IT APPLICATIONS IN BUSINESS

QUIZ 2

MODULE 2.1 the worksheet and to select the cell

to the right
BASIC SPREADSHEET FOR
➔ FORMULA: giving commands to
ACCOUNTANTS MS excel to perform functions
● Order of Operations - Excel reads the
EXCEL order of operations from:
● Powerful spreadsheet app that allows ➔ From left to right
users to organize data, complete ➔ First negation (-)
calculations, make decisions, graph data, ➔ Then percentages (5)
complete calculations, make decisions, ➔ Then all exponentiations (^)
graph data, develop professional-looking ➔ Then all multiplication (*) and
reports, publish organized data to the web, division (/)
and access real-time data from websites
➔ Finally all additions (+) and
➔ Workbooks (physical notebook) subtractions (-)
and worksheets (physical pages of
notebook)
OPTION BUTTONS
➔ Charts - virtual representation of
our daily data which makes it easier NAME MENU FUNCTION
for us to analyze data
➔ Tables Auto Fill Options Provides options for
how to fill cells
➔ Web support - secure help from the
following a fill
Microsoft online operation, such as
dragging the fill handle
MODULE 2.2
BASIC SPREADSHEET FOR Autocorrect Options Undoes an automatic
corrections, stops
ACCOUNTANTS future automatic
corrections of this type,
FLASH FILL or causes Excel to
● To use Flash Fill display the
➔ Click a cell AutoCorrect options
➔ Type desired text and then press dialog box
the DOWN ARROW to select the
next cell Insert Options Lists formatting options
➔ Type desired text again following following an insertion
the same pattern (EX. email of cells, rows or
address) columns
➔ Click Data on the ribbon to select Paste Options Specifies how moved
the Data tab or pasted items should
➔ Click Flash Fill to enter similarly appear (for example,
formatted text with original formatting,
without formatting, or
ENTERING FORMULAS with different
● To enter a Formula Using the Keyboard formatting)
➔ With the cell to contain the formula
selected, type the formula in the cell Trace Error Lists error-checking
to display the formula in the formula options following the
bar and in the current cell and to assignment of an
display colored board around the invalid formula to a cell
cells referenced in the formula
➔ Press TAB to complete the
arithmetic operation indicated by
the formula, to display the result in

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VERIFYING FORMULAS USING RANGE MODULE 2.3
FINDER BASIC SPREADSHEET FOR
● To verify a Formula using a rangefinder
➔ Double-click a cell to activate
ACCOUNTANTS
Range Finder
➔ Press the ESC key to quit Range ROTATING TEXT AND USING THE FILL
FInder and then click anywhere in HANDLE TO CREATE A SERIES
the worksheet to deselect the AUTO FILL OPTION DESCRIPTION
current cell
Copy cells Fill the destination area
CONDITIONAL FORMATTING with contents using the
● To apply conditional formatting format of the source
➔ Select the range to which you wish area. Do not create a
to apply conditional formatting series.
➔ Click the conditional formatting
button on the HOME tab to display Fill Series Fill destination area
the conditional formatting menu with series using
➔ Click New rule in the conditional format of source area.
formatting menu to display the New This option is the
Formatting Rule dialog box default.
➔ Click the desired rule type in the Fill Formatting Only Fill destination area
Select a Rule type area with contents, without
➔ Select and type the desired values applying the formatting
in the edit the Rule description area of source area.

RELATIONAL FORMATTING WILL Fill Without Formatting Fill destination area

OPERATOR APPLIED IF... with contents, without
applying the formatting
between cell value is between of source area.
two numbers
FIll Months Fill the destination area
not between cell value is not with a series of months
between two numbers using the format of
source area. Same as
equal to cell value is equal to a Fill Series and shows
number as an option only if the
source area contains
not equal to cell value is not equal the name of a month.
to a number

greater than cell value is greater COPYING A RANGE OF CELLS TO A

than a number NONADJACENT DESTINATION AREA
● To copy a range cells to nonadjacent
less than cell value is less than a destination area
number ➔ Select the cell or range of cells to
copy, and then click the Copy
greater than or equal cell value is greater button on the Home tab to co the
to than or equal to a values and formats of the selected
number range to the Office Clipboard
less than or equal to cell value is less than ➔ Click the first cell in the destination
or equal to a number area
➔ Click the Paste button on the Home
tab to copy the values and formats
of the last item on the Office
Clipboard to the destination area.

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ABSOLUTE VERSUS RELATIVE MAKING DECISIONS-THE IF FUNCTION
ADDRESSING ● To Enter an IF Function
➔ Click the cell to contain the formula,
CELL TYPE OF MEANING
and then click the insert Function
REFEREN REFERENCE
box in the formula bar to display the
CE
Insert Function dialog box
$B$4 Absolute cell Both column and ➔ Click the “Or select a category”
reference reference remain arrow and then select Logical in the
the same when list to populate the Select a function
you copy this list with logic functions
cell, because the ➔ Click IF in the “Select a function” list
cell references to select the required function
are ABSOLUTE. ➔ Click the OK button to display the
Function Arguments dialog box
B4 Relative cell Both column and ➔ Enter the logical test in the
reference row references Logical_test box to enter a logical
are RELATIVE. test for the IF function
When copied to ➔ Type the result of the IF function if
another cell, both the logical test is true in the
the column and Value_if_true box
row in the cell
➔ Type the result of the IF function if
reference are
the logical test is false in the
adjusted to
Value_if_false box
reflect the new
location. ➔ Click the OK button to insert the IF
function the selected cell
B$4 Mixed This cell
reference reference is ADDING AND FORMATTING
mixed. The SPARKLINE CHARTS
column reference ● To Add a Sparkline CHart in the
changes when Worksheet
you copy this cell ➔ Select the cell in which you want to
to another insert a sparkline chart
column because
➔ Display the INSERT tab and then
it is relative. The
click the Line button to display the
row reference
Create Sparklines dialog box
does not change
because it is ➔ Drag through the range of cells of
ABSOLUTE. which you want to chart, and then
lift your finger or release the mouse
$B4 Mixed This cell button to insert the selected range
reference reference is in the Data Range box
mixed, The ➔ Click the OK button to insert a line
column reference sparkline chart in the selected cell
does not change and display the SPARKLINE
because it is TOOLS DESIGN tab
absolute. The
row reference
changes when
you copy this cell
reference to
another row
because it is
RELATIVE.

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