President

Roles and Expectations

The President is the chief executive
officer for the club. The role involves
general supervision and operation of the
club. This office ranks first among the
seven.
‣ Drives the programs of the Club
‣ Guides club in planning and leading
Distinguished Club Program
‣ Represents Club at Area/District meetings

‣ Assures the Semi annual membership is

The President presides at Club meetings,
and directs the club in meeting the delivered on time

members' needs for educational growth

and leadership. In cooperation with the
rest of the officers, the President
establishes long-term and short-term
goals for the club. The President serves as _____________________
one of the Club’s representatives on Area President’s Acknowledgment
and District Councils.
Vice President Education

orientation and be assigned a mentor by

Roles and Expectations
the VPE. The VPE serves as one of the
The VP Education handles the educational
Club’s representatives on Area and
program within the club. The role involves
District Councils.
ensuring that all members continue their
progress towards their educational goals. ‣ Tracks member educational goals
This office ranks second among the ‣ Solicits personal achievement goals from
members
seven.
‣ Presents complete program sheet for each
meeting
The VPE plans, organises, and implements
the meetings to fit the speeches,
educational modules, and related events
to the members' needs. When members
complete a speech or major achievement, _____________________
it is the VPE who initials the manuals or VP education’s Acknowledgment
contacts Toastmasters to ensure proper
recognition. New members will receive
Vice President membership

membership roster and attendance

Roles and Expectations
The VP Membership handles sustaining
and boosting the number of club
members. The role involves marketing
and some administration. This office
ranks third among the seven.
The VPM plans, organises & implements a
records. Serves as one of the Club’s
representatives on Area and District
Councils.
‣ Develops programs for recruiting new
members
‣ Assimilate new members
‣ Completes all applications for Membership

continuous marketing effort to ensure

that club membership remains above
charter strength. This is done both by
retaining current member, with the VPE,
and by gathering new members, with the _____________________
VPPR. The VPM is responsible for the
semi-annual membership reports that go
VP Membership’s Acknowledgment
to Toastmasters, and for keeping the
Vice President P.R.

Roles and Expectations

The VP Public Relations handles
maintaining and building the club's
image. The role involves internal and
external communications. This office
‣ Plans publicity campaigns
‣ Prepares publicity materials
‣ Produces a Club Newsletter
‣ Answers and disseminates queries

ranks fourth among the seven.

The VPPR plans, organises &

implements programs to maintain the
positive image of the club and
Toastmasters for all guests, members,
and the general public. Common
activities overseen include press
_____________________
releases, publicity campaigns, website
maintenance, media representation, Vice President’s Acknowledgment
and club newsletters.
 Club Secretary

Roles and Expectations and reads the meeting minutes, for

The Secretary is responsible for Club
records and correspondence. The role
involves all administrative details
between the club and Toastmasters,
and keeping the club's documents
available and up-to-date. This office
ranks fifth among the seven.
meetings of the club and of the
Executive team.
‣ Maintains an accurate membership roster
‣ Records meeting minutes
‣ Prepares the Semiannual Membership
Report

The Secretary cares for the club's

records, including by-laws and
constitution. Updated membership _____________________
records, new member applications, Secretary’s Acknowledgment
supply orders, officers' lists, and past
club records fall to the Secretary for
execution. The Secretary also records
 Club Treasurer

Roles and Expectations

The Treasurer is responsible for Club
financial policies, procedures and
controls. The role involves the club's
finances, including dues collection and
materials purchasing. This office ranks
sixth among the seven.
‣ Issue Checks/ online transfers to World
Headquarters for semi annual
membership dues/new member fees
‣ Keep complete and accurate records of all
financial reports
‣ Prepare a monthly financial report

Collects dues and pays dues to

Toastmasters International, and
maintains records. All club accounts
come through this office. Dues notices
and collection falls to the Treasurer.
_____________________
Makes financial reports to the Club at
least quarterly. Receives and Treasurer’s Acknowledgment
disburses, with approval of the Club,
all Club funds.
Sergeant at Arms

Roles and Expectations

The Sergeant at Arms handles meeting ‣ Arranges room and equipment for each
facilities and decorum. The role meeting
‣ Greets all guests and members
involves all those tasks expected of
‣ Collects ballots and tallied votes for
the host of the meeting. This office
awards
ranks seventh among the seven. ‣ Maintains an inventory of all Club
equipment and materials
The SAA arranges setup for all
meetings, sets out and cares for the
club's materials and supplies, Club
property, including banner, name tags,
and supplies, and greets members and
_____________________
especially guests. Chairs Social and Sergeant at Arms’
Reception Committees.
Acknowledgment
 Immediate.Past President

Roles and Expectations

The Immediate Past President provides ‣ Provide guidance to the new president
guidance and serves as a resource to (Remember: they are the president, not you)

Club officers and members. The ‣ Act as Advisor to club officers

‣ Carry out special assignments as needed
Immediate Past President chairs the
‣ Attend other Toastmaster events and
Nominating Committee, assists in the
encourage others to attend with active
preparation of the Club Success Plan, participation
promotes the Club's Success Plan, and
promotes the Club's efforts to become a
Distinguished Club.
_____________________
I.P . President’s Acknowledgment
Calendar Checklist for EXCO Members 2017/2018

2017
July Club prepares, approves annual club
budget

Officers complete annual "Club

Success Plan"; can share with club
members

August Conduct club speech contests

(Humorous Speech, Table Topics)

September Collect dues from all club members

Area holds contests

October Club Semiannual Membership Report

due to World Headquarters

Division holds contests

November District holds contests

December Clubs with 6 month officer terms

hold club officer elections

Club officer reports due to World

Headquarters (ALL CLUBS)
 2018

January Officers review, update annual "Club

Success Plan"; can share with members

February (International Speech, Evaluations) - should

conduct club speech contests (Min 6projects
from CC Manual or Completed level 1 and 2 of a
pathway) Newly Chartered clubs after July 1
members are exempted from the rule)

March Area holds contests

April Club Semiannual Membership Report due

to World Headquarters

Division holds contests

May District holds contests

June Hold club officer elections

Club officer reports due to World

Headquarters (ALL CLUBS)