ORGANIZATION WORKFLOW

MANAGEMENT APP AND TO DO

LIST

Summary
Article
The rapid growth of Internet application and development of Web technology
Info:
pro- vides an ideal platform for Organization Workflow Management App and
To Do List system and the Web based Organization Management service
Workflow Information Systems,
provides con- dition for distributed working and inter-enterprise corporation
Vol. 3 (2008), No. 1,
and it has become the characteristic of the next-generation Organization
pp. 003-009
Management. It is a web- based application; it will be accessed
Received By:- simultanewously from many fields of offices. Field offices are supposed to
Accepted:- enter information of Employee of their region.This infromation is compiled
and used at for informatin purposes.
The project has been developed to fulfill the requirements of the employees in
working their task.The tools and technologies used for developing the software
are React for analysis and design phases for developing the code for the application and
Firebase as the back end tool on this platform
Key words
Organizational Management System Android App, XML, Reasearch and
Development
 Introduction managers, and so on
The process of constructing such kind of systems
is not so simple. It involves a mutual development
of application program and database. The
application program is actually the bridge between
the users and the database, where the data is stored.
Thus, the well-developed application program and
database are very important for the reliability,
flexibility and functionality of the system.so defined
systems differentiate to each other and their
development comprises a great variety of tasks to be
resolved and implemented.
Every elementary book dealing with Figure1:- Information System Diagram
management problems includes the elements of
specialization, and especially always popular “Organizations depend on Information
functional organizations dividing and organizing Systems in order to stay competitive. Productivity,
the enterprise to product lines, geographical which is crucial to staying competitive, can be
position of some parts, on the basis of production increased through better Information Systems.”
process, types of consumers, and so on. In
addition, large companies can be organized in Need for the System
auxiliary segments, doing it often according to  Employees and Managers to set goals and track
different methods at different operative levels. progress with shared tracking tools.
As a potential source of these organizational
forms, fast increasing software industry is identified  Appraisal data can be used to spot flight risks,
that has developed the long practice in under utilized, high per- forming employees or
developing big software application programs, low performing employees who are consistently
decomposing them into the series of comparative below standards.
small software  Automated reminder emails encourage
Information system suggests a computer employees to take notes on their ac-
technology to be used in order to complishments all year long allowing for
provide information to users in an improved communication through- out the year
organization (for instance), as for the purposes of and more well informed appraisals.
data transformation into useful information;  Goal tracking throughout the year leads to
computer hardware and software are improved productivity and im- proved
productivity. Managers and employees can work
more collaboratively ensuring expectations are
set and met.
designed and used a particular case is the
 Collect data and allows leadership to make
Human Resources Information System
informed, data based decisionsthe same
development. This kind of systems are
product; thus, it suits to the consumer’s wishes
responsible for storing data of the staff within an
even more.
organization and generating reports upon request.
Such kind of system could be integrated with
Detailed Problem Statement
other Information systems or modules:
Accounting Information System (AIS) – designed This report’s documentation goes through the
to transform financial data into information, or whole process of both applica- tion program and
Management Information System (MIS) that database development. It also comprises the
provides decision-oriented information to development tools have been utilized for these
ORGANIZATION WORK- FLOW MANAGEMENT APP AND TO DO LIST
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purposes. This system should consist of an appli-
cation program, on one hand, and a database
(repository of data) on the other. The program
should perform the basic operations upon the
database as retrieving, inserting, updating and
deleting data. Any additional functionality is a
goal of a further module development.It is a kind
of strategy to start the development from
designing and constructing the database, as this
structure will determine the further structure of
the application program.
The logical database model (tables, their
content and the relationships between them)
should respond to the given task and cover the
basic requirements.The Interface of the program
should be user-friendly, and the program should
be as easy for use as it is possible.
Both controls and forms should logically and
functionally be related within the program and
fully respond to the structure of the
database.Another problem is establishing the
connections with the database, every time, when
a query is needed to be performed upon it.
Exception-handling should also be taken into an
account during the system’s development due to
eventual exceptions that may occur.recent and
professional attitudes, to represent three basic
forms of the organization for project
management, with their description, characteristics,customer needs, expectations, constraints and
advantages and disadvantages, as well as to try
to identify cases where some of them can be
seen.
Advantages:
• Increased collaboration and teamwork
• Access to reliable data and information in
real time
• Reduced waste and reduced operating costs
• Promotion of continuous process
improvement
• Assistance in decision-making and strategic
planning from the company
• Increased profitability of the company
• Reduction of human failures
Disadvantages:
ORGANIZATION WORK- FLOW MANAGEMENT APP AND TO DO LIST
• It requires maintenance
• Lack of Communication
• Inconsitent Message
Feasibility of System
Projects can be seen as unique temporary
endeavours in which multifunctional and
multidisciplinary teams work together to
collaboratively accomplish tasks within the agreed
constraints of time, cost and quality (Cicmil,
2005:157). They are delivery vehicles for products
and services in a global economy (Jackson,
2008:329). A project is composed of many
activities, that each have to be described in terms of
a completion time, areas it will influence, persons
responsible, goals, resources necessary, input/output
requirements as well as organizational constraints
that might influence it. Many different teams and
resources are involved in a project, resulting in a
large amount of information flowing between the
teams.
Implimentation
 The Analysis and design phase is the recursive
nature of requirements. Pro- cess usually starts
with knowing of customer existing systems,
elicitation of requirements. In the analyzing
pro- cess, requirements’ conflicts are removed.
These requirements are then used in the design
process to define the functionality of proposed
system and to docu- ment functionality and
architecture of the system. So, this paper is all
about the analysis and design process, next
steps are the work to be done in the
future.Experts in the department can be
grouped to exchange knowledge and experiences
they possess. Thus, the project team has the
access to any technical knowledge existing in that
functional group. Further, it can be the big
resource of synergic solution for solving some
technical problems;
 Functional departments also serve as a basis of
technological continuity when some experts
decide to quit the project team, and the
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 enterprise, too. It is equally important, both in
technological continuity and in the continuity
of procedural, administrative and other policies
which will result when the project continues in
that department of the home enterprise.
 The last, but not the least important is that the
functional department possesses the organized
way of advancing individuals as experts in their
functional fields. The project can be an
opportunity for promotion all those who took
part in its successful work, but the functional
department is their home base and the focus of
their professional advancement.
 The implementation stage contains all the
steps followed in the construction in practice,
all the parts that compose the project with
different aspects of them and how do they
interact with each other and other some
important details of the implementation
process. It also describes the important files in
each part and the problems found during the
implementation and how they where solved.
Figure 2: Development Life Cycle
Scenario
Scenario according to dictionary: a written plan of
the characters and events in a play or film, taking
about the way in which a situation may develop.
Scenario is an important issue in software
engineering, it is like a story of functions of the
system and working with system. Scenario is
better to explain major parts and functions of the
system. So, we have written the following
scenario for our project of Employee
Management System:
 In Registration process the admin need
employee’s personal information like: name,
date of birth, national identity no/ passport
no, mobile, email, depen- dents, educational
information like: field of study,
ORGANIZATION WORK- FLOW MANAGEMENT APP AND TO DO LIST
4
qualification, experience and other related
information such as health problems, more
responsibilities than this job and so on
 After that, when time and days of work are
specified then manger create him/her
attendance according to work time and dates
then maintain it. Manager can view or update
employee details or status
 Employee login to system each work day and
mark attendance of current date or view
his/her own details.
 Manger calculate net salary at the end of each
month for employees according to attendance
and it is viewed and approved by admin
 When salary was approved by admin, then
Finance is responsible to pay salary approved
by admin, payment is possible to send
employee’s account or giving a check.
Task Assigned:
With Assigned Task, This project assigned
the task to the appropriate em- ployee
according to the designated trigger.
Data Entry:
A workflow can be triggered when all
the appropriate information is added and
assigned the person based on the task
and to start the working on the task.
Registration:
With a form registration workflow, a set
of rules can be automated after a user has
registred on a sign up page to response
accordingly such as it gives a reference
id and password.
New work Assigned and Delete:
Implement a project and devide to the
employee and to spot where the processes
can be further imporoved and deleted the
finished task.
Performance Evaluations:
With a perfomace review workflow
template, evaluations are simplified with
a checklist to complete that includes
filling out necessary documents and
submitting them easily to Admin for
 record keeping.
Conclusion
 The project entitled ”Organization
Workflow Management App and To Do
List ” is developed using ReactJs as front
end and Firebase as a database to back end
to computerize the process. This project
covers only the basic features required
like registered to employee,signup and
assigned the task. This project is able
create, modify, delete or view all
employee.
 This project shows an example of
effective way to organize staff details for
an organization.The combination of all
modules into one application will ensure
the perfect platform to manage employee
data and work to store for further use in
the future.Define the project with defining
the objectives which will determine the
final project evaluation;
 Define the key tasks associated with every
objective and define organizational units
of the home organization which can serve
as places for task performing;
 Determine organizational units responsible
for performing these jobs and units for
mutual cooperation;
 Make a list of specific characteristics or
evaluations associated with the project, as,
for example, the level of needed
technology, possible length of lasting and
project scope, all possible problems with
possible individuals who can be included
in the project, previous experiences of the
organization in realizing projects, and so on;
Future Scope
Some additional stuff could be implemented and
integrated into the application code making it much
more reliable and flexible; especially what concerns
a pay-roll module, for instance.
Apparently, the role of such systems is basic and
essential within each company that wants to keep a
really good control and record concerning its
personnel data, functionality and performance on all
levels in its structure. Every organization, in
ORGANIZATION WORK- FLOW MANAGEMENT APP AND TO DO LIST
nowadays, has the necessity of managing its staff on
a really good level as the staff has definitely the
greatest merit of building up a company as such as it
is. The well- managed staff means giving the
appropriate financial award-ness and all kind of
benefits as such as they have been deserved. That’s
why the development of such systems is not just a
programming business – a lot of people are
ordinarily involved in such projects and one of the
basic requirements is the reliability of the system,
especially what concerns the storage of data and all
of the operations that will be performed upon it.
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