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Empowerment
Technologies
Quarter 1 – Module 5:
Advanced Techniques
using Microsoft Excel
 What I Know

Choose the letter of the best answer. Write your answer on a separate sheet
of paper.

1. A spreadsheet program used to organize and perform calculations on data.

a. Microsoft Excel
b. Microsoft Word
c. Microsoft Publisher
d. Microsoft OneNote

2. A function that adds a range of cells

a. ADD
b. PLUS
c. SUM
d. TOTAL

3. A function that gets the average of a range of cells.

a. AVERAGE
b. SUM
c. MEAN
d. MEDIAN

4. Which among the following is not part of the syntax for AVERAGEIF?
a. Average range
b. Range
c. Logical test
d. Criteria

5. A function used to add a certain range of cells if a condition is met.

a. SUMIF
b. ADDIF
c. TOTALIF
d. PLUSIF
Lesson Advanced
5 Techniques
using Microsoft
Excel

What’s In

In our previous lesson, we have discussed Microsoft Word as one of the powerful
applications of Microsoft Office Suites. Microsoft Word has become widely used
because of its features which people use to perform various tasks. One of its features
is Mail Merge which enables users to efficiently create documents with the same
content but may have different recipients. With mail merge, users were able to create
documents like letters, e-mail messages, envelopes, labels, and directory.

Besides Mail Merge, another feature of Microsoft Word is its ability to insert different
kinds of materials such as pictures, clipart, shapes, SmartArt, chart, and screenshot
that help enhance a word document. With these materials, users were able to create
a layout based on their likings.

What’s New

Directions: Arrange the scrambled letters to form the correct word or words. Write your
answer on a separate sheet.

1. FTIONSNCU
2. CLEL RFEENCERE
3. CNSOTTAN
4. ORWKSETSHE
5. EETDAEPRSHS
6. EGRAEVA
 7. AURFLOM
8. WKBROKOO
9. ELLC AGENR
10. TVEICA LELC

1. _____________________________________________
2. _____________________________________________
3. _____________________________________________
4. _____________________________________________
5. _____________________________________________
6. _____________________________________________
7. _____________________________________________
8. _____________________________________________
9. _____________________________________________
10. _____________________________________________

What is It

What is a spreadsheet?
It is a software application that enables a user to save, sort and manage data in an
arranged form of rows and columns.
Beyond arithmetic operations, spreadsheets provide invaluable tools such as
functions that are very useful in calculating data. As a result, spreadsheets have
become one of the widely used software programs, and MS Excel is the most
commonly used spreadsheet tool. Spreadsheets can be used to determine statistical
analysis, compute student’s grades, keep track business accounts and inventories,
and manage databases. Spreadsheets are made up of the following:

• Columns – identified with alphabetic headings Rows - identified with numeric

headings

• Cells – are the intersection of rows and columns

• Cell Reference – also known as cell address that identifies a cell on a worksheet.

- B2 and D4 are examples of cell references

- Use cell reference when creating formulas in Excel to ensure that your formulas
are accurate. Take a look at the table below, instead of using the actual values
which are 5, 10, and 20 use the cell references A1, A2, and A3.

The formula in cell A4

refers to the value in cell A1
which is 5 multiplied by the
value in cell A2 which is 10
plus the value of A3 which
is 20.

The formula calculates

and displays the answer
to the equation A1
multiplied by A2 plus A3
is 70.

The formula
automatically
recalculates when the
value of a referenced cell
is changed.
• Active Cell – the currently selected cell in a spreadsheet and is indicated by a
bold outline that surrounds the cell
- B5 is the active cell

• Texts or labels – It identifies the purpose of a cell, it can be a brief instruction,

a title or caption.
• Number data or constant – a value that doesn’t change and is directly inserted
into a cell.
• Formula (mathematical equations) – an expression that calculates the value
of a cell.
 • Mathematical Operators – MS Excel uses standard operators for formulas.

• Functions- These are pre-defined formulas that are already available in MS

Excel.

Examples of Formula

This formula used

add the numbers

the SUM function to

Note: A formula always begin with an equal (=) sign.

Commonly Used Excel Functions

SUM – Adds all the numbers in a range of cells.
COUNT - Counts the number of cells that contain numbers.

MIN - Returns the smallest number in a set of values.

MAX - Returns the largest value in a set of values.

AVERAGE - Returns the average (arithmetic mean) of the arguments.

SUMIF – Adds the cells specified by a given condition or criteria. SUMIF function
has the following syntax:
SUMIF(range, criteria, sum_range)

• Range - The range of cells that you want to evaluate based on a

given criteria.
• Criteria – It determines which cells will be added.
• Sum_Range – These are the cells containing numeric values and
the cells to add if the condition is met.

For example, you want to find the total ratings of the teachers in terms of the
product’s quality. The formula to use to get the total ratings of the
teachers is shown below.

Sometimes the use of sum_range is optional just like in the example below.
The formula in the following example will add the total scores of the students
which are higher than 10. Students with scores lower than ten will not be
added.

AVERAGEIF - Returns the average (arithmetic mean) of all the cells in a range
that meet a given criteria. AVERAGEIF function has the following syntax:

AVERAGEIF(range, criteria, average_range)

• Range - The range of cells that you want to apply the criteria.
• Criteria – It determines which cells to average.
• Average_Range – These are the cells containing numeric values
and the actual set of cells to average.

For example, you want to get the average of the students’ ratings in terms of
the product’s quality. The formula to use to get the average rating of the
students is shown below.
COUNTIF - Counts the number of cells within a range that meet a single criterion
that you specify. COUNTIF function has the following syntax:
COUNTIF(range, criteria)

• Range – The range of cells to count.

• Criteria – The criteria that determines which cells to be counted.

The formula =COUNTIF(I3:I7,”YES”) will count the number of respondents that

voted for “Yes”.

If you want to count the number of students who got grades of 90 and above in
the first quarter you can use the formula below.
The example below shows the formula on how to count the number of students
who got grades of 85 and above from the first to the second quarter.

IF – This function is one of the most popular functions in Excel. It can perform
a logical test and returns one value if TRUE, and another value if FALSE. The
following is the syntax of IF function:

IF(logical_test, value_if_true, value_if_false)

• Logical Test - A value or logical expression that can be evaluated as

True or False.
• Value if True – The value to return if the logical test or logical
expression evaluates to TRUE.
• Value if False – The value to return if the logical test or logical
expression evaluates to FALSE.
 The table below shows the formula to display “Passed” if the student’s average
is 75 and above, and “Failed” if the average is below 75. Since the cell reference
H2 has the value of 73.6, “Failed” will be displayed. But not in the case of cell
references H3 and H4, since their values are higher than 75 “Passed” will be
displayed.

What’s More

Direction: Using the tables below create the formula that will solve the given problems.
Write your answer on a separate sheet of paper.

Use the table below to answer numbers 1 and 2.

Count the number of products where price is less

than 500.
Display “Within the Budget” if the total
amount is less than 1,500. Otherwise “Over
the Budget” will be displayed.

Use the table below to answer number 3.

1. Show the total sales for the month of August.

Use the table below to answer numbers 4, 5, and 6.

2. Count the number of orders delivered in Lake Sebu.

 3. Count the number of
television orders.
4. Count the number of
items that are less than 15.

Use the table below to answer

numbers 7, 8, 9, and 10.

5. Count the number of respondents.

6. Show how many respondents are having glucose level of more than 90.
7. Compute the average of glucose level.
8. Count the number of respondents whose age is older than 50.

What I Have Learned

In this lesson we have learned that a spreadsheet is an application that enables a user to
save, sort and manage data in an arranged form of rows and columns. Spreadsheet can
be used to calculate students’ grades, track inventories, and even manage databases.
One of the widely used spreadsheet programs is the Microsoft Excel. MS Excel allows
users to organize, format and calculate data using formulas and functions.

With Excel formulas and functions, many operations and tasks are performed
automatically. Users can type numbers or value directly into the formula or use cell
references, so the formula can use any data found in the referenced cells. Some of
the many functions of MS Excel are SUM, AVERAGE, COUNT, MIN, MAX, SUMIF,
AVERAGEIF, COUNTIF, and IF. These functions are pre-defined, it means that these
functions are already available in MS Excel.

What I Can Do

Answer the following questions and write your answer on a separate sheet of paper.

1. What is the importance of using Microsoft Excel?

2. Determine other instances where you can use the COUNTIF, SUMIF, and
AVERAGEIF functions.

3. How does Excel interpret data?

Assessment
Modified True or False: Write TRUE if the statement is correct. If the statement is
false, change the underlined word or phrase to make the whole statement correct.
Write your answer on a separate sheet of paper.

__________________1. Microsoft Excel can perform mathematical equations.

__________________2. Range, criteria, and logical test are part of the

AVERAGEIF syntax.

__________________3. Excel formulas always begin with a sign.

__________________4. Excel can be used to create a database.

__________________5. Column J and row 9 is also referred to as cell 9J.

__________________6. AVERAGE function used to get the average of a certain

range of cells if a condition is met.

__________________7. SUMIF function adds all the numeric values in a range

of cells, ignoring those which are not numeric, and place
the result in a different cell.

__________________8. Both IF and AVERAGEIF can perform a logical test.

 __________________9. Asterisk (*) symbol is used to multiply items in Excel.

__________________10. SUMIF function adds values that meet a given criteria.

__________________11. IF function can have two results.

__________________12. Functions are mathematical equations that calculates the value

of a cell.

__________________13. The intersection of rows and columns is called cell reference.

__________________14. AVERAGEIF function returns the arithmetic mean of all the

cells in a range that meet a given criteria.

__________________15. In Excel, the active cell is indicated by an underline.

Additional Activities

Answer the following questions and write your answer on a separate sheet of paper.

1. List at least five benefits of using Microsoft Excel.

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2. How can Microsoft Excel help you as a student?

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3. Why do you think Microsoft Excel is important in any business organizations?

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