Process Manual: Saksham Jharkhand Kaushal Vikas Yojana (SJKVY) Pilot Phase

Version 1.
0 (9 January, 2016)
Process Manual
Saksham Jharkhand Kaushal
Vikas Yojana (SJKVY)
Pilot Phase
Jharkhand Skill Development

Mission Society, Ranchi
Version 1.0
(9 January, 2016)
Draft
1
Version 1.0 (9 January, 2016)
Introduction
The Manual for Standard Operating Procedures (“Manual”) for the Pilot Phase of Saksham Jharkhand
Kaushal Vikas Yojana (SJKVY) has been developed as ready reference for all stakeholders involved in
the programme’s implementation.
The Manual describes step-wise processes and maps them with the responsible process owner, along
with providing general guidelines on each module. Wherever applicable, related documents
(formats/guidelines) are mentioned alongside each process. Although most processes are sequential in
nature, in the order of the modules as described, it must be understood that some processes shall run
simultaneously for the programme timelines to be achieved.
An important mandate for the Jharkhand Skill Development Mission Society (JSDMS) is to develop a
Labour Market Information System that would act as a common platform for various stakeholders in
the skill ecosystem. For this, JSDMS has developed the HUNAR (Hallmarking of Unrecognized, Novice
and Amateur Resources) portal which will serve as an integrated system to implement skill
development programmes in the state, and serve as a source for information on the labour market. This
document incorporates the implementation of skill trainings into the HUNAR portal. However, as
several features of the HUNAR portal are currently under test run, all HUNAR-related processes in this
manual shall also be carried out offline (files) or through email, as detailed herein.
This Manual has been developed in consultation with various stakeholders including JSDMS officials,
DFID-Technical Assistance team, and training service providers. The Manual is applicable only for the
pilot phase of implementation of SJKVY. As the programme enters the second phase of implementation
(post-pilot), there may be corresponding changes in the processes described herein.
Pursuant to the issue of this Manual, stakeholders may direct any queries or inputs to the JSDMS State
Team at jsdm.sjkvy@gmail.com.
Version Control
Version Number Released on
Version 0 19 December, 2015 (Workshop with Training Service Providers)
Version 1.0 09 January, 2016 (Workshop with District Skill Officers)
2
Abbreviations
Abbreviation Expanded Form
DoLETS Department of Labour, Employment, Training & Skill Development
HQ Head Quarters
JSDMS Jharkhand Skill Development Mission Society
JSDMS DT JSDMS District Team
JSDMS ST JSDMS State Team
LoA Letter of Award
NOS National Occupation Standards
NSQF National Skills Qualifications Framework
QP Qualification Pack
SJKVY Saksham Jharkhand Kaushal Vikas Yojana
SSC Sector Skill Council
TSP Training Service Provider
Definitions and Interpretations

(i) “Day” implies “working day”
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Table of Contents
Background ............................................................................................................................................................... 5
Overview: Core Processes ........................................................................................................................................ 7
1. On-Boarding of TSP ........................................................................................................................................ 8
2. Mobilization and Selection of Candidates ......................................................................................................9
3. Training Centre Approval .............................................................................................................................. 13
4. Batch Approval ............................................................................................................................................... 16
5. Training Delivery ........................................................................................................................................... 18
6. Assessment and Certification of Trainees .................................................................................................... 19
7. Wage/Self Employment and Subsequent Tracking .....................................................................................22
8. Requisition and Payments.............................................................................................................................23
9. Programme Monitoring by District Team .................................................................................................... 27
10. Annexure (Formats) ..................................................................................................................................... 29
4
Background
Purpose of the Document
The Manual for Standard Operating Procedures (“Manual”) for the Pilot Phase of Saksham Jharkhand
Kaushal Vikas Yojana (SJKVY) has been developed as ready reference for all stakeholders involved in
the programme’s implementation.
The Manual describes step-wise processes and maps them with the responsible process owner, along
with providing general guidelines on each module. Wherever applicable, related documents
(formats/guidelines) are mentioned alongside each process. Although most processes are sequential in
nature, in the order of the modules as described, it must be understood that some processes shall run
simultaneously for the programme timelines to be achieved.
This Manual has been developed in consultation with various stakeholders including JSDMS officials,
DFID-Technical Assistance team, and training service providers. The Manual is applicable only for the
pilot phase of implementation of SJKVY. As the programme enters the second phase of implementation
(post-pilot), there may be corresponding changes in the processes described herein.
About Jharkhand Skill Development Mission Society ("JSDMS")
Jharkhand Skill Development Mission Society ("JSDMS") was registered on 1 October, 2013 under the
Societies Registration Act, 1860 to function as an autonomous organisation under Department of
Planning and Development, Government of Jharkhand. Through a Government of Jharkhand
notification dated 18 June, 2015, JSDMS was made an autonomous body under Department of Labour,
Employment, Training & Skill Development, Government of Jharkhand.
The primary objectives of JSDMS are:
 To increase employability of the youth and empower them to take part in the economic growth
of Jharkhand and India, through chalking out a roadmap of providing professional and skill
training in modern and market driven professions at reasonable cost and monitoring its
delivery, and thereby reduce unemployment, under employment poverty and socio- economic
inequality;
 To monitor the quality of training imparted to produce targeted number of high quality skilled
personnel across various strata of youth and workers, especially from amongst the
disadvantaged sections of the society;
 To develop self-employment and entrepreneurial skills for youths of Jharkhand;
 To prepare a roadmap to provide skill development training to the youth of the State;
 To assist in creating an enabling environment to attract investment in professional and skill
development sector;
 To assist the State Government in formulating appropriate policy, legislations and/or measures
to fulfil the skill gap;
 To create effective convergence between school education, professional courses and various
skill development efforts of Central and State Governments;
 To promote and carry out, on its own or on behalf of the State Government, activities to
generate awareness, research and study on skill demand; etc.
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About the Saksham Jharkhand Kaushal Vikas Yojana (SJKVY)
The scheme will be implemented on pilot basis across the state of Jharkhand in the year 2015-16 that
aims to provide quality skills training aligned with the National Skills Qualification Framework (NSQF)
and responsive to industry needs. The scheme aims at employment of 70% of successful trainees
through placement-linked and self-employment mechanism. Payment terms and schedule shall be
guided by the Common Norms notified by the Ministry of Skill Development and Entrepreneurship
dated 15th July, 2015.
Following are the key elements of the scheme:
(i) Scheme Beneficiaries
The scheme will focus on youths of the state in the age group of 18-35 years.
(ii) Sectors and Trade covered under the scheme
Youths from the state will be trained in high-impact sectors including Tourism & Hospitality, Telecom,
Security, Retail, Plumbing, Logistics, IT/ITES, Electronics, Domestic Worker, Construction, Capital
Goods, BFSI, Beauty & Wellness, Automotive, Apparel, Agriculture etc. The respective Sector Skill
Councils will be the lead to design the required Qualification Pack (QP) based curriculum.
(iii) Key Stakeholders
Following are the key stakeholders in regard to the scheme implementation process
 JSDMS
 Department of Labour, Employment, Training and Skill Development
 District Administration of Jharkhand
 Sector Skill Council/s
 Training Service Providers
 Assessment Agencies of SSCs
 Trainees
 Banks and Financial Institutions
 Employers
(iv) Institutional Arrangement
The institutional arrangement for implementation of the pilot phase of the scheme is laid out below:
 Implementing agency: JSDMS

 Implementation partner: Training Service Providers (TSPs)
 Assessment & Certifying Agency: Sector Skill Councils to allot assessing agencies for post
training assessment; SSCs to provide certificates to successful candidates
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Overview: Core Processes

I. On- JSDMS, through the SJKVY Scheme, envisages to
 Registration on HUNAR
boarding of implement NSQF compliant trainings through
 On-boarding through file
TSP reputed and well established TSPs.
records
JSDMS seeks to raise awareness on skills among the

II. Trainee  Skill Mela and Counselling youth & their families through skill fairs. Candidates
Mobilization  Candidate Registration on shall be counselled by TSPs to match aptitude and
& Selection HUNAR aspiration with courses. District reservation policy
 Batch Finalization shall be followed in trainee selection.
Training centres shall be subjected to physical

III. Training  Setting up of Training Centre verification before trainings are authorized to run.
Centre  Physical Verification by SSC mandated standards shall be enforced through
Approval JSDMS
mandatory accreditation of centre by the concerned
 Centre Accreditation by SSC
SSC/s.
 Curriculum Design Curriculum shall be as per the QP/NOS mandated

IV. Batch  Training and Activity Plan by SSCs. TSPs shall submit a day-wise plan for
Approval  Internship Plan covering the curriculum. TSPs shall also indicate the
 Approval of Training Design expected dates of batch initiation and assessment.
by JSDMS
Attendance shall be monitored to improve the

 Curriculum Design
V. Training quality and accountability of training. There shall be
 Training Plan
Delivery periodic verification by JSDMS to ensure
 Attendance
compliance and authenticity of submissions.
 Internal Assessment by TSP
VI. Assessment shall be through SSC affiliated third

 Assessment
Assessment party agency in order to ensure quality assessment.
 Certification
& Certifications shall be by the concerned SSC.
Certification  Re-Assessment, if any
 Placement / Credit SJKVY’s prime focus is to enhance employability in

VII. Facilitation terms of wage-employment or self-employment.
Placement &  Tracking through periodic TSPs shall be mandated to place 70% of trainees for
Tracking update receiving the entire final instalment.
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1. On-Boarding of TSP
Guidelines
(i) After execution of the Agreement between JSDMS and the Training Service Provider (TSP) for
implementing the pilot phase of Saksham Jharkhand Kaushal Vikas Yojana (SJKVY), the TSP would
need to be on-boarded through the State’s MIS portal viz. HUNAR, as well as through file records.
(ii) In view of HUNAR portal currently being under test run, all HUNAR-related processes in this manual
shall also be carried out offline (files) or through email.
Process / Activity Process Location Timeline Associated

Owner Documents
1.1 HUNAR registration of TSP from back-end JSDMS HUNAR Within 2 days ‘TSP-Details’
(http://hunar.jharkhand.gov.in/) ST of Agreement format
execution
1.2 System-generated confirmation to TSP about HUNAR Email
receipt of registration request
1.3 Unique physical file to be opened for each JSDMS JSDMS HQ Within 2 days
TSP with all relevant documents e.g. Letter of ST / Files of Agreement
Award (LoA), Acceptance of LoA, Signed execution
Agreement between JSDMS and TSP, Bank
Guarantee of TSP, and any related
correspondence
1.4 TSP physical file to be sent to MD, JSDMS JSDMS JSDMS HQ Immediately
for approval. ST / Files
 If approved, copy of MD’s approval to be
marked to the JSDMS DT, along with all
relevant documents in the State File
 If not approved, reasons for the same to
be communicated to the TSP for further
action / remedy by TSP
1.5 JSDMS DT to open a unique physical file for JSDMS DT Office / Within 2 days
each TSP in the district, with all relevant DT Files of MD
documents e.g. LoA, Acceptance of LoA, approval
Signed Agreement between JSDMS and TSP,
Copy of MD’s approval, and any related
correspondence
1.6 TSP request for on-boarding accepted on JSDMS HUNAR As per
HUNAR and portal access provided to the ST HUNAR
TSP readiness
1.7 System-generation of User ID, password and HUNAR

verification mail for TSP
1.8 Log-in through User ID and Password onto TSP
HUNAR
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2. Mobilization and Selection of

Candidates
Guidelines
Candidate Profile
(i) The target beneficiaries for the Saksham Jharkhand Kaushal Vikas Yojana are youth of Jharkhand in
the age group of 18-35 years. Candidates may avail the benefits of skill development training only once
under the pilot phase of Saksham Jharkhand Kaushal Vikas Yojana.
(ii) Persons who have undergone skill development training under any State or Central Government
programme/scheme in the past and are yet unemployed may be considered for mobilization, but
persons who have received training within the past one year should ideally not be included in this
pilot. Information in this regard can be sought from the candidate himself/herself, and the district
team involved in the process may do so through interview or informal communication.
(iii) Candidates enrolling for a trade should meet the minimum qualification of the trade as mandated by
the concerned Sector Skill Council (SSC). For aiding the selection of candidates, an indicative list of
recommended maximum qualifications, corresponding to SSC-mandated minimum qualifications, is
provided at Annexure-1.
(iv) The TSP must adhere to the district reservation policy applicable in the allotted districts, as placed at
Annexure-2. For any deviation from the district policy, written approval of the Mission Director shall
be taken prior to initiation of the training. A district level roster of candidates must be maintained in
each district by the TSP for this purpose. For the pilot phase, the TSP is required to ensure adherence
to the district reservation policy by the end of the pilot phase of training.
Awareness Building and Mobilization
(v) The State through its arms and implementing agencies will sensitize the community about Saksham
Jharkhand Kaushal Vikas Yojana through relevant resource persons.
(vi) JSDMS will aim to conduct awareness campaigns to provide information on skill training
opportunities in the state and to invite applications from prospective candidates. Such IEC campaigns
will be conducted with the help of Public Relations Department (PRD) Jharkhand and through
newspapers, radio, television, posters, banners, road-shows, nukkad nataks, etc. IEC templates shall
be designed at the State level and shared with District Teams. At the district level, IEC shall be
conducted by the District Team, in line with the State-level IEC templates / guidelines.
(vii) An IEC budget shall be approved by the JSDMS State Office, with approval from the Executive
Committee, and districts shall be allotted IEC budgets accordingly. After organising any related event,
the JSDMS District Team shall submit a utilization certificate to the State Office, along with a report
on the event.
(viii) Skill Melas could be organised by JSDMS at the district level. Such Skill Melas shall be organised by
the District Team in proper consultation with the State Team. At Skill Melas, each interested candidate
should be allowed to submit his/her candidature details including name, age, Aadhaar Card number (if
any), contact details, educational qualifications, past work experience, and areas/sectors of interest for
undergoing training. On submission of such details, the TSP(s) allotted to the district shall enter the
candidate’s details onto the HUNAR portal, and a receipt with HUNAR log-in details and unique
registration number shall be issued to the applicant. This will create a district-wise and training sector-
wise waiting list of prospective candidates. This waiting list shall be utilized for mobilization of
trainees as and when further trainings are planned in the state.
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(ix) During mobilisation of candidates, it shall be the TSP’s responsibility to provide counselling to
candidates and their families on the nature of work in various sectors/trades, job opportunities,
relocation/migration requirements, expected pay and entitlements, growth prospects and risks
involved.
Objectives of Skill Mela
(x) Skill Melas should be organised with an aim to fulfil the following objectives:
 To create mass awareness about the scheme and various others initiatives of mission society;
 To provide direct interface of TSPs with Trainees and their families;
 To provide on the spot counseling to perspective trainees regarding skill trainings and its benefits;
 To understand the skill trainings of local youths
 To encourage local agencies to affiliate with SSCs to be perspective partners of JSDMS
Protocol for organizing Skill Mela
(xi) The following protocol should be followed while organising Skill Melas:
 The District Team should inform the State Team about a proposed Skill Mela at least 10 days
before the planned date of organizing the program;
 The JSDMS District Team should identify an open area/ hall with capacity to accommodate at
least 200 persons;
 The JSDMS District Team should prepare two banners for the program – one placed at the
entrance of the venue and the other at a central location inside the venue;
 TSPs allotted training targets in the district must ensure their presence at the Skill Mela;
 The location / venue for organizing the Skill Mela should be easily approachable;
 The venue should have the alternative power supply;
 The venue should have provision for separate toilets for male and female;
 The venue should have drinking water facility;
 The venue should be able accommodate at least three stalls of 5ft x 8ft from the TSP side;
 There should be at least two representatives from each TSP to explain and give details of skill
training opportunities to interested candidates;
 One representative from the TSP should be available to counsel candidates and their families;
 TSPs are required to register each interested candidate on HUNAR portal, either at the venue or in
the subsequent 3 days.
Mandatory Documents related to Skill Mela
 Budget sanction letter from JSDMS State Office to District Teams

 Registration book at Skill Mela venue to record basic details of all interested candidates
 Photographs of the event (to be submitted by District Team to State Team)
 Utilization certificate (to be submitted by District Team to State Team)
 Report on conduct of Skill Mela (to be submitted by District Team to State Team)
Selection of Trainees
(xii) Final selection of trainees must be done by the TSP in consultation with the district level team of
JSDMS, in line with steps 2.7 - 2.9 and the guidelines given at Annexure-1. The TSP may conduct
10
psychometric test or other screenings to judge the aptitude of potential trainees.
(xiii) TSP is required to ensure that the trainee selection is in adherence with the district reservation policy
by the end of the pilot phase.
(xiv) The list of trainees furnished by the TSP to the district team, at any time, should include relevant
details such as trainee profile (including photograph), identity & age proof, address proof and caste
certificate.
(xv) The following shall be considered as valid proof of identity: Driving license, PAN Card, Aadhaar Card,
Voter identity card, Class 10th mark sheet / pass certificate or any other valid proof issued by
Government.
(xvi) The following shall be considered as valid proof of address: Driving license, Aadhaar Card, Voter
identity card, Class 10th mark sheet / pass certificate or any other valid proof issued by Government.
Process Overview
Process / Activity Process Location Timelines Associated
Owner Documents
2.1 Identification of catchment area for TSP in
mobilization, possible locations for consultation
awareness/mobilization camps, and with
methods of generating awareness JSDMS
2.2 Preparation and publication of JSDMS ST
advertisement / IEC material for JSDMS DT
promoting candidate registration at
district level, and publicizing the
awareness/mobilization camps.
Advertisement / IEC shall carry details of
all documents required for registration,
including:
 Photograph
 Identification Proof
 Address Proof
 Education Certificates
 Aadhaar Card (if available)
2.3 Preparation of the basic IEC template for JSDMS ST JSDMS IEC
pamphlets, banners etc. by JSDMS ST State HQ Guidelines
(Common branding material for all IEC
activity)
2.4 Preparation of IEC material in line with TSP
ST guidelines / shared material, and get it
approved by DT
2.5 Organizing district level awareness/ JSDMS DT JSMDS TSP needs
mobilization camps TSP District HQ to get the
IEC material
 Each camp should have counselling (prepared
session(s) by the TSP(s) allotted to the for camp)
district, keeping in mind location of validated by
TSP’s centre, possible catchment area the JSDMS
and target beneficiary group DT 2 days
 Venue should be appropriate for the before the
camp
objective
2.6 During the camp, collecting information TSP Mobilization
from candidates on hard copy and Venue / TSP
subsequently uploading the same on Centre
HUNAR
2.7 Preparing a trade-wise list of all suitable TSP
candidates up to 3 times the batch size
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Owner Documents
(along with reservation rostering) and
submitting it to JSDMS DT for validation.
Only candidates registered on the HUNAR
portal may be proposed by the TSP.
2.8 Consultation on candidates between JSDMS DT Annex-1
JSDMS DT and TSP:
 Validation of candidate profiles
submitted by TSP;
 Based on trade requirements,
recommending candidates who are
pre-registered on HUNAR or
employment exchanges;
 Preparation of a candidate shortlist in
line with guidelines given at
Annexure-1, and providing the same
to the TSP
2.9 Final selection of candidates (up to 30% TSP Annex-1
over and above the recommended batch Annex-2
size) after inputs by JSDMS DT and
communication with shortlisted trainees,
with district reservation policy in mind
2.10 Ensuring candidate registration on TSP HUNAR
HUNAR
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3. Training Centre Approval

Guidelines
(i) Each centre must have adequate amenities such as separate washroom facilities for girls and boys,
provision for clean drinking water, first aid box, and a common computer with internet access. The list
of mandatory infrastructure is provided at Annexure-3. Prior to initiation of training, centres shall be
verified by the district team in order to check for compliance with mandatory standards. TSP must
ensure the physical presence of the Project Head or Centre Manager at the time of such inspection.
(ii) Each training centre must have well-equipped classrooms and laboratories as per the infrastructure
mandate of the concerned Sector Skill Council. For ensuring adequacy of training infrastructure, all
centres must be approved / accredited by the concerned Sector Skill Council before completion of
training (deemed to be the date of assessment) for the first batch at the centre. The cost for such centre
accreditation shall be borne by the TSP.
(iii) In case of skills training to Persons with Disabilities (PWDs), the TSP shall ensure that the training
centre is accessible to PWD candidates and is fully equipped for their needs.
(iv) For each training centre to be approved for initiation of training, the TSP must submit the Inspection
Reports of JSDMS District Team approving the centre, as well as Centre Accreditation Certificate by
the concerned SSC or proof of having applied for the same.
(v) For any grievance regarding non-adherence to timelines from JSDMS representative(s), TSP may
submit an appeal by writing to MD, JSDMS.
Process Overview
Owner Documents
3.1 Infrastructure readiness TSP Training Within 2 Annex-3

Centre weeks of
 TSP to ensure basic infrastructure as per
Agreement
JSDMS’s mandatory compliance list execution
 TSP to ensure technical infrastructure as per
Sector Skill Council’s requirements for every
trade to be offered at the centre
 TSP to add infrastructure details on HUNAR
under Create Profile » Add Infrastructure »
Add Centre
A Verification of Mandatory Infrastructure
3.2 Submission of centre details to the District Office TSP District Within 3 Annex-4
along with a request for physical verification of Office weeks of
centre Agreement
execution
3.3 Physical verification of basic infrastructure as per JSDMS Training Annex-5a
standards mandated by JSDMS DT Centre / Annex-5b
 JSDMS DT to physically verify basic Files Within 5 days Annex-5c
infrastructure (as per details provided on of receiving
HUNAR) against mandatory compliances TSP request
listed in Annex-1
 Every page of the Inspection Report has to be
signed immediately by JSDMS
representative(s) and TSP Project Head /
Centre Manager
 JSDMS representative(s) to retain one signed
13

Owner Documents
copy of the Inspection Reports for District
Office, and provide another signed copy to
the TSP
 If centre complies with mandatory standards,
JSDMS DT to record the same on the
Inspection Report
 If centre does not comply with mandatory
standards, JSDMS DT to record its
observations/ recommendations. TSP to
comply with recommended improvements
within 5 days and apply again to JSDMS DT
for physical verification of mandatory
infrastructure, in line with above steps
3.4 JSDMS DT to file a signed copy of Inspection JSDMS HUNAR / Within 1 day Annex-5a
Reports in its TSP file and upload a scanned copy DT Files after Annex-5b
on HUNAR (in response to TSP’s centre creation inspection
Annex-5c
request) and email it to the State Team
3.5 JSDMS ST to download the Inspection Report JSDMS
and file it in its TSP file ST
B Centre Accreditation by Sector Skill Council for each Qualification Pack
3.6 Application to SSC for Centre Accreditation with TSP E-mail / Within 3
regard to each Qualification Pack under which SDMS weeks of
training shall be imparted Agreement
execution
3.7 Intimation of inspection date and allotment of SSC E-mail
accreditation agency to TSP
3.8 TSP to intimate JSDMS DT and ST regarding TSP E-mail Immediately
inspection date through e-mail;
or
If SSC inspection is not scheduled within 1
month of Agreement execution, TSP may print
out the proof of having applied for Centre
Accreditation (step
3.9 Accreditation of training centre by SSC Team SSC Training Centre
(accompanied by representative from JSDSM Centre Accreditation
DT) and ensuring alignment of curriculum to be Certificate by
followed SSC
3.10 If centre approved: TSP District Within 1 day
Office / of receiving
 TSP to obtain a Centre Accreditation
HUNAR Certificate
Certificate from the SSC and submit a copy of
the same to the District Office
If centre not approved:
 TSP to comply with recommended
improvements within 10 days and apply
afresh to SSC for Centre Accreditation in line
with steps 3.6 - 3.10.
3.11 JSDMS DT to file a copy of the Certificate in its JSDMS HUNAR Immediately
TSP file and upload a scanned copy on HUNAR DT
(in response to TSP’s centre creation request)
and email it to the State Team
3.12 JSDMS ST to download the Inspection Report JSDMS Within 1 day
and file it in its TSP file ST
C Centre Approval on File
3.13 Office records created at State level for new JSDMS JSDMS Within 1 day
centre ST HQ / after District
14

Owner Documents
 JSDMS ST to update the State-level TSP file HUNAR / Team’s upload
with a print-out of the Inspection Reports Files
uploaded/emailed by JSDMS DT and the
Centre Accreditation Certificate (or proof of
having applied for the same) uploaded /
emailed by the JSDMS DT
 JSDMS ST to send the updated file to MD,
JSDMS for approval of new centre
 If approved, copy of MD’s approval marked
to JSDMS DT for District Office records and Annex-6
approval letter released to TSP (Annex-6)
 If not approved, reasons to be communicated
to the JSDMS DT
3.14 Office records created at District level for new JSDMS Files Within 1 day
centre, if approved DT of receiving a
copy of MD’s
 DT to create a file for each approved centre approval
within the TSP file, along with document
such as: TSP’s request for physical
verification and copies of Inspection Reports,
SSC Certificate, and MD’s approval
3.15 Post approval by MD, JSDMS ST to approve the JSDMS HUNAR Within 1 day
‘Centre Creation request’ on HUNAR ST after approval
3.16 System-generation of unique ID for the centre HUNAR Immediately
15
4. Batch Approval
Guidelines
(i) A training batch shall consist of not less than 15 and not more than 30 trainees. This excludes
provisioning of additional enrolments of up to 30%, i.e. up to 9 trainees.
(ii) While enrolling the batch on HUNAR, the TSP can add only up to 30 trainees. The remaining up to 9
trainees (“reserve trainees”) shall be in the reserve and may not attend the training unless they are
included in the batch at the time of Batch Freezing. It is the TSP’s responsibility to ensure that the
reserve trainees, if initiated into the batch at the time of Batch Freezing, are given appropriate
classes/training to make up for the lost training duration. Any reserve trainees not included in the
current must be included in the next batch.
(iii) Before approving the batch, JSDMS DT shall ensure that the requested batch size is within the limits
of the recommended batch size determined by JSDMS DT after physical inspection of the training
centre, based on the classroom/lab/centre area.
(iv) During the programme if the number of trainees remains below 15 for six consecutive days, the batch
will be considered shut down and the TSP shall not be eligible for payment, unless under exceptional
circumstances with written approval from MD, JSDMS.
Process Overview
Owner Documents
4.1 Request to JSDMS DT for approval of Batch TSP Files Within 5 days Annex-7
Initiation as per format given at Annexure-7 of centre
approval by
JSDMS
4.2 Creating a ‘Batch Request’ on HUNAR TSP HUNAR
 Training Centre module » Select the
concerned Training Centre » Click on
‘Add Batch’ tab
 Adding a maximum of 30 students to the
batch
 Filling in batch details such as name of
Trainer(s), his/her resume, upload of
ToT certificate, proposed Batch
Start/End dates, etc.
4.3 Verification by JSDMS DT to ensure that JSDMS HUNAR / Annex-5b
batch size requested is within the limits of DT Files
recommended batch size after inspection
4.4 In-Principle Approval for Batch Initiation JSDMS HUNAR / Within 1 day
within 1 working day of receipt of written DT Files of receiving
request; written
request
Approval of ‘Batch Request’ on HUNAR
within 1 working day of approval on file
4.5 Initiation of batch on the approved date TSP Training
 All trainees to be present on the day for Centre
registration on biometric machine /
manual attendance marking
4.6 JSDMS DT representative(s) to be present on JSDMS Training Annex-10
approved batch initiation date and time, for DT Centre /
supervising the process Files
16

Owner Documents
 DT representative to address students,
giving information about the programme,
its objectives and grievance redressal
mechanism (approaching the DT)
 Ensure distribution of training material
to the trainees
 Report filed for official records, as per
Annex-10
4.7 Request to JSDMS DT for Batch Freezing as TSP Files Within 10 Annex-9
per Annex-9 days of Batch
Initiation
4.8 Post-approval by JSDMS DT, final list of TSP HUNAR
candidates updated under the batch on
HUNAR. No further change allowed in batch
composition.
4.9 JSDMS DT representative(s) to be present on JSDMS TSP Centre Annex-10
the day after Batch Freezing is approved, for DT / Files
supervising the process of registration of new
trainees (if any) on biometric machine /
manual attendance marking
 Report filed for official records, as per
Annex-10
17
5. Training Delivery
Guidelines
(i) The TSP shall not subcontract the training delivery or operate the training centres via a franchisee
arrangement.
(ii) The TSP is responsible for distribution of relevant instructional material to all trainees.
(iii) Training curriculum should be based on the relevant National Occupational Standards (NOS) and
Qualification Packs (QPs) developed by Sector Skills Councils established under the National Skill
Development Corporation (NSDC). The TSP must ensure that the curriculum is vetted and approved
by the concerned Sector Skill Council (SSC) prior to the initiation of training.
(iv) The training curriculum must have mandatory modules on soft skills, computer literacy, financial
literacy and entrepreneurship for a total duration of forty hours, within the approved training duration
as communicated to the TSP.
(v) The training and course content should facilitate learning by such youth who may not have exposure to
English. Training should be delivered in a trainee-friendly manner with adequate audio visual tools
and participatory methods. Use of innovation in teaching methodology is encouraged.
(vi) Persons deployed as trainers by the TSP must be competent instructors in possession of requisite
knowledge, skills and experience in their domain. At the end of each training course, trainees would be
required to evaluate their trainer(s) on parameters such as domain knowledge, punctuality,
responsiveness and instructional ability as per the format developed by the JSDMS.
(vii) Attendance of both trainees as well as trainers/instructors shall be recorded through a manual process
and, where possible, through a JSDMS-approved Biometric Thumb Impression Machine. Information
about batch progress (including attendance and trainee performance), batch assessment and
placement should be shared with JSDMS through uploads on HUNAR portal as well as through
manual formats.
(viii) Trainee attendance shall be monitored on a weekly basis by the JSDMS DT. Quality audits shall be
made through unannounced visits to the training centre, where batch attendance shall be recorded
and preserved for file records. Only trainees with minimum 70% attendance may sit for assessment at
the end of the training.
18
6. Assessment and Certification of

Trainees
Guidelines
(i) The TSP is primarily responsible for facilitating the assessment of trainees in the training centre.
(ii) Only trainees with minimum 70% attendance may sit for assessment at the end of the training.
(iii) Assessments should be carried out as per the assessment criteria recommended by the concerned
Sector Skill Council (SSC) for the specified job roles. Assessment Agencies (AA) shall be agencies
empanelled under the concerned SSC, and nominated / allotted by the SSC, to carry out assessment of
trained candidates under SJKVY.
(iv) The Assessment Agency must ensure that a competent Assessor is made available at the training
centre on the agreed date of the assessment. The Assessor may be a local so that he can easily interact
with trainees in their preferred language, if required.
(v) If a trainee fails in the assessment, he/she may undergo gap training from the same training provider,
given that expenses for the same shall be borne by the TSP. The cost of re-assessment or revaluation
will be borne by the trainee or the TSP, as mutually agreed between them.
(vi) SSCs shall ensure that certificates of each successful trainee are sent to the TSP via email (with a copy
marked to JSDMS). TSP then will take a coloured printout (on thick laminated paper) of the
certificates and distribute it to the trainees. TSP must upload the certificates on the HUNAR portal and
keep soft copy records of all certificates.
Process Overview
Owner Documents
A Allotment of Assessment Agency and
Assessment Date
6.1 Emailing the SSC for conducting assessment TSP Email At least 5
for the batch with a proposed assessment days before
date expected
completion
 JSDMS DT to be marked on the email of training
6.2 Allotment of Assessment Agency for the SSC Email
batch through email to TSP
 JSDMS DT to be marked on the email
6.3 Confirmation/finalization of assessment Assessment Email Within 2
date and sharing of assessor details over Agency days of
email completion
of batch
 JSDMS DT and SSC to be marked on the training
email
 All details of the assessor should be
shared over email, including the contact
details, photo ID proof and an
authorization letter which the assessor
must carry on the date of assessment
6.4 All necessary arrangements (tools, TSP Training
equipments, lab facilities) for the centre
assessment
19

Owner Documents
B Assessment and Results
6.5 Conduct of Assessment in line with Sector Assessor Training Annex-15
Skill Council requirements/norms and centre
JSDMS guidelines as detailed in Annex-15
6.6 Quality of assessment to be ensured by JSDMS DT Training Annex-15
making surprise visits to the training centre centre
 Checking the ID proof and credentials of
the Assessor
 Observing the assessment process to
ensure adherence to standard practices
 Recording the number of trainees
present and number of trainees
undergoing assessment
6.7 On-site sharing of tentative evaluation of Assessor
trainees with JSDMS DT in a confidential
manner
6.8 Post-assessment, sharing of results/ Assessor Email Internal
evaluation sheet along with the attendance
sheet with the concerned Assessment
Agency, marking the TSP and JSDMS DT in
the email
6.9 Reviewing and validating the assessment Assessment Email Internal
marks and providing the result of each Agency
candidate to the SSC
6.10 Approving the results sent by the Sector Skill Email Within 5
Assessment Agency (after review and Council days after
validation) over email, marking a copy to assessment
JSDMS DT and TSP
 In case of any complaints or any
discrepancies in the assessment process
or marks as reported by the JSDMS DT,
the SSC may ask the Assessment Agency
to re-evaluate the results or re-assess the
entire batch
 The cost of re-evaluation or re-
assessment will be borne by the TSP or
the AA as decided by the SSC
6.11 Upload of result on HUNAR TSP HUNAR
 Printout of the same provided to JSDMS
district office for official records
C Certification
6.12 Sharing soft copies of the trainees’ SSC Email Within 2
Certificates with the TSP, marking a copy to days of final
JSMDS DT result
approval
6.13 Uploading the soft copies of received TSP Email Immediately
certificates on HUNAR
6.14 Printing and laminating the certificates TSP Within 1 day
received in soft copy and submitting a of receiving
physical copy of the same to JSDMS DT soft copies
6.15 Distribution of certificates in the presence of TSP

District Administration / JSDMS DT /
JSDMS HQ
20

Owner Documents
6.16 Maintaining a soft copy record of all the TSP, SSC
certificates
6.17 Updation of HUNAR profile of successful JSDMS HQ HUNAR
trainees on certification
6.18 Linking of successful candidates with the JAP-IT
employment portal (under development) of
Jharkhand State
21
7. Wage/Self Employment and

Subsequent Tracking
Guidelines
(i) Providing beneficiaries with wage or self employment is a stated aim of the Saksham Jharkhand
Kaushal Vikas Yojana. Prior to batch initiation, each skill training course will be recorded as being
geared towards wage employment or self employment. Accordingly, the outcomes for TSPs shall be
defined. Payment to TSPs shall be as per the notified Common Norms, with a part of payment being
linked to achievement of envisioned outcomes.
(ii) Outcome in terms of wage/self employment shall be defined as per section 8 1(vi)-1(vii) of this
document.
(iii) Contact details of successfully placed trainees should be passed on to the District Office for sample
checking. For each placed candidate, TSP must furnish to the District Office all placement details viz.
offer letter mentioning the salary per month/year, name and contact details of employer and three
successive months’ pay slips. The fourth instalment shall be paid out only after successful retention of
job for minimum three months by the placed trainees, as evidenced through pay-slips of three
successive months.
(iv) To ensure sustained benefits from training, TSPs are required to track and report successful
candidates for a period of 12 months. Each candidate would be tracked once every month for a period
of one year after she/he completes her/his training. The parameters on to be tracked would be as
under:
 Remuneration/incremental remuneration per month
 Whether continues to work in the same or higher job role till end of the tracking period (whether
with same or different employer)
 If there are periods of unemployment between different jobs, duration of such gaps and reason for
leaving earlier job without having a job in hand.
22
8. Requisition and Payments

Guidelines
Release of funds from State Team to District Team
(i) JSDMS State Team will release to the JSDMS District Team the entire sanctioned amount of the
project and other planned expenses in a single instalment.
(ii) All funds under the programme shall be transferred into the dedicated, jointly held account of the
Deputy Commissioner and JSDMS District Skill Officer.
(iii) JSDMS District Team will maintain separate files and books of records for all transactions with the
JSDMS State Office.
Payments by District Team to TSPs
(iv) Payments shall be released by the JSDMS District Team within 15 days of submission of claim /
invoice / utilization certificate and all relevant documents, unless a discrepancy is detected or payment
claim is contested.
(v) Training fees for approved skill trainings shall be paid by the JSDMS District Team to the TSP as per
details provided below, in line with the prevailing Common Norms notified on the 15th of July, 2015.
This training fee shall be inclusive of all cost components such as: Mobilization of candidates,
Training, Post-placement tracking/monitoring, Curriculum design and distribution, Placement
expenses, Trainers’ training, Equipment, Amortization of Infrastructure Costs/Utilities, Teaching
Aids, Raw material, Salary of trainers.
(vi) The outcome envisaged in context of the fourth instalment is employment (wage-employment or self-
employment) of at least 70% of successfully certified trainees within three months of completion of
training, wherein:
 Wage employment shall imply placement in organised/unorganised sector for a monthly

remuneration not below the minimum wages of skilled workers of the state in which the trainee is
placed, or, minimum wages of contractual skilled workers of Jharkhand, whichever is more;
 Self-employment shall imply a self-certification by the trainee and a credit linkage of minimum Rs.
10,000 for each successful trainee, facilitated by the TSP, for setting up an enterprise or other
valid proof such as obtaining trade/relevant license, proof of setting up of new enterprise or
becoming a member of a producer group, proof of additional earnings (bank statement), etc.
 Placement of a trainee shall be recognised only after receipt of payslips (or equivalent valid proof)
showing that the candidate has been employed for at least 90 days within a period of not more
than 100 days. Such placement may be claimed/shown within 5 months from the date on which
the candidate first secured wage employment after the training.
Provided that,
Appeals for relaxations in any of the above shall be made directly to MD & CEO, JSDMS and shall
be decided on a case-t0-case basis as per merit of the appeal.
(vii) The outcome-linked fourth instalment would be released to the TSP subject to the following:
 The TSP shall be eligible for 100% payment for outcome achievement as specified above;
 For TSP shall not receive any amount under the fourth instalment if less than 50% of certified
trainees are able to obtain wage employment as defined above, except for batches oriented towards
23
self employment, provided that such batches received prior approval stating as such from the MD
& CEO, JSDMS;
 The TSP shall be paid on pro rata basis on achievement of 50-69% placement of those who have
been certified;
 For each placed candidate, TSP must furnish the placement details viz. offer letter mentioning the
salary per month/year, name and contact details of employer and three successive months’ pay
slips. The fourth instalment shall be paid out only after successful retention of job for minimum
three months by the placed trainees, as evidenced through pay-slips of three successive months.
(viii) The JSDMS DT reserves the right to suspend/stop disbursement of funds or recover previous
disbursed funds in case of:
 Breach by the TSP in complying with the terms and conditions of this Agreement including non-
utilization of funds for the purpose for which the same were granted and/or diverting funds
towards any purpose other than the project requirement as specified herein;
 Extraordinary circumstances which in the opinion of the JSDMS DT are likely to preclude or
seriously jeopardize the implementation, operation, or purpose of the project.
(ix) In the event of breach as mentioned above, the JSDMS DT may issue a written notice of suspension for
the TSP to remedy the breach within 30 days of receipt of such notice.
(x) At the time of Agreement, TSPs submitted a Performance Security Deposit in the form of a Bank
Guarantee valid up to 30th June, 2016 and equivalent to 10% of the maximum work order value
allotted to the TSP.
Process Overview
Process / Activity Process Location Associated
Owner Documents
A First Instalment – Payable on Batch Initiation
 30% of training fee corresponding to batch size at the time of initiation
8.1 Post Batch Initiation, TSP to request for release of first TSP District Annex-11
instalment as below: Office
 TSP to submit its claim
 Accompanied by: Batch Details; In-Principle
Approval (IPA) by JSDMS DT for Batch Initiation
8.2 JSDMS DT to carry out verification of claim JSDMS Training
 During the visit to the training centre on the first DT Centre
day of training, to record the batch details in the
format given at Annex-7
 To carry out a surprise check to record the batch
attendance on any day within 5 days of TSP’s
request for release of first instalment, and record
the batch details in the format given at Annex-7
 All attendance reports to be filed
8.3 JSDMS DT to put up recommendation for making JSDMS Files
payment on the TSP Centre File DT
 District Office Accountant to calculate the amount
of claim as per JSDMS guidelines and record it in
the file noting
 JSDMS DT to send the file to District DC for
approval
8.4 Approval by DC on file for payment DC Files
24

Owner Documents
8.5 District Office accountant to facilitate payment of funds JSDMS Files /
to TSP from the joint account of DC and JSDMS DT, DT NEFT
after obtaining signatures of both signatories
B Second Instalment – Payable on 70% Utilization of First Instalment and
Continuation of at least 70% of initial trainees
 30% of training fee corresponding to batch size at the time of Batch Freezing
 With adjustments to account for difference (if any) in batch size at Initiation and at Batch
Freezing
 To be claimed at least 30 days after Batch Initiation
8.6 After at least 30 days from date of Batch Initiation, TSP TSP District Annex-12
may request for release of second instalment as below: Office
 Accompanied by: CA-certified Utilization Certificate
giving details of 70% utilization of the first payment
instalment; Attendance records for the period since
Batch Initiation till date
8.7 JSDMS DT to carry out verification of claim JSDMS Files
 District Office accountant to scrutinise utilisation DT
 District Team to make surprise visit to the training
centre and ensure that batch strength is at least
70% of Batch Freezing size, as required by the
Common Norms
the file noting
approval
C Third Instalment – Payable after Assessment and Certification
 20% of training fee corresponding to successfully certified trainees
 With adjustments on account of payments made earlier in context of trainees that did not
obtain certification (if any)
 To be released after placement (Offer Letters received) of at least 50% of successfully certified
trainees
8.11 Post declaration of results and certification, TSP to TSP District Annex-13
request for third instalment as below: Office
 Accompanied by copy of Sector Skill Council
validated results
 Accompanied by offer letters of at least 50% of
successfully certified trainees
 District Office accountant to scrutinise claim DT
the file noting
25

Owner Documents
approval
D Fourth Instalment – Payable after Placement of at least 50% of Certified Trainees
 20% of training fee corresponding to successfully certified trainees, if at least 70% of certified
trainees are placed
 Pro-rata payment of said 20% training fee corresponding to successfully certified trainees, if
50-69% of certified trainees are placed
 No payment if less than 50% of certified trainees are placed
 To be released after job-retention by candidate for 3 months equivalent (candidate remaining
in employment for at least 90 days in a period not more than 100 days, within 5 months of
first securing employment)
8.16 After at least 3 months after the date of assessment, TSP District Annex-14
TSP to request for fourth instalment as below: Office
 Accompanied by details of placed candidates as per
guidelines in Section 8
 Accompanied by payslips or equivalent valid proof
of placed candidates showing employment for at
least 90 days within a period of not more than 100
days
 District Office accountant to scrutinise claim DT
the file noting
approval
26
9. Programme Monitoring by District

Team
Guidelines
Mandatory Compliances for district team:
(i) Open and maintain main file for each TSP allotted work in the district. The file should contain the
following documents listed below:
 Copy of the agreement signed between JSDMS and TSP

 Copy of Letter of award to the agency
 Copy of Bank Guarantee
(ii) Open separate file for each centre with prefix the TSP name. The file should contain the following
documents:
 Original documents regarding centre inspection by JSDMS and SSC

 IPA/s issued to centre for various batches
 Assessment sheets of all batches
 Approvals from MD, JSDMS and JSDMS state team
 Approvals to TSP regarding the centre
 Communications with TSP and JSDMS state team – Regarding batch approval etc
 Request for payment of batches.
 Payment made to the TSP
(iii) Open and maintain separate batch-wise part-files for each centre
 The payment should be raised for individual batches as per the approved trade in the IPA
 The payment file should contain request letter from TSP for release of payment
 The payment should be initiated only after verification of the documents mentioned at Requisition
and Payment section of the document.
 The file should close only after payment of the fourth instalment
(iv) The district team should maintain separate file and register for the following:
 Fund receipt and utilization file

 Grievance and Grievance addressing file
 RTI and RTI reply file
 Monthly meeting register
 IEC file
 Stock Register
 Centre visit report file
 Complaint register
 Inward and Outward register
Programme Monitoring – Responsibilities of the District Team
(v) The programme will be monitored at two levels – field level monitoring by the JSDMS district team
and at the state level, JSDMS will monitor programme implementation quality in terms of physical
and financial achievements of targets.
27
(vi) The district team will make monitoring visits to each training centre at least two days every week in
order to monitor the progress of the training. The district team will prepare short visit report after
each visit and file the report as per Annexure-16.
(vii) If the district team observes that the training centre is not adhering to the norms/guidelines, then the
team will issue Memos to the TSP State Head in writing, marking copies to the TSP Centre Head and
JSDMS state team.
(viii) The district team will be mandatorily present during the following occasions:
 During accreditation visit by the Sector Skill Council;

 On the first day of batch initiation of any approved trade of the centre;
 On the day of assessment along with assessor/s.
(ix) The district team will make sure that the first instalment provided to TSP does not remain with the
TSP for a period of more than 15 days in event of the batch being dissolved for any reason.
Adjustments of payments between batches of same trade or other will not be allowed at district level.
(x) The district team will not allow any shift of training centre within the district without intimating the
JSDMS State Team.
(xi) The district team will ensure that the TSP is not involved in any fraudulent activity in the district and
has not received any monetary benefits from any individual on account of providing training under the
Scheme.
(xii) The district team will monitor adherence to the TSP’s Training Plan / Activity Delivery Schedule.
(xiii) The district team will ensure the following:
 Timely utilization of funds sanctioned to district team by JSDMS state team;

 Approval for final trainee selection and assistance in mobilization of trainees from different blocks
of the district;
 Adherence of district level reservation roster by the end of pilot phase;
 Recording the challenges and difficulties in execution of the programme;
 Identify and record areas of non-performance of the TSP.
28
10. Annexure (Formats)

Annexure – 1
Guidelines for Selection of Trainees
Guidelines to be followed by JSDMS DT for short-listing of candidates in consultation with TSP:
(i) Eligibility as per minimum and maximum recommended qualifications for each trade, as given below:
Minimum Qualification recommended for a trade by the Sector Skill Corresponding Maximum Qualification recommended for the trade*
Council
th th
5 Standard Appeared or Passed 10 Standard Appeared or Passed
th th
8 Standard Appeared or Passed 12 Standard Appeared or Passed
th
10 Standard Appeared or Passed Diploma holder
th
12 Standard Appeared or Passed Not applicable
* In case of any conflict with the maximum qualification recommended for a trade/Qualification Pack by the concerned Sector Skill Council (SSC), the
SSC recommendation shall be applicable
th th
(ii) Higher preference to be given to candidate with higher formal qualification, within the maximum qualification criterion (e.g. 10 Std. Passed > 10 Std.
th
Appeared > 8 Std. Passed);
(iii) For candidates holding the same level of formal qualification or if formal qualification is unavailable, JSDMS DT shall hold interviews with the
candidates and assign marks on the basis:
a. distance of candidate’s residence from the training centre (40% weightage)

b. candidate’s motivation to obtain skill training (40% weightage)
c. candidate’s understanding of the offered trade, its requirements and opportunities (20% weightage)
29
Annexure – 2
District Reservation Policy
Percentage of Reservation
S.No. Division District Scheduled Scheduled Most Backward Backward Total Percentage
Castes Tribes Classes Classes
1. Palamu 27 08 09 06 50
2. Palamu Garhwa 23 15 07 05 50
3. Latehar 21 29 00 00 50
4. Chatra 18 08 14 10 50
5. Hazaribagh 21 04 14 11 50
6. Koderma 18 08 14 10 50
7. North Chotanagpur Giridih 13 12 14 11 50
8. Ramgarh 11 20 11 08 50
9. Bokaro 13 12 14 11 50
10. Dhanbad 15 08 15 12 50
11. Lohardaga 03 47 00 00 50
12. Gumla 03 47 00 00 50
13. South
Simdega 07 43 00 00 50
Chotanagpur
14. Ranchi 05 37 05 03 50
15. Khunti 05 45 00 00 50
16. West Singhbhum 04 46 00 00 50
17. Kolhan Saraikela-Kharsawan 05 38 04 03 50
18. East Singhbhum 04 28 10 08 50
19. Jamtara 09 32 05 04 50
20. Deoghar 12 12 15 11 50
21. Dumka 05 45 00 00 50
Santhal Paragana
22. Pakur 05 38 04 03 50
23. Godda 08 25 10 07 50
24. Sahebganj 05 38 04 03 50
30
Annexure – 3
Check List of Mandatory Infrastructure
1. Classroom size should be calculated @ 8 sq. ft. per trainee

2. Classroom should be well ventilated
3. Classroom should have 1 tube-light for each 100 sq. ft. or 1 CFL of more than 30 watts for each 100 sq. ft.
4. Classroom should have a whiteboard/blackboard of 3ft. x 5 ft. dimension with supply of chalks, markers and dusters, and trainees should have an
unobstructed view of the same
5. Classroom should have, for each trainee, either a chair with foldable writing pad or a chair-and-desk
6. Classroom should have 1 fan for every 100 sq. ft.
7. Each training lab size should be calculated @ 8 sq. ft. (minimum) per trainee to accommodate all lab tools and equipment
8. Each training centre should have at least one computer or laptop for every ten trainees, along with a multipurpose printer
9. Each training centre should have separate toilet for girls and boys with running water connection and adequate facilities (soap, bucket, mug)
10. Each training centre should have, for every batch, at least one toilet for girls and one toilet for boys
11. Each training centre should have power backup facility for covering requirements of every item running on electricity for at least 4 hours
12. Each training centre should have one notice board of 3 ft. x 3 ft. dimension and display board 3 ft. x 3 ft. dimension
13. Each training centre should have safe, clean and closed drinking water facility (with water purifier or water filter) for trainees and staff
14. Each training centre should have a regular electricity connection
15. Each training centre should have working internet connection on all computers either through broadband or dongle
16. Each training centre should have a signage board of 3 ft. width x 8 ft. length placed in front of the centre building 6 ft. above the ground level or
accordingly for centres located above ground floor
17. Each training centre should have a complete First Aid Box with all items well within expiry date
18. Each training centre with security sector trade should have an open ground for physical activity and training
19. Each training centre should have the following registers:
i. Trade wise trainee attendance register
ii. Trade wise stock register of all tools and equipment
iii. Stock register of all office items
iv. SSC approve curriculum for all JSDMS approved trades
v. Training calendar of all JSDMS approved trades
vi. Rent agreement original copy
vii. One original copy of recent electricity bill of the premises
viii. One original bill of telephone and internet connection
ix. Copy of JSDMS guidelines for implementation of scheme
x. Resume of Centre Manager
xi. ID proof of Centre Manager
xii. Resume of Training Instructors - <name of sector - 1>
31
xiii. ID proof of Training Instructors - <name of sector - 1>

xiv. Resume of Training Instructors - <name of sector - 2>
xv. ID proof of Training Instructors - <name of sector - 2>
xvi. Resume of Training Instructors - <name of sector - 3>
xvii. ID proof of Training Instructors - <name of sector - 3>
xviii. Resume of Assistant Training Instructor - <name of sector - 1>
xix. ID proof of Assistant Training Instructor - <name of sector - 1>
xx. Resume of Assistant Training Instructor - <name of sector - 2>
xxi. ID proof of Assistant Training Instructor - <name of sector - 2>
xxii. Resume of Assistant Training Instructor - <name of sector - 3>
xxiii. ID proof of Assistant Training Instructor - <name of sector - 3>
xxiv. SSC approved training curriculum - <name of course - 1>
xxv. SSC approved Tool List and infrastructure details for - <name of course - 1>
xxvi. SSC approved training curriculum - <name of course - 2>
xxvii. SSC approved Tool List and infrastructure details for - <name of course - 2>
xxviii. SSC approved training curriculum - <name of course - 3>
xxix. SSC approved Tool List and infrastructure details for - <name of course - 3>
xxx. List of all items in the Training Centre
xxxi. Blueprint / Schematic map of centre – Marking Classrooms, Labs, Office Space and Toilets
xxxii. Trade and batch wise copy of proof of age and address proof of trainees
Note: Relaxation of ~10% may be permitted on specified dimensions
32
Annexure – 4
Centre Inspection Request
From, Dated:………/………./2015
Name of TSP
Local Training Centre Address of TSP
To,
District Skill Officer
<Name of District>
Sub: Centre Inspection Request
Dear Sir,
This has reference to the Agreement signed between Jharkhand Skill Development Mission Society and <Name of the TSP> for implementation of pilot phase
of Saksham Jharkhand Kaushal Vikas Yojana. We request JSDMS to inspect our training centre mentioned below for the purpose of imparting skill training
under SJKVY pilot phase.
Centre Address Centre Manager

<Name of the Agency> <Name>
<House No., Lane> <Contact Number>
<Road No.> <Email ID>
<Block>, <District> State Head/ State Representative
Jharkhand, PIN Code <………> <Name>
<Contact Number> <Contact Number>
<Email ID> <Email ID>
S. No. Name of the Trade Sector QP/ NOS Number Training Hours Proposed Batch Size
1
2
3
We are hereby submitting two copies of the request, enclosing the following documents duly signed and sealed for the purpose of centre inspection:
1. Resume and ID proof of the Centre Manager

2. Resume and ID proof of Training Instructor(s)
3. Resume and ID proof of Assistant Training Instructor(s)
4. SSC approved training curriculum for all trades
33
5. SSC approved Tool List and infrastructure details for all trades
6. List of all items in the Training Centre
7. Training calendar of JSDMS approved trades to be offered at the centre
8. Blueprint / Schematic map of Centre
9. Rent agreement with Property Owner and TSP on Rs. 100/- non-judicial stamp paper duly notarized
10. Copy of last electricity bill of the procured premises
11. Copy of bill fixed line telephone connection with internet facility
During the Centre inspection process, the State Head / State Representative / Centre Manager, .............................. (Name) will be present for facilitating the
process for the inspection team.
Kindly provide us the scheduled date and time for inspection of our training centre.
Thank you,
<Signature and Company Seal>

Name:
Designation
Enclosure:
1. Checklist of documents enclosed.
CC (or Email):
1. Copy to JSDMS Ranchi.
Checklist:
S. No. Document Page No
Resume of Centre Manager
ID proof of Centre Manager
Resume of Training Instructors - <name of sector - 1>
ID proof of Training Instructors - <name of sector - 1>
Resume of Assistant Training Instructor - <name of sector - 1>
ID proof of Assistant Training Instructor - <name of sector - 1>
34
S. No. Document Page No

SSC approved training curriculum - <name of sector - 1>
SSC approved Tool List and infrastructure details for - <name of sector - 1>
List of all items in the Training Centre
Blueprint / Schematic map of Centre (marking Class Room, Labs, Office Space and toilets)
Rent agreement with House Owner and agency on Rs. 100/- non-judicial stamp paper duly notarized
Copy of last electricity bill of the procured premises
Copy of bill fixed line telephone connection with internet facility
Thank you,

Name:
Designation
35
Annexure – 5a
Format for Inspection Report:
Physical Verification of Training Centre Infrastructure by JSDMS District Team
<Name of the TSP>

<TSP Centre Address>
Mandatory Standards for Skill Training Centre
S. No. Parameter Means of verification/observations Compliance (Yes/No) with Remarks
1. Agreement of Lease / Rent / Verification of document, names on document, date, address,
Ownership document seal of the agency, sign of authorized signatory, supportive letter
of authorization signatory (as applicable)
2. Site Plan Blueprint or schematic diagram with signature of authorized
agency / architect
If site plan is not available/authorized, inspection team should
verify the dimensions, record the same and place it as an
Annexure (Ref. Annex-3) to this document
3. Biometric Attendance System Record details such as name of supplier, software, invoice
details, etc.
4. Electricity Connection Verify bills, name and address on which the bill is generated,
rent agreement clauses on electricity payments
5. Classroom space Not less than 08 sq. ft. per trainee
6. Lab space Not less than 08 sq. ft. per trainee
7. Internet Facility Broadband (Line) or Data card (verify bills in the name of TSP, if
any); Ensure all computers are connected to internet if required
for the course
8. Display Board and Notice Board Prominent details; Logo of JSDMS
9. Toilet Facility Physical verification of condition; Record nos. as per mandatory
compliance
10. First Aid Box Physical verification as per mandatory compliance
11. Approach to Centre Easy to access
To enclose: a. Copies of: Lease/Rent/Ownership; Site Plan/Blueprint; Electricity bill (or proof of connection applied for); Phone/internet bill (or proof of
connection applied for); b. Filled-in Annexure–5b and Annexure–5c
Recommendation:
36
Annexure – 5b
Format for Inspection Report:
Recording centre dimensions for determination of permissible batch size
S. Classroom / No. of fans No of lights Dimension of room / Area Recommended No. of

No. Domain Lab / (tube / CFL) lab Trainees @ 8 sq. ft. per
Computer Lab (in feet) (in sq. ft.) trainee
37
Annexure – 5c
Inspection Summary
Enclosed: 1. List of Mandatory Infrastructure (as per Annexure–3 of Process Manual) with Remarks/Observations/Recommendations against each item
2. Photographs taken during inspection (of main building, each classroom, each lab, each toilet)
INSPECTION SUMMARY
Date of Inspection: Date of Re-Inspection / Surprise Inspection (as applicable):
Training Partner Details

Name of the Training Service
Provider
Address of training centre
Name & Contact Details of Phone No:

the Centre Manager Email:
Name & Contact Details of Phone No:
the State Head Email:
Findings of Inspection
Mandatory Measures
Physical Facility
Trade-related Facility
Recommendations
Name of the Trade Recommended (for number of youth) Not Recommended Remarks
Name, Designation and Signature of Inspection Team:
Name and designation of TSP Representative present at the time of Inspection :
38
Annexure – 6
Training Centre Approval (or Non-Approval)
From
District Skill Officer, <Name of the district>
Jharkhand Skill Development Mission Society
To,
< Name of TSP>
<Address of TSP>
Sub: Regarding Centre Inspection
Dear Sir/Ma’am,
This is with reference to the inspection request made by < Name of TSP> for inspection of their below-mentioned centre, established by <Name of the TSP>
for implementation of pilot phase of Saksham Jharkhand Kaushal Vikas Yojana (SJKVY).
You are hereby informed that, post-inspection, JSDMS has approved / not approved the below-mentioned training centre for implementation of pilot phase of
Saksham Jharkhand Kaushal Vikas Yojana (SJKVY).

<Road No.> <Email ID>
<Block>, <District> State Head / State Representative
<Email ID> <Email ID>
S. No. Name of the Trade Sector QP/ NOS Reference Training Hours Approved Batch Size
1
2
3
Please note that the centre has been approved for the above mentioned maximum batch size only. You may now put up a batch creation request and raise
an invoice for the first instalment of payment due on actual batch size.
39
Annexure – 7
Written request by TSP for Approval for Batch Initiation
Dated:……./……../2016
From,
Name of TSP
To,
District Skill Officer, <Name of District>
Sub: Request for Batch Initiation of Batch No. .........
Dear Sir/Ma’am,
The below mentioned candidates have been selected for the batch of …………………………… (QP/NOS Number) of ………………………….. (sector)
at .......................................................................................................................... (Training centre address). We would like to begin skill training of the said
batch from ………/………/2015.
We request you to validate the batch during the start date i.e. ………/………/2015 and regular batch start time i.e. ……. AM, and issue us in-principle
approval for the batch, as required for release of first instalment corresponding to this batch. We have collected the proof of age and address of each
candidate (duly signed by the candidate) and a copy of the same is enclosed along with this letter.
Thank you,
......................
Enclosed: Candidate details along with proofs of candidate age and address
S. Name of the Mother / Father Gender Caste Contact Address Contact Email ID ID Address HUNAR
No. Candidate / Husband (SC/ST/OBC/MBC/ number (if any) Proof Proof registration
Name General) number
40
Annexure – 8
In-Principle Approval for Payment
Dated:……/……../2016
From
To
Name of TSP
Sub: Issuance of In-Principle Approval for Batch No. ..........
Dear Sir/Ma’am,
This in response to your request dated……/…../2015 with regard to Batch No. ................ [Sector and QP Ref: .......................................................] at
........................................................................................... ............................................................. (Training centre address).
In view of the training centre verification visit by JSDMS district team, your batch is approved by JSDMS subject to further validation of training, as
and when required, before release of payment. Details of the approved batch are enclosed herewith, with an indicative computation of the payment
instalments in view of the approved batch. Please note that the payments due to your organisation shall be re-calculated before release of each
instalment, in line with the guidelines issued by JSDMS. The final calculations shall be made on the following basis:
(i) For the first instalment, “total training cost” shall be calculated corresponding to the approved batch size at the time of Batch Initiation;
(ii) For the second instalment, “total training cost” shall be calculated corresponding to the approved batch size at the time of Batch Freezing,
with adjustments pertaining to first instalment pay-out, in order to account for difference (if any) in batch size between Batch Initiation and
Batch Freezing;
(iii) For the third instalment, “total training cost” shall be calculated corresponding to the number of successfully certified trainees in the batch,
with adjustments pertaining to first and second instalment pay-outs, in order to account for differences (if any), subject to placement of at
least 50% of certified trainees in the batch;
(iv) For the fourth instalment, “total training cost” shall be calculated corresponding to the number of successfully certified trainees in the batch,
subject to placement of at least 50% of certified trainees in the batch.
41
JSDMS shall release the first instalment shortly through account payee cheque / NEFT in favour of <Name of the TSP>.
Sincerely,
<Name>
<Name of District>
Enclosed: Approved batch details
<Name of the Agency>

<Address of the Training Centre>
<Contact Number>, <Email ID>
Batch No.
Batch type: Non-residential
S. Name Sector QP/ NOS Approved Maximum First Instalment: Second Instalment: Third Instalment: Fourth Instalment:
No. of the Reference Batch Size approved 30% of total 30% of total 20% of total 20% of total
Trade work order training cost training cost training cost training cost
value corresponding to corresponding to corresponding to corresponding to
(Rs.) batch size at the batch size at the successfully successfully
time of Batch time of Batch certified trainees certified trainees
Initiation Freezing on (Rs.) (Rs.)
(Rs.) utilization of 70% of
first instalment
(Rs.)
42
Annexure – 9
Written request by TSP for Approval for Batch Freezing
Dated:……./……../2016
From,
Name of TSP
To,
District Skill Officer, <District>
Sub: Request for Batch Freezing of Batch No. ..........
Dear Sir/Ma’am,
With regard to Batch No. ................ [Sector and QP Ref: .......................................] at ..................................................................................................
.......................................................................... (Training centre address), we initiated the batch with ....... number of trainees, with details given at Annexure-I.
Due to some trainees dropping out of the batch, we would like to include ....... number of trainees from the reserve group.
Hence, we request you to allow Batch Freezing with ............ number of candidates. We hereby submit the proofs of identification, address and other
requirements (duly signed by each candidate) enclosed as Annexure-II along with this letter.
Thanking you,
......................
Enclosed: Annexure-I (Trainee List at Batch Initiation) and Annexure-II (Trainee List after Batch Freezing) with details as given below
S. Name of the Name of Gender Caste Contact Address Contact Email ID ID Proof Address HUNAR
No. Candidate Mother / Father (SC/ST/OBC/MBC/ number (if any) (Aadhar, if Proof registration
/ Husband General) available) number, if
any
43
Annexure – 10
JSDMS Record of Attendance during Batch Initiation / Freezing / Surprise Check
From,
<Name of District>
To,
MD & CEO
Shram Bhawan, Doranda
Ranchi, Jharkhand
Sub: Report on Batch No. ......... started from ………/………/2015 by the Training Service Provider ...............................................................
Dear Sir/Ma’am,
We were present for Batch Initiation / Freezing / Surprise Check (cross off whichever not applicable) on the date ………/………/2015 at time …….
AM/PM for the subject-cited batch pertaining to …………………………… (QP/NOS Number) of ………………………….. (sector).
We found that ………. number of trainees of the batch, as mentioned by the subject-cited Training Service Provider vide letter dated
……../……./2015, were present for skill training on the given date and time. We have verified the proofs of identification, address and other criteria of each
candidate, as well as that of the trainers, for training to be initiated.
The list of trainees along with their identification and address proof is enclosed herewith, duly signed by the State Head / Centre Manager /
Representative of the subject-cited Training Service Provider.
Sincerely,
<Name>
<Name of District>
Enclosure:
1. List of trainees
2. Copies of trainees’ identification and address proof
Cc:
1. Copy to <Name of the TSP>
44
Annexure – 11
Request for Release of First Instalment
From,
Name of TSP
To,
Sub: Request for release of first instalment for Batch No. ..........
Dear Sir/Ma’am,
We are hereby submitting the request for release of first instalment for our skill training batch, with details as given below, as per the In-Principle
Approval No. .................... for the batch issued by JSDMS dated………………….
Name of Trade / QP
Name of Sector
st nd
Batch No. (1 /2 /etc.)
Unique HUNAR Batch No.
We are also enclosing herewith the invoice for first instalment.
Thank You,

Name:
Designation:
Enclosure:
 Invoice for first instalment of training cost pertaining to referenced batch
 Copy of IPA for referenced batch
 Batch Details (as per format given at Annexure – 7)
45
Annexure – 12
Request for Release of Second Instalment
Date………/………/2016
From,
Name of TSP
To,
Sub: Request for release of second instalment for Batch No. ..........
Dear Sir/Ma’am,
We are hereby submitting the CA audited utilization certificate of 70% or more utilization of the first instalment of training cost pertaining to Batch No.
…………… [QP/NOS and Sector Reference: ………………..........] as per IPA No. ………………… issued by JSDMS dated ………………….
We are also enclosing herewith the invoice for release of second instalment, along with daily attendance record from Batch Initiation till date. We
request you to process the same as soon as possible.
Thank you,
<Signature and Seal>

Name:
Designation:
Enclosure:
1. Invoice for second instalment of training cost pertaining to referenced batch
2. CA-audited utilization certificate of 70% or more utilization of first instalment
3. Daily attendance record from date of Batch Initiation till date
4. Achievement of Curriculum Delivery Schedule till utilization of 70% of first instalment
5. Achievement of Guided Learning Hours (GLH) till utilization of 70% of first instalment
6. Copy of the release order of first instalment
46
Annexure – 13
Request for Release of Third Instalment
Date………/………/2016
From,
Name of TSP
To,
Sub: Request for release of third instalment for Batch No. ..........
Dear Sir/Ma’am,
We are hereby submitting the invoice for release of third instalment of training cost pertaining to Batch No. …………… as per IPA No.
………………… issued by JSDMS dated ………………….
We are also enclosing herewith the detailed record of assessment of trainees as per third-party assessment held on ....................... (date). A total of
..... (number) of trainees from the batch undertook the assessment, from which a total of ...... (number) candidates have qualified to receive certification from
the ................................ Sector Skill Council as per the enclosed communication / letter received.
Therefore, we request you to process this invoice as soon as possible.
Thank you,

Name:
Designation:
Enclosure:
1. Invoice for third instalment of training cost pertaining to referenced batch
2. Final attendance record of trainees
3. Completion of curriculum Delivery Schedule
4. Completion of the Guided Learning Hours (GLH)
5. Copy of assessment record of the batch
6. Copy of the release order of second instalment
47
Annexure – 14
Request for Release of Fourth Instalment
Date………/………/2016
From,
Name of TSP
To,
Sub: Request for release of fourth instalment for Batch No. ..........
Dear Sir/Ma’am,
We are hereby submitting the invoice for release of fourth and final instalment of training cost pertaining to Batch No. …………… as per IPA No.
………………… issued by JSDMS dated ………………….
We are also enclosing herewith all relevant details to facilitate processing of payment, including placement and job-retention details of placed
candidates with proper proofs. Therefore, we request you to process this invoice as soon as possible.
Thank you,

Name:
Designation:
Enclosure:
1. Invoice for fourth instalment of training cost pertaining to referenced batch
2. Proof of securing wage employment for a candidate – e.g. Letter / Email confirmation by the organization where the candidate is placed;
Copy of Offer Letter; etc.
3. Proof of securing self employment for a candidate – e.g. Proof of credit linkage for micro enterprise of minimum Rs. 10,000; trade / relevant
license; proof of setting up of new enterprise or becoming a member of a producer group; proof of additional earnings (bank statement); etc.
4. Proof of job-retention for 3 months – Payslips or equivalent valid proof showing that the candidate has been employed for at least 90 days
within a period of not more than 100 days
5. Copy of monthly tracking sheet indicating call to candidate and employer, as per call records issued by telecom agency
48
Annexure – 15
Guidelines for Assessment
(i) The Assessment Agency shall be responsible for ensuring the quality and timeliness of the assessment process, including use of standard
assessment tools by assessor, professional conduct of assessor, and timely declaration of results
(ii) The Assessment Agency shall make all travel and logistics arrangements for the assessor
(iii) The Assessor must carry a valid ID proof and authorization letter of the agency he represents
(iv) The Assessor must assess the candidates as per the approved questionnaire/checklist provided by the concerned Sector Skill Council
(v) The Assessor should authenticate the candidates before the start of assessment and should also keep a record of the attendance
(vi) JSDMS DT shall ensure the quality of the assessment process by visiting the training centre (surprise checks, if required) and carrying out checks
such as:
 Checking the ID proof and credentials of the Assessor
 Observing the assessment process to ensure adherence to standard practices
 Recording the number of trainees present and number of trainees undergoing assessment
(vii) In case the Assessor fails to authenticate his identity to the JSDMS District Team, the team can halt the assessment and inform the concerned
Assessment Agency and Sector Skill Council at the earliest so that further action may be taken
(viii) In case the Assessor finds any discrepancies at the time of conducting assessment, the same needs to be reported to the Assessment Agency,
Sector Skill Council and JSDMS DT promptly and in writing (includes email)
(ix) If the assessor is found to enter into any unfair practice/arrangement, the Assessor may be blacklisted and debarred from conducting any future
assessments under the programme
(x) If the Assessment Agency is found to send a non-certified assessor on their behalf, the Assessment Agency may be blacklisted and debarred from
conducting any future assessments under the programme
49
Annexure – 16
Monthly Record of District Team Visits to Training Centre for the month of <....>
The District Team visited the following centre as per the details given below and has made the following observations:

<Road No.> <Email Id>
<Block>, <District> State Head/ State Representative
<Email Id> <Email Id>
S. Date of Time of Batch Nos. Trainees present Instructor Asst. Instructor
Name of Trades Ongoing
No. Visit Visit Ongoing Girls Boys Total Present (Y / N) Present (Y / N)
1.
2.
3.
Other Observations (May be attached as annexure for each visit, if required)
Enclosed: Attendance record of trainees present at the time of visit as per Annexure-10
50

Process Manual: Saksham Jharkhand Kaushal Vikas Yojana (SJKVY) Pilot Phase

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Process Manual: Saksham Jharkhand Kaushal Vikas Yojana (SJKVY) Pilot Phase

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Jharkhand Skill Development

Definitions and Interpretations

About Jharkhand Skill Development Mission Society ("JSDMS")

The primary objectives of JSDMS are:

About the Saksham Jharkhand Kaushal Vikas Yojana (SJKVY)

Following are the key elements of the scheme:

(i) Scheme Beneficiaries

(ii) Sectors and Trade covered under the scheme

(iii) Key Stakeholders

(iv) Institutional Arrangement

 Implementing agency: JSDMS

Overview: Core Processes

JSDMS seeks to raise awareness on skills among the

Training centres shall be subjected to physical

 Curriculum Design Curriculum shall be as per the QP/NOS mandated

Attendance shall be monitored to improve the

VI. Assessment shall be through SSC affiliated third

 Placement / Credit SJKVY’s prime focus is to enhance employability in

Process / Activity Process Location Timeline Associated

1.7 System-generation of User ID, password and HUNAR

2. Mobilization and Selection of

Awareness Building and Mobilization

Objectives of Skill Mela

Protocol for organizing Skill Mela

 The venue should have the alternative power supply;

 The venue should have drinking water facility;

Mandatory Documents related to Skill Mela

 Budget sanction letter from JSDMS State Office to District Teams

psychometric test or other screenings to judge the aptitude of potential trainees.

Process / Activity Process Location Timelines Associated

3. Training Centre Approval

3.1 Infrastructure readiness TSP Training Within 2 Annex-3

Process / Activity Process Location Timeline Associated

Process / Activity Process Location Timeline Associated

3.16 System-generation of unique ID for the centre HUNAR Immediately

Process / Activity Process Location Timeline Associated

6. Assessment and Certification of

Process / Activity Process Location Timelines Associated

6.15 Distribution of certificates in the presence of TSP

Process / Activity Process Location Timelines Associated

7. Wage/Self Employment and

 Remuneration/incremental remuneration per month

8. Requisition and Payments

Payments by District Team to TSPs

 Wage employment shall imply placement in organised/unorganised sector for a monthly

Process / Activity Process Location Associated

Process / Activity Process Location Associated

9. Programme Monitoring by District

 Copy of the agreement signed between JSDMS and TSP

 Original documents regarding centre inspection by JSDMS and SSC

 Fund receipt and utilization file

Programme Monitoring – Responsibilities of the District Team

 During accreditation visit by the Sector Skill Council;

(xiii) The district team will ensure the following:

 Timely utilization of funds sanctioned to district team by JSDMS state team;

10. Annexure (Formats)

Guidelines to be followed by JSDMS DT for short-listing of candidates in consultation with TSP:

a. distance of candidate’s residence from the training centre (40% weightage)

1. Classroom size should be calculated @ 8 sq. ft. per trainee

xiii. ID proof of Training Instructors - <name of sector - 1>

Note: Relaxation of ~10% may be permitted on specified dimensions