QUALITY MANAGEMENT PROCEDURES

Doc. No.: MAI 05

Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
Page: 1 of 7

FINAL INSPECTION AND TESTING

Prepared by: Reviewed by: Recommended by: Approved by:

Date: Date: Date: Date:

Nereo Adlawan Victorio Dulay Cromwel Jamero Lido Antonio

Quality OIC Eng’g & Bus. Dev. Manager AVP-Implementation VP-Operations
This document is UNCONTROLLED when reproduced unless stamped CONTROLLED.
 QUALITY MANAGEMENT PROCEDURES
Doc. No.: MAI 05
Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
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1. PURPOSE

The purpose of this procedure is to describe the method to be used to ensure that all works upon
completion have been inspected and tested and all non-conformances have been resolved satisfactorily.

2. SCOPE

This procedure shall apply to all works on the Project site which are under the supervision of PMM
(including work by direct labor and contractors).

The procedure shall apply to overall completion of the works as defined under the Contract.

The procedure shall apply to all goods, materials and equipment once these items have been installed in
their final position in the building.

3. TERMINOLOGY

Final Inspection: equivalent to Final Inspection and Testing

Punch list: a listing recording details of items of the works which may be damaged, defective, missing,
dirty or incomplete.

QA : Quality Assurance

QCE : Quality Control Engineer

SE : Site Engineer

4. REFERENCES

Quality Manual (QM 01)

5. ACTIONS

5.1 General
5.1.1 Final inspection includes inspection and, where specified, testing which is directed towards ensuring
that the completed works (either a part of the works defined in the Contract Documents, i.e. phased
completion, or the entire works) comply with specified requirements.

5.1.2 Final inspection activities shall include systematic checks of the following:-

(i) physical quality and completeness of the works;

(ii) records from the planned inspections and tests;

(iii) resolution of non-conformances; and,

(iv) other records of conformance.

5.1.3 When required by the Contract, the Client’s systems for preparing punchlists may be incorporated into
or replace this procedure provided that PMM is represented when the punchlists are being prepared
and agreed.
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Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
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5.2 FINAL INSPECTION

DEVELOP PROGRAMME AND RESPONSIBILITIES

FOR PUNCHLISTING ACTIVITIES
(1)

INSPECT WORKS NEARING COMPLETION IN

ACCORDANCE WITH PROGRAMME
(2)

IDENTIFY DEFICIENCIES

IDENTIFY CONTRACTORS / SUPPLIERS /

DIRECT CONTROL FOREMEN RESPONSIBLE
FOR DEFICIENCY

PREPARE PUNCHLISTS
(3)

DISTRIBUTE PUNCHLISTS TO RESPONSIBLE

CONTRACTORS / SUPPLIERS / DIRECT CONTROL
FOREMEN FOR ACTION
(4)

RECTIFY DEFICIENCIES

REVIEW PUNCHLISTS AND SIGN OFF

DEFICIENCIES WHEN RECTIFIED
(5)

INSPECTION WITH APPROVING ORGANIZATION

(6)

NO
INSPECTION
SATISFACTORY? O

YES

FILE RECORDS
(7)

COLLATE AND CHECK QUALITY ASSURANCE

RECORDS TO ENSURE COMPLIANCE
(8)

HANDO
VER

FIG. 1 – FINAL INSPECTION FLOWCHART

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Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
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Flowchart
Activity Documentation Responsibility
Item No.
1 DEVELOP PROGRAMME AND
RESPONSIBILITIES FOR PUNCHLISTING
ACTIVITIES
 Develop a punchlisting programme Punchlisting Nominated
identifying by headings the breakdown of Programme Project Staff / QA
the Project into the areas to be punchlisted Coordinator
Punchlisting
 Nominate Project staff members responsible Punchlisting Manager in
for punchlisting activities Programme charge of Project

2 INSPECT WORKS NEARING COMPLETION

IN ACCORDANCE WITH PROGRAMME

 Carry out inspections / tests of the - SE/ QCE

completed works in accordance with the
punchlisting programme
3 PREPARE PUNCHLISTS

Record details of items which are unsatisfactory Punchlist (see QCE

or incomplete proforma
attachments) or
similar
4 DISTRIBUTE PUNCHLISTS TO
RESPONSIBLE SUB-CONTRACTORS /
SUPPLIERS / DIRECT CONTROL FOREMEN
FOR ACTION
 Once punchlists have been documented, - Nominated
Distribute lists of deficiencies applicable to Project Staff / QA
each contractor, supplier, PMM Supervisor Coordinator
and / or Foreman
5 REVIEW PUNCHLIST AND SIGN OFF
DEFICIENCIES WHEN RECTIFIED

 Review punchlists on a regular basis and Marked up Punchlist Nominated

sign off items as they are re-inspected and or similar Project Staff / QA
found satisfactory. Coordinator
6 INSPECTION WITH APPROVING
ORGANISATION

 Arrange joint inspection with the approving Completion certificate QCE

organization (e.g. Client, Engineer) to gain
concurrence
7 FILE RECORDS
 Establish and maintain files for storage of Project Filing Quality Assurance
records System Coordinator /
Project Document
Controller
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Flowchart
Activity Documentation Responsibility
Item No.
8 COLLATE AND CHECK QUALITY
ASSURANCE RECORDS FOR COMPLIANCE

 Check records to ensure that they are - Quality Assurance

available, complete and the details recorded Coordinator
confirm conformance to specified
requirements
 Where applicable, prepare and provide a list Lists of outstanding Quality Assurance
of outstanding records to the Project staff records Coordinator
member responsible for obtaining the
records

Notes:

a) Where possible, the punchlist should be prepared in conjunction with the approving organization (e.g.
Client, Engineer)

(b) Sufficient provision shall be made by the custodian to store documents in the filing system. Typically the
provisions shall consist of clearly labeled and sub-divided lever arch files.

Documents shall be placed within each file in a consistent and predetermined manner (using either
registration numbers placed on the document, dates and / or file subdivisions) to allow efficient
retrieval.

(c) Concurrent with punchlisting, the Quality Assurance Coordinator shall check and collate all quality
records to ensure conformance with Contract requirements.

The records to be checked may include the following:-

(i) Quality Records Register;
(ii) Nonconformance Reports;
(iii) Punchlists;
(iv) "Work-as-executed"/"As-built" drawings and surveys;
(v) Operating Instructions and Maintenance Manuals;
(vi) Approvals and certification by Regulatory Authorities;
(vii) Other certification; and,
(viii) Warranties and guarantees.

Previously completed Quality Records Registers, other registers and similar used to monitor inspection
and test status may be used by the Quality Assurance Coordinator to readily check the availability of
records verifying that Inspection and Test Plan requirements have been complied with.

(d) The Quality Assurance Coordinator shall prepare a list of outstanding records still considered necessary
to obtain and provide the list to the respective Project staff member responsible for obtaining the
outstanding records.

Deficiencies identified during the check of records may be treated as punchlist items and recorded on the
appropriate punchlist. The items may then be controlled and signed off similarly to other punchlist items.
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Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
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5.3 Defect Identified During Contract Maintenance Period

COMMENCEMENT OF MAINTENANCE
PERIOD

ESTABLISH REGISTER TO MONITOR

DEFECTS
(1)

DEFECTS IDENTIFIED BY
CLIENT
(2)

REGISTER DEFECTS ON THE

MAINTENANCE PERIOD DEFECT LIST
(3)

COMMENCEMENT OF MAINTENANCE
PERIOD

RE
CTIFY DEFECTS

REINSPECT DEFECTS WHEN RECTIFIED

(4)

NO
INSPECTION
SATISFACTORY?

YES

SIGN OFF DEFECTS

(5)
Flowchart
Activity Documentation Responsibility
Item No.

QUALITY MANAGEMENT PROCEDURES

1 ESTABLISH REGISTER TO MONITOR
DEFECTS Doc. No.: MAI 05
Rev. No.: A
FINAL INSPECTION AND TESTING Date: 01 September 2019
• On commencement of the contract Maintenance Period Page: Nominated Project
7 of 7
maintenance period, establish a register to Defects List (see staff member / QA
monitor defects Proforma Coordinator
attachments) or
similar

2 DEFECTS IDENTIFIED BY CLIENT

Quality Control
• Identify defects during the maintenance Letters from the Engineer
period in writing nominated Client’s
Representative

3 REGISTER DEFECTS ON THE

MAINTENANCE PERIOD DEFECT LIST
Manager in charge
• Register details of defects and instruct Maintenance Period
of Project or
responsible parties (e.g. contractors, Defect List
suppliers, foreman) to take action to rectify nominee

4 REINSPECT DEFECTS WHEN RECTIFIED QCE

• When defects have been rectified, re- -

inspect with the Client’s representative if
possible to gain concurrence

5 SIGN OFF DEFECTS QCE

• When defects have been re-inspected and Maintenance Period

found satisfactory, sign off items on defect Defect List
list

FIG. 2 – DEFECTS IDENTIFIED DURING THE CONTRACT

MAINTENANCE PERIOD FLOWCHART

6. ATTACHMENTS

• Punchlist – (QMS F158)

• Maintenance Period Defect List – (QMS F159)