CAPABILITI USER GUIDE FOR ACT HEALTH STAFF

Table of Contents

How to log onto Capabiliti ................................................................................................................................... 2

How to change my password .............................................................................................................................. 2
How to change my supervisor ............................................................................................................................. 3
How to book onto and enrol into a face-to-face training course........................................................................ 4
How to book onto and enrol into an eLearning course ...................................................................................... 6
How to cancel your booking on a training course ............................................................................................... 8
Individual training reports ................................................................................................................................. 10
For managers ..................................................................................................................................................... 12
To approve / decline staff attendance at a face-to-face course ................................................................... 12
To add / remove a staff members essential education training requirements ............................................ 13
How to view a team member’s essential education compliance.................................................................. 15
How to create an individual learning plan for staff members ...................................................................... 17
For more information ........................................................................................................................................ 23

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 CAPABILITI USER GUIDE FOR ACT HEALTH STAFF

How to log onto Capabiliti

1. Enter the first seven digits of your AGS Number under User Identification
2. Enter your password
3. Click Log in

If you are unable to access Capabiliti please contact the Staff Development Unit Help Desk on telephone
6244 2258 or email staff.development@act.gov.au for further assistance.

3
2

How to change my password

If you have forgotten your password or unsure if you have received the email containing your password,
click onto the ‘Forgotten your password?’ link and follow the prompts to reset your password.

If you are already logged into Capabiliti and would like to change your password click onto the change
password and follow the prompts

YOUR NAME

Change your password

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How to change my supervisor

1. Click onto your name and then onto Personal details

2. Click onto Business
3. Type your supervisor / manager name here, select their name, then click on save

YOUR NAME

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How to book onto and enrol into a face-to-face training course

To find a course:

1. Click onto the search function and type keywords and then;
2. Click on Search

1 2

3. The search will then source the course name, when you have found the course, click onto
the course name, if you want to book onto the course click onto the ‘book now’ button

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4. You must then place your supervisors email. This must be correct, or your manager will not
be able to approve your attendance at the course.

5. You must then click on the tick box acknowledging that you agree to the Disclaimer and
Policy (after reading the document)

6. Once complete, then click on the Confirm button

7. You will then receive a booking confirmation

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CAPABILITI USER GUIDE FOR ACT HEALTH STAFF

How to book onto and enrol into an eLearning course

To find a course:
1. Click onto the search function and type keywords and then;
2. Click on Search

1 2

3. The search will then source the course name, when you have found the course, click onto
the course name

4. If you want to book onto the course click onto the ‘book now’ button

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5. You must then click on the tick box acknowledging that you agree to the Disclaimer and
Policy

6. Once complete, then click on the Confirm button

7. To open the course, click on the Launch eLearning course button

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How to cancel your booking on a training course

To cancel a training course that you have already booked onto:

1. Log onto Capabiliti

2. Click on My learning > Current bookings

3. Select the course you want to cancel

4. Click on Cancel booking

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5. You will be required to type in why you are cancelling the course

6. Once you have typed in a cancellation reason, click on > Continue

 You have now successfully cancelled off a course.

 Note: You will not be able to cancel out of a course if it is within the cancellation period
(generally five [5] days before the training course commences).
If this is the case, please contact the training course facilitator/organiser to discuss your
cancellation.

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Individual training reports

To produce individual training reports:

1. Click on the Reports button;
2. Click on the Learning Passport link;
3. Select the date range that you require for the report and;
4. Click on the Run report button.

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5. The report will then be produced in Adobe, you can then select to download the report in
your preferred view and the n print or save the document

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For managers

To approve / decline staff attendance at a face-to-face course

Please note - eLearning courses don’t require approval for staff to complete

1. To approve a staff members attendance at a face-to-face course, log onto Capabiliti and click
on the Pending approval card

2. You can elect to approve the staff members’ attendance or decline their request

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CAPABILITI USER GUIDE FOR ACT HEALTH STAFF

To add / remove a staff members essential education training requirements

On rare occasions staff members may have certain essential education training requirements incorrectly
assigned to them. Nominated Managers / Supervisors can remove and add these training requirements by
following the below instructions.

Before adding / removing training requirements please refer to the ACT Health Essential Education Policy
and Guideline to ensure the change you are making adheres to the requirements stated in the documents.

1. Click on ‘My Team’ > ‘Learning frameworks’

2. Click on ‘View team progress’

3. In this section you can select the learning framework / training module/s you wish to
remove / add for your staff by clicking onto the drop-down feature for the ‘All learning
framework areas’

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4. When you have selected the course / framework (noting that the ‘All Staff’ component is
unable to be removed – as these courses must be completed) click onto ‘manage team
member assignments’

5. Here you can either add or remove the training framework from your allocated team
member/s. You do this simply by clicking onto +Add, if you want to add the learning
framework or remove, if you want to remove the learning framework.

STAFF NAME
STAFF NAME
STAFF NAME
STAFF NAME
STAFF NAME

6. You have successfully removed / added a learning framework to your team member/s.

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How to view a team member’s essential education compliance

Log onto Capabiliti

Click onto my team > Learning Frameworks

Click on View team progress

Here you will be able to click onto each team members’ essential education compliance by clicking
onto their ‘view progress’

STAFF NAME

STAFF NAME

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To show a members courses, click the down button (V) to ‘show requirements’

You can see here that for this employee the requirement will expire on 4/12/2018.

As a manager you will also receive notifications via email for when training courses are due to expire
(generally 6 weeks prior to expiry).

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How to create an individual learning plan for staff members

To create a learning plan for your staff members (where you can allocate training courses, other than
essential education for a staff member)

Log onto Capabiliti

1. Click onto My team;
2. Click onto Learning plans and then;
3. Manage learning plans

3 2

4. Click onto Create team learning plan

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5. Give your team learning plan a:

 Name
 Description
 Timeframe to complete the plan

Name

Description

Timeframe

6. Once complete, click on create.

7. You will them be redirected to a ‘Details page’ to assign courses to the learning plan, click on
requirements

8. Then add the training courses by clicking on ‘Add requirement’

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9. A) You can search for courses by typing in the course name or keywords, the courses can be
searched for via:
 Any delivery mode
 Face-to-face
 eLearning
In the requirement type you can select whether the course is required or recommended.
Required means – staff have to complete this course within the indicated timeframe
Recommended means – staff will have this training requirement allocated to them but they
do not have to complete the training course.

B) You are now required to indicate the action:

Do nothing means that the training course will only be added to future learning plans
created from this template.

Add only to the incomplete learning plans means that adding this training course to this
template will add the requirement from all incomplete learning plans.

Add to all learning plans means that this training requirement will be added to all your
teams future, currently incomplete, and complete learning plans. Completed users will have
their learning plan set back to incomplete until the new requirement has been completed.

10. Once you have decided on the appropriate action, click on the ‘add’ button

9. A)

9. B)

10.

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Once this has been added you can continue to add other training courses by following the
above steps again.

Once you have added all of the courses required for this learning plan, you can click onto the
permissions and grant the individuals who will be allocated this plan special permissions.
For example:

 Create learning plan from this template means that by ticking this box the individuals can create
their own learning plan from this template
 Remove assigned learning plans created from this template means that by ticking this box the
individuals can remove this learning plan from their Capabiliti profile
 Change expected completion date of learning plan means that by ticking this box the individuals
can edit the completion date
 Remove required courses from learning plans means that by ticking this box the individual can
remove required courses from the learning plan
 Remove recommended courses from learning plans means that by ticking this box the individual
can remove recommended courses from the learning plan
 Add or remove additional courses from learning plans means that by ticking this box the individual
can add or remove additional courses from this learning plan

** For the majority of cases, the boxes will remain un-ticked **

11. If you do decide to grant permissions to individuals, click on the boxe/s and then click on
save

11.

Now that you have created a learning plan, you can now assign team members to the plan

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12. To do this click onto the ‘Assign team members button:

Make sure the plan that you want to assign is the correct one and check that the expected
completion date is the one that you wish to allocate.

13. Click on ‘Next’

13.

At this point you can add further additional requirements by clicking on the ‘add’ feature,
however if you are satisfied with the training courses in the plan, click on the ‘next’ button

Next button

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14. At this point you can select one or more team members to assign the learning plan to. You
can also select all your team members. If you make a mistake you can always remove the
incorrect team member from the plan

15. Once you have confirmed that the learning plan has been allocated to the correct staff
members, click on the next button

TEAM MEMBER 2 TEAM MEMBER 1

TEAM MEMBER 3

15.

16. Then click on the ‘Assign learning plan’ button

TEAM MEMBER 1

16.

You have now successfully allocated a learning plan to your team.

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For more information

For more information or support relating to Capabiliti, please contact:

Staff Development Unit Help Desk

staff.development@act.gov.au

(02) 6244 2258

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