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(Tran Nguyen Hoang Minh) Bao Cao Kien Tap - Final
(Tran Nguyen Hoang Minh) Bao Cao Kien Tap - Final
MARKETING ACTIVITIES IN
MALAYSIA TOURISM
PROMOTION BOARD
Director/Tourism Attaché
Vice Director
Receptionist Receptionist
(Source: TOURISM MALAYSIA)
The organization structure of Malaysia Tourism Promotion Board Vietnam
follows the principal of functional departmentalization. Even though the whole
board in Vietnam mainly serves as a marketing department, the functional
departmentalization model still work fine in not only differentiate the slightly
distinguish function of overseas office in Hanoi and marketing rep office in Ho
Chi Minh city.
TOURISM MALAYSIA human resource has a total of only 8 people,
which includes 2 are Malaysian, the rest are Vietnamese. All of them are at least
bachelor-degreed. The ratio of male over female is 1:3, which is suitable for a
service related organization.
1.3 The important role of marketing to tourism
Tourism ranked number 4 in the top of the most important industries in
Malaysia. By 2020, the tourism industry strives to rank in number 2 industry.
Malaysia strives to achieve all three goals, which includes increase visitor
numbers, increase income from visitors and increase length of stay of visitors.
Since 1990, the Malaysian tourism industry has developed the "Visit Malaysia
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year” and brought a great success, attracting 7.4 million tourists came to
Malaysia, up 2.6 million compared with 1989. Continuing this success,
deployment Malaysia Tourism Year 2nd Malaysia in 1994. On the occasion of
the 50th anniversary of Malaysia's independence in 2007, the 3rd year TOURISM
MALAYSIA was held under the theme "Celebrating 50 years of the nation." With
more than 200 events and 50 major programs taking place across the country
throughout the year, Malaysia Tourism Year with the slogan "Malaysia Truly
Asia" attracted 20.97 million visitors, bringing in total revenue of 46.1 billion
ringgit.
By these above evidence, we can conclude that marketing play an
significant and essential role in Tourism. Tourists are usually attracted by what
they can and may see, feel, touch, watch, taste, etc. in the future. So the marketing
plays as the role of a bridge for tourist to understand better about the destination
that they will explore, about the attractions that they will experience. Tourism
itself cannot develop without marketing. In spite of how many attractions a
country may have, without marketing, no one can know about those places, so
this is just forever a “hidden charm”.
1.4 Tasks done during internship period
During my 3 months internship (now extended duration to 6 months), I
was not only coached but also appointed to do several paper works and handle
some step of events. The coaching procedures include PR contents writing,
customer relationship enhancement and event planning. Following is some main
tasks I have done during my internship period:
Marketing tasks: Create PR content, translate PR content (media release)
into Vietnamese and vice versa, administrate Facebook Fan Page, take part in
TOURISM MALAYSIA programs, events, contact and negotiate with celebrities
for endorsement, compose cooperation plan and work with potential media, travel
agent cooperators.
Admin tasks: scanning, sending contract to contractor, Hanoi office.
Communication tasks: working with the performer team from Malaysia
during the events.
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Chapter Two: MARKETING ACTIVITIES IN MALAYSIA TOURISM
PROMOTION BOARD DURING 2011 TO 2013
2.1 Marketing Activities in Malaysia Tourism Promotion Board from 2011 to
April 2014
2.1.1 Growth speed of number of Vietnamese visitors
Chart 2.1 Vietnam tourist arrival to Malaysia from 2011 to 2013
235700
211008
173783
30000
25000
Tourist
Arrival
20000
15000
10000
5000
0
January
February
March
April
2014
18245
23839
23123
22210
2013
12912
17846
19375
19979
Shopping
4%
13%
Eco,
history
travel
Sport
travel
38%
Holiday
8% 4% Honeymoon
47%
Male
53%
Female
2% 2%
6%
Under 15
From 40
90%
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Chapter Three: THE OUTLOOK, ORIENTATION DEVELOPMENT AND
RECOMMENDATIONS FOR PROMOTION/IMPROVEMENT OF THE
MARKETING ACTIVITIES IN
MALAYSIA TOURISM PROMOTION BOARD
3.1 The outlook of the Marketing Activities in Malaysia Tourism Promotion
Board
3.1.1 Opportunities
First opportunity for TOURISM MALAYSIA is large budget for tourism
marketing, expressed by: Organizing large events throughout the year to attract
tourists to Malaysia. These activities are spread over many fields, such as
entertainment (Music Festival FMFA), sports (F1 GP Petronas), culture, cuisine,
.. Particularly in Malaysia Tourism Year 2014 there are more than 200 large and
small events taking place across the country. The large budget also help to attract
tourists to Malaysia's special events through sponsorship tickets to the big show
with high value, such as package ticket F1 GP Petronas can cost more than 2
million Vietnam dong / person
Second opportunity for Toursim Malaysia is infrastructure in the modern
big city, convenient for tourists. Specifically: In Kuala Lumpur - Malaysia's
capital, more than 5 subway and skytrain lines go to most places in the city
quickly and conveniently because these lines are so closely connected with each
other and located in or close to tourist attractions, famous shopping. The cost for
each trip is not high (average is about 10 to 15 thousand Vietnam dong depend on
the distance). Besides, tourists flew to Kuala Lumpur international airport or
airport for low-cost airlines in Kuala Lumpur are accessible easily via city bus
and transport in particular. Putrajaya - Malaysia's administrative capital is also
recognized as a "smart city" by the installation of high technology system in the
whole city from the card, at the same time, move the bus system in the city is
very convenient and cheap more so than other tourist destinations. On weekends,
tourists can tour around the city with only RM1 (about 6,000 Vietnam dong).
3.1.2 Threats
First of all, threat comes from severe competition from other countries in
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the region such as Thailand, Cambodia top attractions for the Vietnamese in the
last 2 years, with 787.301 tourist arrivals to Thailand and 763.136 to Cambodia in
2013 alone. Figure is nearly three times the number of Vietnam tourist arrival to
Malaysia in 2013 (235.700 visitors). Moreover, Singapore is also attractive
destination for tourists by shopping centers and big brand Universal Studio theme
park.
Second of all, the Malaysia Airlines crisis poses a great threat to Malaysia
tourism industry in general. The missing plane incident Malaysia Airlines MH
370 and then informed to be drop in the Indian Ocean was a major threat by the
Malaysian tourism industry. This crisis not only caused damage to airlines in
particular, but also significantly affected the tourism industry because this event
brought great confusion for tourists about safety when traveling to Malaysia.
In the situation that the incident of MH 370 is still unsolvable and remained
painful after 4 months disappeared in spite of great effort on searching, the MH
17 of Malaysia Airlines is suspected shot down in Ukraine caused the tragedy of
298 deaths. The case has led Malaysia Airlines directly to the biggest crisis ever,
which can easily makes it become bankrupt. Malaysia – vaguely become a
superstitiously unsafe destination.
3.2 The development orientation of Marketing Activities in Malaysia
Tourism Promotion Board
Currently, TOURISM MALAYSIA mainly focus on traditional travel,
which take scenery, shopping, cuisine, festivals to be the main attraction to
tourist. This is not a bad thing but someday the demand will become saturated
then there should be a new trend to exploit other resource to develop tourism.
Based on the development level of Malaysia always ranks in the top of South East
Asia, this should be an ideal place for ASEAN citizen to have their affordable
foreign campus, and a substitute.
Education tourism: Malaysia school atmosphere is well known for its
uniqueness and social interaction of different groups, as the number of institutions
increases due to the help of foreign colleges and universities so did the foundation
of the tourism industry. Currently over 50 000 foreign students are in Malaysia.
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In addition, this type of industry is not aiming to target students only but also
their families for example when they come to visit their children then that means
they will also get an opportunity to spend their holidays touring around Malaysia.
Medical tourism: health tourism existed long before during the eighteenth
century. This tourism is associated with the following, spas, places with health-
giving mineral waters, treating diseases from gout to liver disorders and
bronchitis. Doctors have highlighted the benefits of bathing in seawater, and sea
bathing, even this has become a part of health tourism. In Malaysia it was firstly
introduced in 1999, known as the Medical Health Sector. It has become popular
for its safe and mostly affordable medicine, which therefore has attracted so many
people around the world.
3.3 Solutions
Overall, besides the program by the Ministry of Culture and TOURISM
MALAYSIA, Malaysia Tourism Promotion Board proposed in Malaysia,
Malaysia Tourism Promotion Board in Vietnam needs to target strategies and
longer-term (up least 5 years) to develop Vietnam market going in the right
direction and for the right purpose. In particular, the first and most important is
the choice of market research companies to conduct the prestigious survey and
find out the needs of tourists and tourism advertising channels effectively.
3.3.1 The solution for the first drawback
In order to improve the situation of “tourism promotion activities are not
widely provincial government”, there should be a market research to identify
potential markets in Vietnam except for Ho Chi Minh City and Hanoi. Next
comes building up Malaysia tourism promotion program on the scene or online in
particular localities. These programs can be divided into two management zones:
north by the Hanoi office manager (from Hue to the south) and the south by the
office in Ho Chi Minh City Manager (from Hue to the north).
Raise the awareness of the Vietnamese, not only from two biggest cities
but also from other areas about Tourism in Malaysia in particular and the country
Malaysia in general. Customers acknowledge about Malaysian tourism mostly
through social media channels, or more specifically from newspapers, online
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newspapers, and television. Therefore, the need to further strengthen the
promotion of this communication channel should be a concern.
Currently, Malaysian tourism advertisements are only shown on foreign
channels. So, TOURISM MALAYSIA in Vietnam should translate the content
into Vietnamese then widely advertise them on TV channels. Besides, the
information on tourist destinations as well as big events of the year in Malaysia
should be advertised widely and more frequently in newspapers, online
newspapers and other channel. In addition, Malaysia Tourism Promotion Board
should assist tourism companies, airlines by attaching information about travel
packages, airfares on this advert.
3.3.2 The solution for the second drawback
The “lack of localized publications” problem can be solved by finding out
the difference between the tourism products of Malaysia and other countries in
the region, thereby, creating strong and distinct elements of their own to focus on
marketing and impressing visitors from Vietnam.
Increase the level of Vietnamese tourists’ access to Malaysia publication.
At the same time, it is also important to optimize the print quality and minimize
the cost for this activity. Such travel publication assistance as brochures,
handbooks on tourism products... is a superior of travel to Malaysia by the full
amount of information, beautiful images. These publications should be translated
into Vietnamese so as to help visitors easily find out the many types of tourism in
Malaysia, regardless of age, profession and at any level.
3.3.3. The solution for the third drawback
This “website is not user friendly” problem has its solution is to diversify
the types of events based on each specific tourism product to promote at the exact
target customers: customers who are interested in history, customer who like
sports, and those who love shopping.
Re-evaluate the effectiveness after an event in terms of media (number of
articles, readers and people who know about the events ...), economic (the amount
of travel packages and airfare registered ..), evaluation of participants on the
program’s quality in order to learn from experience, which is necessary for
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deciding whether to continue organizing the years after or not. This assessment
can be done by preparing a brief and properly focusing questionnaire, or
conducting interviewing any of the participants. Each answerer can be
encouraged by getting souvenirs from TOURISM MALAYSIA.
3.3.4 The solution for the final drawback
Tourism Malaysia can stop “the choice of travel products uneven”
situation by creating and maintaining Malaysia's national image of being
conscious of and responsible for nature conservation, ecology, and environment.
Moreover, there is the need to provide audiences the information of all-year-long
festivals Malaysia, perfect cities for MICE trips such as Kuala Lumpur or
Putrajaya and so on. In Vietnam, when organizing such activities it is also
necessary to pay more attention to this factor, especially in printed publications
and event organization. The images of animals and ecosystems as well as the
repertoire of cultural performances, folk art should be brought to introduce more
in Vietnam to gain visitors’ impression, and this is also a good matter of data that
can support journalists in writing Malaysian tourism promotion. However, in case
of Malaysia, while the eco-adventure tourism, historical and tourist resort are
being exploited well, festival or MICE travel should be enhanced by boosting
more aspects of Malaysia.
3.3.5 Solution for Facebook Fan Page
Based on the available subscriptions, develop the social networking sites
Vietnam TOURISM MALAYSIA to be one of the most popular sites with
travelers in Vietnam which provides really useful information for those who wish
to travel to Malaysia. Facebook is the most popular social network in Vietnam
with 74.5% of users. Then, this social media network should be important factor
to be addressed.
Currently, the promotion of information on Facebook in Vietnam
TOURISM MALAYSIA has still not been planned specifically in development
and implementation in a professional manner. Therefore, despite the fact that the
number of "Subscribers" is large (over 60,000 people), the information published
has still not been widely known among online community.
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Proposed solutions to the social media network will be as follows:
- Cooperating with companies specializing in social marketing to perform
physical tasks such as running ads (Facebook Ads and Sponsored Stories) or
organizing activities to increase awareness and fan base.
- Rebuilding the plans on posting content on Facebook. Based on the
content published, there should be more changes and variations to fit and inspire
viewers. Also, updating the latest information on TOURISM MALAYSIA (cost
reduction programs, how to travel between the cities, the fare changes...) for
customer to capture exact and immediate information is of importance.
- Openly and quickly giving answers to customers’ questions, which not
only helps travellers to get necessary information need but also provide
information for other traveler-to-be who needs them in the future. At the same
time, it is also important to create the image of the country Malaysia and friendly,
enthusiastic and warm Malaysian.
Such activities on Facebook should always be carefully planned at least 1
month before show time, and then constantly updated and should not be stopped
for any reason. Besides, it is the influencers who also contribute much to
promoting Malaysian tourism on social networking communities. At the present,
actress Dinh Ngoc Diep has been playing the role of an ambassador. However,
the obligations and roles of the actress have not been clearly planned. As a result,
Malaysia Tourism Promotion Board should develop programs for those people,
namely:
- Photos and activities to do in the events
- Theme song in Vietnamese to demonstrate in Visit Malaysia Year 2014
However, it shouldn’t be limited at one person, the affecting person may
be flexibly chosen so as to suit the Malaysia tourism’s products. For example: In
the field of sports, it is wiser to choose athletes (bicycle athletes famous golfers);
fashion icons or, a lot of other people who appear to have beautiful image
towards community (models, actors, or Miss); field of health care needs people
who is known for being healthy, supple and well aware of health.
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CONCLUSION
In conclusion, Malaysia has been doing a great job promoting the country
image to Vietnamese audiences. Malaysia now is one of the top of mind
destination for Vietnamese tourists along with familiar attractions such as
Thailand, Cambodia and Singapore. The number of tourist arrival to Malaysia has
been continuously increased thanks to the effective marketing strategies of
Malaysia Tourism Promotion Board in general in Vietnam Rep Office in
particular. However, when compared to the abundance tourism resource of
Malaysia, the potential has not been fully exploited. There are many other
magnificent places, appealing festival, exotic cuisine in Malaysia that Vietnamese
tourist are not even aware of.
During the internship in Malaysia Tourism Promotion Board, I have learnt
a lot from writing PR contents; cooperate with counterparts to run an event
smoothly. However, there are still some drawbacks in TOURISM MALAYSIA
such as lack of people so sometimes the jobs to be done are overloaded. The
social media channel is not exploited to the fullest of its advantage. I hope in near
future, TOURISM MALAYSIA will have a professional market research
company to get a full observation of the tourism pie in Vietnam to reach even
more targeted customers, then an advertisement company or at least a specialized
staff to use the power of social media since this is the strongest but also cheap
channel to reach mass audiences.
I would like to thanks Ms Minh Duc for guiding me to finish this report,
all teachers in FTU in general and particularly Ms Hai Thuy and Mr Giang Nam
for providing me with academic and up-to-date marketing theories, also
TOURISM MALAYSIA staffs, especially Ms Vinh Hai, Ms Ai Nhu and Mr
Huynh Vu for helping me to achieve a useful internship period. I strongly believe
in the future development of TOURISM MALAYSIA as the role of guiding
customer taste to help Malaysia reach top attraction for the Vietnamese.
APPENDIX
Table 1 Number of visitors per each TOURISM MALAYSIA program