Event Planning Budget Sample

Expenses
Category
Predicted Actual Notes
Venue
Rental $ 1,200.00 Conference room rental
AV Equipment $ 200.00 computer, projector, sound system
Security $ 250.00
Equipment Rental $ 200.00 Stage

Décor
Linen rental $ 100.00
Lighting $ 50.00
Center pieces $ 50.00
Furniture $ 50.00
Additional Décor $ 50.00

Food & Beverage

Food - Dinner $ 6,000.00 $30 per plate x 200 guests
Beverage $ 2,000.00 stock of beverages and alcohol
Bar Staff $ 250.00
Coffee Breaks $ 500.00

Program
Perfomers $ 600.00 3 performers @ $200 each
Speakers $ 600.00 3 speakers @ $200 each
Travel $ 2,500.00 flights for performers/speakers
Hotel $ 1,200.00 Hotel for 6
Other $ 250.00 taxis, etc

Prizes
Gift certificates $ 500.00
Speaker gifts $ 500.00

Marketing
Graphic design $ 100.00
Photocopy $ 25.00
Posters $ 50.00
Social Media Campaigns $ 100.00
Radio Advertisement $ 100.00

License/Insurance
Liquor license $ 100.00
Event insurance $ 100.00
Permits $ 50.00

Miscellaneous
Event tickets $ 25.00 printing
Stationary $ 25.00
Graphic Design $ 100.00 ticket and poster design

TOTAL EXPENDITURE $ 17,825.00

Revenue
Category Predicted Actual Notes
Ticket Sales $ 15,000.00 $75 per ticket and 200 guests
Sponsorship $ 2,000.00 signage and logo on marketing matertial
Silent Auction $ 2,000.00 donated prizes
Beverage $ 2,000.00 profit on markup of alcohol sales

TOTAL REVENUE $ 21,000.00

ound system
arketing matertial