tingin nyu di naman ganun kahalaga wag nyu na isali, i-disregard nyu na
agad, always focus sa budget and always focus sa isa’t-isa
3. Wag na wag kayo magpapadikta sa gusto ng iba na di nyu naman kaya panindigan,
always visit your budget. Wag yung bongga kasal ngayun lubog sa kautangan
bukas. Mali yun.
4. Wag nyu imbitahin ang buong barangay, piliin nyu lang yung mga taong malapit
sa inyu at most common aside sa pamilya nyu. Yung iba jan makikikain lang tapos
aalis. 😊 (reality) ma-mimintas pa 😊
5. Kung pwede may picapica o snacks station talaga yan ang magliligtas sa inyu sa
peligro maniwala kayo sakin, kahit wala na yung mga bar bar at ibang effects jan
basta may picapica kahit basic lang kahit kayo pa bumili tapos ipa arrange nyo
lang 😊
6. Para makapagdecide kayo kung sino ang kukunin nyung supplier visit 1st yung FB
page nila kung type nyu ba gawa nila o hindi, always visit reviews section, ask for
rates, then i-meet nyu, tapos wag kayong mag bihis mayaman para makatipid kayo
😊 kuyng may alahas kayo hubarin nyu muna, kung may sasakyan kayo sa malayo
kaya magpark 😊 – never make the first offer mag-ingat sa mga tanung na
“magkano budget nyo?” “san ka connected mam” – do you get me? 😊 alam nyo
nay an 😊
7. Always ask feedbacks from past clients, kung negative feedbacks
naman makukuha nyu wag nyu sila ijujudge agad baka naman may
struggle lang talaga nagkataon lang sa event nay un, everyone deserves
a second chance 😊
8. Do not invest too much on things na di naman ganu ka bigat yung impact like
yung cake baka pwede 1 layer lang, like invitation wag na yung masyadong mahal
itatapon lang yan, as an advice invest on photo, video, food and decoration 😊 yan
ang major2, but again always visit your budget – take your time
9. Always avail promos and sale 😊 malaking bagay yun, abang-abang.. may mga
suppliers na mahusay pero mahal naman meron ding mahusay pero sakto sa
budget, take your time. May mga bagay na pwede mabili sa murang tyangge like
taytay, Baclaran , divisoria o pag high-tech marami sa shoppee at Lazada.. lahat ng
need nyu andun.
10.List down your guest kung gusto nyung sumaya sa kasal nyu 😊
11.List down your songs para mas ma feel nyu na kasal nyu 😊
12.Be yourself, focus sa love, sa isa’t-isa wag nyu sila isipin, always visit your
budget, need more tips? Madami sa youtube sa goodgle 😊 goodluck 😊 best
wishes ahead
PRENUP DETAILS
Locations:

Address

Date of prenup:

Call Time:

Number of Heads

Meeting Place

Address

Media Team:

Transportation

Gown/outfit

Make Up Artist

Food

Concept

Props Needed

Tips:
1. Enjoy God’s creature, free locations are wonderful 😊
2. Always bring enough water supply
3. Always plan your concept, style, outfit, etc
4. To plan, visit pinterest, and other wedding sites and pages.
5. Always consider these; meals, transportation; entrances; excesses; corkages,
distance, travel time, concept, story board & timeline.. wag yung suntok sa buwan.
INVITATION GUIDE & OTHERS
ENTOURAGE LIST
 (you can also attach a printed copy of the your invitation but please provide the contact details as well)
Role Complete Name Contact Number/s
Groom

Bride

Mother of the Bride

Father of the Bride

Mother of the Groom

Father of the Groom

Best man

Maid/Matron of Honor
1.
Groomsmen
2.
3.

4.

5.

6.

7.

8.

9.

10.

Bridesmaids 1.

2.

3.

4.
5.

6.

7.

8.

9.

10.
Candle Sponsors Male –

Female –
Veil Sponsors Male –

Female –
Cord Sponsors Male –

Female –
Bearers Ring –

Coin/Arrhae –

Bible –
Flower girls/Adult FG 1.
 2.

3.

4.

5.

Ninongs 1.

3.

4.

5.

6.

7.

8.

9.

10.

Ninangs 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Church/Commentator
During Pictorial
1st Reading
Responsorial Psalm
2nd Reading (if any)
Prayers of the Faithful
Offerers 1.
2.
3.
4.
5.
6.
7.
8.

CHECKLIST FOR PREPARATION AREA

THINGS TO BRING ON YOUR WEDDING DAY
 And to bring on the preparation area

Place these items inside a separate bags or boxes

BRIDE’S ITEM GROOM’S ITEM

WEDDING GOWN COAT/BARONG
MANNEQUIN, PETTICOAT VEST
GIFT FOT THE GROOM, PARENTS, WHITE LONG SLEEVE
ENTOURAGE - FEMALE
ROBE/BATH ROBE NECK TIE OR BOW TIE
SHOES/SANDAL, SLIPPERS PANTS
UNDERWEAR, TISSUE, NAPKIN BELT
PERFUME SOCKS
HANDKERCHIEF UNDERWEAR
CANDIES WATCH
NECKLACE, EARINGS, CROWN OR SHADES
HEAD DRESS
1ST AID KIT – in case of emergency PERFUME BOTTLE
VOW WALLEMINTT
SEWING KIT – in case of abrupt adjustments SHOES
SLIPPERS
ST
OTHER PROPS THAT YOU WANTED TO 1 LOOOK ATTIRE SUCH AS BOXER
INCORPORATE IN YOUR PHOTO/VIDEO SHORTS WHITE PLAIN SHIRT ETC
SHOOT
DEODORANT, LOTION, FEMININE HAIR WAX/GEL
WASH
CONTACT LENS SHAVING KIT
ENGAGMENT RING DEODORANT
WALLET/POUCH SUNGLASSES
OTHER JEWELRIES HANDKERCHIEF
GIMIK STUFFS EXTRA SHIRT

EXTRA CLOTHES
STUFF OF YOUR ENTOURAGE SUCH AS GIFT FOT THE BRIDE, PARENTS,
ROBE, SLIPPERS, ETC ENTOURAGE - MALE
CHURCH ITEMS RECEPTION ITEMS
BIBLE WINE
CORD DOVES OR POPPING BALLOON
VEIL 1 & 2 REGISTRATION AREA GUEST – GUEST
BOOK
COINS PEN
MATCH STICKS ENVELOP/AMPAO/PIN
CANDLES ASK THE CHURCH IF HOW DEDICATION FRAME
MANY
PILLOWS FOR THE RING & BIBLE SOUVENIRS
BEARER
GARTER, SAFETY PINS POUCH
CHURCH OFFERING SAFETY PINS
WEDDING RINGS WITH DUMMY RING TAPE/SCISSORS
NOTE:

1. BRING ANYTHING THAT WILL HELP YOU ON YOUR WEDDING DAY, MAKE SURE TO PLACE
ALL YOUR STUFFS IN A SEPARATE BAG, LUGGAGE OR PAPER BAG SO IT WILL BE EASY FOR
YOUR COORDINATOR ON THE DAY TO FIND STUFFS NEEDED FOR THE PREP AND PHOTO
SHOOT.OK? MAKE SURE THAT EVERYTING WAS PROPERLY ARRANGED AND CLEANED

2. THESE ITEMS ARE NOT 100% ACCURATE, IT MAY VARY ACCORDINGLY TO RELIGION,
CEREMONY TYPE, LOCALITY, ETC.

TIPID & OTHER TIPS:

1. Di kailangang bilhin lahat, pwede manghiram para di magastos, may mga bagay jan na pang pictorial
purposes lamang so wag na bumili ng bago ok?

2. May mga bagay na nakakatawa at nakakpagtaka bakit anjan, like candies, min, deodorant, napkin, etc,
pero sa panahon ng pangangailangan maapreciate nyu rin 😊

3. Sa church details pwede nyu iopa supply yan sa magus-supply ng gowns nyu except sa bible, kandila, aras at
posporo the rest meron sila nyan 😊

4. Assign someone to take responsibiltyon these items, siguraduhing naka separate sya ha kundi
magkakagulo kayo 😊

5. Wag ma-pressure sa VOW di nyuyan need i-memorize, di nyu need i-english kung san kayo comfortable dun kayo..

6. May mga bagay na di applicable sa inyu wag nyu na isali ok?

TIMELINE FOR AM/PM WEDDING – CALL TIME

TIMELINE FOR AM/PM WEDDING PREPARATION
TIME
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
ACTIVITIES
Bath Time & Break-Fast/Coffee
Turnover Checklists, Details & Remaining Balance to the
OTD Coordinator
Both groom and bride and squad to dress for 1st look
Bride Hair and Make Up Session w/ Team Bride,
Wedding details shoot
Bride 1st look and vow shoot – solo shot
Groom 1st Look and vow Shoot – solo shot
Bride’s 1st look attire shoot with team bride
Groom’s 1st look attire shoot with groom squad
Parents Hair & Make Up / Bride Re-touch
 Bride and groom and the squads to change for 2nd look –
_________________ gown attire
_________________ Bride 2nd look – solo shot
_________________ Groom 2nd look – solo shot
_________________ Bride 2nd look group shot with squad
_________________ Groom 2nd look group shot with squad
_________________ Re-Touch all
_________________ Bride Family Shoot
_________________ Groom Family Shoot
_________________ Breakfast/Lunch
_________________ Final Shoot – “pahabol”
_________________ Groom and Squad Departure to church
_________________ Family Both Side Departure To Church
_________________ Bride’s Team Departure to Church
_________________ Bride’s Departure to Church
_________________ Church Assemble
_________________ Wedding Rights
_________________ Church Pictorial
_________________ Post Nup
_________________ Travel to Reception Venue
_________________ Re-Touch
_________________ Advance Lunch/Dinner
_________________ Reception Rights
_________________ End

CALL TIME FOR AM WEDDING

TIME OF EXPECTED
ARRIVAL PERSON/SUPPLIERS
_________________ Couple & Entourage
_________________ Make up & Hair Artist & Coordinators
Flowers – florist
_________________ Media Team ( photo/Video)
_________________ Crew Meal Bfast
_________________ Parents and Siblings
_________________ Kids and Guardians – optional
_________________ Bridal Car
_________________ Others
_________________

CALL TIME FOR PM WEDDING

TIME OF EXPECTED
ARRIVAL PERSON/SUPPLIERS
_________________ Couple & Entourage
_________________ Make up & Hair Artist & Coordinators
_________________ Flowers – florist
_________________ Media Team ( photo/Video)
_________________ Crew Meal Bfast
_________________ Parents and Siblings
_________________ Kids and Guardians – optional
_________________ Bridal Car
_________________ Others
_________________
Note: All these checklists are not 100% accurate. Always consider change in a case to
case basis. It is always flexible. This is just a tool and a guide. Goodluck

Strict observance of call time is a key to timeliness,. So be sensitive sa time, wag kayu
papayag na mas late pa yung bridesmaids nyu sa inyu, o mas mabagal pa kumilos yunggroom
squad sa groom, remember kasal nyu yan wag sila yung aarte sa finals, dapat kayo ang
maarte kayu lang ang dyosa… unless theyinform na ma-lalate sila for some reasons,. Sa
lahat ng supplier dapat on time, isang late lang uusog lahat yan maniwala ka..

RECEPTION FLOW AM/PM WEDDING – THIS IS

FLEXIBLE
RECEPTION FLOW – LUNCH
TIME ACTIVITIES
Guest arrival (photobooth, pica-pica, socialization, band &
________________ music) while waiting for the couple
Call to order by emcee – roll call ninongs and ninang, stand
________________ up, clap to be recognized
________________ Entrance – parents, entourage – w/lively music
________________ AVP – Wedding video Teaser only
________________ Couple’s grand entrance – upbeat music
________________ Quick Q&A with host & couple “kamustahan”
________________ First dance – confetti
________________ Money Dance – prosperity or “alap”
________________ Cake Slicing
________________ Wine Toasting – ask someone to propose a toast
________________ Prayer for the Food
________________ Lunch Time with band music & other intermissions
________________ Photo Opportunity w/ the couple
________________ AVP – PHOTO PRENUP
Assemble for Another entrance of entourage and couple –
________________ for MOB dance (2nd part)
________________ MESSAGES OF NINONG, NINONG, PARENTS TO Couple
Single Games (garter and bouquet or other types of game)
________________ +the 3 kisses

________________ Distribution of souvenir – while an intermission is on going

________________ SDE PLAYING - AVP

________________ COUPLE’S THANK YOU MESSAGE

________________ Finale - END

Note: This sequence is not 100% accurate, it is flexible and can be adjusted in a case to case basis, this is
just a guide, you can add and you can remove parts from it. Goodluck

You can insert more speech, intermissions, messages, AVP’S etc as many as you want, just consider your
time and your crowd. Ok? Goodluck

Tips to have a successful reception: HIRE A LEGIT WEDDING HOST, wag yung kaibigan na nagvolunteer,
wag yung kaibigan ng tatay mo na teacher ng English Major for 12 years, wag yung pinsan mong atty. Wag
yung pinsan mo na host sa MOR 101.9 for life,.. maawa ka sa sarili mo. Kumuha ka ng legit na emcee.

RECEPTION FLOW – DINNER – THIS IS FLEXIBLE

TIME ACTIVITIES
Guest arrival (photobooth, pica-pica, socialization, band &
________________ music) while waiting for the couple
Call to order by emcee – roll call ninongs and ninang, stand
________________ up, clap to be recognized
________________ Entrance – parents, entourage – w/lively music
________________ AVP – Wedding video Teaser only
________________ Couple’s grand entrance – upbeat music
MOB Dance number – couple w/entourage
________________ Quick Q&A with host & couple “kamustahan”
________________ First dance – confetti
________________ Money Dance – prosperity or “alap”
________________ Cake Slicing
________________ Wine Toasting – ask someone to propose a toast
MESSAGES OF NINONG, NINONG, PARENTS TO Couple
________________ Prayer for the Food
________________ Dinner Time with band music & other intermissions
________________ Photo Opportunity w/ the couple – table hopping
________________ AVP – PHOTO/Video PRENUP
Single Games (garter and bouquet or other types of game)
________________ +the 3 kisses

________________ Distribution of souvenir – while an intermission is on going

________________ SDE PLAYING - AVP

________________ COUPLE’S THANK YOU MESSAGE

________________ Finale - END

Note: This sequence is not 100% accurate, it is flexible and can be adjusted in a case to case basis, this is
just a guide, you can add and you can remove parts from it. Goodluck

You can insert more speech, intermissions, messages, AVP’S etc as many as you want, just consider your
time and your crowd. Ok? Goodluck

Tips to have a successful reception: HIRE A LEGIT WEDDING HOST, wag yung kaibigan na nagvolunteer,
wag yung kaibigan ng tatay mo na teacher ng English Major for 12 years, wag yung pinsan mong atty. Wag
yung pinsan mo na host sa MOR 101.9 for life,.. maawa ka sa sarili mo. Kumuha ka ng legit na emcee.

PERSONAL ENDORSEMENTS TO YOUR ON – THE

– DAY COORDINATOR
ENDORSEMENT TO YOUR OTD COORDINATOR
# SUPPLIER COMPANY CONTACT CONTACT
NAME PERSON NUMBER
MAKE-UP
HAIR STYLIST
GOWN/ATTIRE
ROBE
PHOTO
VIDEO
CATERER
PICAPICA/GRAZING
CAKE
SOUVENIER
FLORIST
LIGHTS AND SOUND
HOST/SPINNER
MUSICIAN/BAND
BRIDAL CAR
CREW MEAL
 PHOTO-BOOTH
STYLIST
DECORATOR
FOOD & LECHON
SINGER/BAND
SPECIAL INSTRUCTIONS

WEDDING FLOOR PLAN ON RECEPTION – TABLE

SEAT PLAN
RECEPTION LAYOUT
(SAMPLE)

1 VIP TABLE
MUSICIANS /
SCREEN COUPLE CAK SOUND SYSTEM
E

5 3 1 6
2 4
DANCE
FLOOR
9 7 8 1
0

VIP
1 1 1 1 1
1
5 3 2 4 6
1

ENTRANCE

REGISTRATION

COKTAIL AREA

2 VIP TABLES
MUSICIANS /
SCREEN COUPLE CAK SOUND SYSTEM
E

5 3 1 6
VIP VIP 2 4
1 DANCE 2
9 7 FLOOR 8 1
0

1 1 1 1 1
1
5 3 2 4 6
1

ENTRANCE

REGISTRATION

COKTAIL AREA
 17

OPTION #1 - 1 VIP TABLE

3
2 lay outs samples are the horizontal vip table and parallen vip vertical tables.. pero..

Note:
This is just a sample, floor plans and lay outs are always based kung anung physical attributes ng venue ng
reception. basta importante entrance is wide wag masikip, vip sa gitna o sa harap, couple and family may
sariling table, may dance area or dance floor, always know where your LCD projector will be placed, your
cake sa left o right goes opposite with your souvenirs & others to give balance, always plan where to put
your technical group including the media mahalaga yun. Tapos yung buffet and cocktail station nyu di
alanganin at masikip,. So always double check walk flow and traffic .. ok walang specific lay out depende
pa rin po sa trip nyo..

SEAT PLANNING – To organize a well seated guest, mas ok na may seatplan lalo na sa small weddings,. Pero
pag big events di na sya masyadong applicable, sigurokaya sya hanggang 150 to 200 naka seat plan.. actually di
nyo naman need I seat plan lahat focus lang kayo sa vip at secondary sponsors the rest pwede na free seated or if
you want tohave specific individuals to surely to be seated together seat plan is the key 😊 so you assign your seat
plan accordingly, make a master list, ask the venue kung ilang seaters ba tables nila, always inform the venue or
decorator how many ninongs and ninangs abays and family you have para may intended seats talaga. Ok? If you
know the seating capacity per table mas madali mag-plot ng tao sa seats.. gets na ? so ex. If 8 seaters ang table
then assign 8 persons dun then make it table 1 names under ok? Alam ko gets mon a ikaw pa 😊 goodluck

OPTION ONE – ONE VIP TABLE/SEAT GUIDE

22 21 20 19 18 16 15 14 13 12 11 10

23 9

24 8
29 30 1 2 4 5
25 26 27 28 6 7

See example on top and below sa figure 1 – 30 sa table may 1 – 30 din, so gets na no?

1. 16.

2. 17.

3. 18.

4. 19.

5. 20.

6. 21.

7. 22.

8. 23.
9. 24.

10. 25.

11. 26.

12. 27.

13. 28.

14. 29.

15. 30.

Note: pag may absent o dumating, pwede nyo naman sya I fill in, di naman bawal, always let the adult or elders
lolo and lola avail the seat plan kawawa naman po also the buntis 😊

OPTION #2 - 2 VIP TABLES

STAGE
 18 14 13
14 13

14 13

15 12 15 12

16 11 16 11

17 V 10 17 V 10
18
I 9
I 9

DANCE
P P
19 8 19 8
20 7
FLOOR 20 7

6 21 21 6

1 1
22 5 22 5
23 4 23 4

3 24 24 3
1 2 1 2

1. 1.
2. 2.
3. 3.
4. 4.
5. 5.
6. 6.
7. 7.
8. 8.
9. 9.
10. 10.
11. 11.
12. 12.
13. 13.
14. 14.
15. 15.
16. 16.
17. 17.
18. 18.
19. 19.
20. 20.
21. 21.
22. 22.
23. 23.
24. 24.

Note: same concept lang sa

previous page, kindly follow lang
po 😊 wag malito..
 GUESTS TABLE ASSIGNMENTS – summary (please see example)
Objective: Mas madali nyu maa-identify kung anung table and sino – sinong mga
tao ang mas malapit dapat sa stage, immediate relative, VIP, abays, sila mas
malapit, next some friends and relatives, etc etc, depende nay un kung sino mas
malapit sa puso nyo 😊 yung sure nyu na uuwi after kumain ilagay nyu sa likod
para di makasira sa event 😊 just kidding.
Table No. Place Cards
Example: Table 1 ENTOURAGE OR IMMEDIATE FAMILY OF THE BRIDE
TABLE 1
TABLE 2
TABLE 3
TABLE 4
TABLE 5
TABLE 6
TABLE 7
TABLE 8
TABLE 9
TABLE 10
TABLE 11
TABLE 12
TABLE 13
TABLE 14
TABLE 15
TABLE 16
TABLE 17
TABLE 18
TABLE 19
TABLE 20
 REMINDERS

The couple may opt to have a specific seating plan per table. It should be in soft copies and
emailed to your hired organizer on the day at least three (3) days before the wedding day.

The guest list should be in two sets:

1. Alphabetical order with surname first followed by first name.
2. Per Table Seat plan.

Example below:

1. Alphabetical
2. Per Table

MUSIC AND SPEECHES

RECEPTION PROGRAM
(Details needed)
SONG REQUESTS:
Program Song Requests Remarks
Grand Entrance
Proxy is always welcome
Father-Daughter Last in the absence of a
Dance deceased love one

Proxy is always welcome

Mother-Groom Last in the absence of a
Dance deceased love one

Couple’s First Dance

Prosperity Dance
Singles’ Games

SPEECHES, etc.:

DIY WEDDING GUIDE - EST June 2016

 Program In-Charge Contact Number
Prayer/Grace Before
Meal
Toast/Best Man’s
Toast
Messages from Principal Sponsors
Ninong
Ninang
Messages from Parents:
Groom’s side
Bride’s side

OTHER DETAILS:

Program Particulars Remarks

Singles’ Game : Preferred games – discuss these with your emcee 😊
another checklist will be given soon
Ladies
Gentlemen
Others

SOME ADDITIONALS

DIY WEDDING GUIDE - EST June 2016

 DESCRIPTION of PRINCIPAL SPONSORS
(OPTIONAL – can be used during the reception program)
Example:
Mrs. Alyana Dalisay
Description: actress, politician 😊

FEMALE PRINCIPAL SPONSORS

Name Contact Numbers Description (1-3 sentences)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Note: this is a must 😊 baka may mag walk out pag di nabanggit na mayor sya hehehe 😊
MALE PRINCIPAL SPONSORS
Name Contact Numbers Description (1-3 sentences)
1.

DIY WEDDING GUIDE - EST June 2016

2.

3.

4.

5.

6.

7.

8.

9.

10.

Note: Ayusin ang pag-tawag at pag-banggit ng names nila baka magtampo 😊 at biglang umuwi,.

MEAL ARRANGEMENTS
Couple will provide BREAKFAST OR LUNCH/DINNER for the following members of Entourage
and Crew Members:

Kindly filled-in number of Pax Entourage covered for the pack lunch.

DIY WEDDING GUIDE - EST June 2016

LUNCH
Qty. Entourage Remarks
Bride
Groom
Parents of the Bride
Parents of the Groom
Maid of Honor
Best Man
Bridesmaids
Groomsmen
Flower Girls
Groomsmen
Relatives of the Bride
Relatives of the Groom
OTHERS NOT LISTED
TOTAL
Qty. Crew Remarks
Coordinators
Photo and Video
Make-up Artist
Couturier/Gown
DRIVER OF BRIDAL CAR
DECORATORS
OTHERS NOT LISTED
TOTAL

OVER-ALL TOTAL

NOTE:
1, Wag na wag nyu sila kakalimutan pakainin ha 😊 sila ang key para maging
successful yung kasal mo sis, alagaan nyo sila, painumin kung nauuhaw,
pakainin kung nagugutom, laging tandaan 😊 at, yung pagkaing di naman
kailangang mahal basta sapat na mahibsan yung pagod nila, para di ka
mastress mag food panda ka or Jollibee mcdo delivery etc..

DINNER- you can include them sa buffet pero para mas kmakatipid ka order na lang sila sa
iba na mas mura imagine baka 350 to 550 per head sa venue bili ka ng pack lunch na 150 to 200
makakatipid ka nun busog kayo lahat.

If the couple will prefer packed meals, the Coordinators will take charge of making orders &
distributing the food to the suppliers.

DIY WEDDING GUIDE - EST June 2016

 Qty. Crew Remarks
Coordinators
Photo and Video
Make-up Artist
Couturier/Gown
Florists
Lights & Sounds
Emcee
Musicians
Cake Supplier
Other Suppliers
TOTAL

…………………………………………………………
CEREMONY

ORDER OF PROCESSIONAL MARCH – catholic standard, sa ibang church

pwede nyo i-ask yung member incharge nila sa sequence nila then yun I follow nyo 😊

Best Man
Parents of the Groom
Groom
Principal Sponsors
Secondary Sponsors
Groomsmen & Bridesmaids
Bible Bearer
Ring Bearer
Coin Bearer
Flower Girls
Maid of Honor
Bride’s Parents
Bride
SEQUENCE OF PICTORIALS - standard

Couple with the Priest

The Couple
Couple with the Parents of the Bride
Couple with the immediate family of the Bride

DIY WEDDING GUIDE - EST June 2016

Couple with the Relatives of the Bride
Couple with the Parents of the Groom & Bride
Couple with the Parents of the Groom
Couple with the Immediate Family of the Groom
Couple with the Relatives of the Groom
Couple with the Principal Sponsors
Couple with the Secondary Sponsors
Couple with the Bridal Entourage
(Best Man, Maid of Honor, Groomsmen, Bridesmaids, Bearers & Flower Girls)
Couple with friends

Recessional: Emcee will ask all the Principal Sponsors, Parents of the Newly Wed and Entourage to go
outside for the releasing of balloons or flower petals (optional).

REMINDERS

BRIDE
- Check-in at the hotel and stay there until the wedding day
- Jewelry and other valuables must be kept in a secure place or endorsed to
someone from your family wag sa photographer or coordinator para iwas
malisya, baka may mawala magconflict pa kayo
- Gowns must be delivered at the bride’s room the day bfore mas ok para di na
nagmamadali.
- Bride’s gown must be set up at a body form
- No party the night before the wedding; Go to bed early or else di didikit make
up ni bride pag-stress ka, wag ka mag-parebond, relux, etc useless yan lahat,
last ligo girls wag na wag mag co-conditioner para mas madaling I hair-do
- Bride’s things (should be at the bride’s room for pictorials)
- Dasal dasal

DIY WEDDING GUIDE - EST June 2016

  Gown with body form  Bible/Q’uran
 Veil  wedding rings
 Pouch / Bag (Hanky, Fan, Powder, Lipstick)  arrhae
 Shoes  pillows for the wedding ring and arrhae
 Accessories  Invitation
 Garter  1 Guest giveaway
 Perfume  1 Principal sponsor giveaway
 Bride’s Bouquet  Guestbook
 Flowers/ bouquets/boutonniere (entourage)
 baskets and head dress of flower girl
 refer to the list above andun na lahat

GROOM
- Check-in at the hotel and stay there until the wedding day or right after
- Jewelry and other valuables must be kept in a secure place or endorsed to
someone from your family wag sa photographer or coordinator para iwas
malisya, baka may mawala magconflict pa kayo
- No party the night before the wedding; Go to bed early
- Groom’s things (should be at the groom’s room for pictorials)
- Pray
 Suit /Barong & Slacks (body form if any)
 Shoes
 Socks
 Handkerchief
 Boutonniere
 Accessories (watch, jewelry)
 Perfume
 Refer to the list above andun na lahat 😊
Reminder:
There is no such thing as perfect wedding, sa movies lang yan
like crazy rich Asian, abangan nyo yung part 2 😊 may mga
biglaang problema a-arise yan pero chill ka lang. ok? Salamat ha
nagtiwala ka sakin. Sana natulungan kita, may kasunod pa to.. abangan
mo, galingan nyo ha…
-admin
Best wishes 😊
DIY WEDDING GUIDE - EST June 2016