QUALITY MANAGEMENT PROCEDURES

Doc. No.: MAI 07

CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
Page: 1 of 8

CONTROL OF INSPECTION,
MEASURING AND TESTING EQUIPMENT

Prepared by: Reviewed by: Recommended by: Approved by:

Date: Date: Date: Date:

Nereo Adlawan Victorio Dulay Cromwel Jamero Lido Antonio

Quality OIC Eng’g & Bus. Dev. Manager AVP-Implementation VP-Operations
This document is UNCONTROLLED when reproduced unless stamped CONTROLLED.
 QUALITY MANAGEMENT PROCEDURES

Doc. No.: MAI 07

CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
Page: 2 of 8

1. PURPOSE

The purpose of this procedure is to describe the method used to ensure that :

 Inspection, measuring and testing equipment has been checked for accuracy (i.e. the
equipment has been calibrated), and;

 The result of the checks, are maintained so that the current status of each piece of
equipment maybe readily determined.

2. SCOPE

This procedure shall apply to all inspection, measuring and testing equipment used by PMM
Project personnel (including staff and direct control labor).

This procedure does not apply to equipment used by subcontractors, suppliers or inspection
/ testing agencies employed by PMM.

3. TERMINOLOGY

Calibration: All the operations for the purpose of determining the value of the errors of a
measuring instrument.

4. REFERENCES

Quality Manual (QM 01)

Corrective and Preventive Action Control (MAI 10)

5. ACTIONS

5.1 General

5.1.1 Equipment used for acceptance, inspection, measuring and testing shall be calibrated
and controlled in accordance with this procedure.

5.1.2 Site measuring, inspection and testing equipment which has not been formally
calibrated, but is maintained in serviceable condition, may be used for routing in-
process inspection, measuring and testing.

5.1.3 Where a registered laboratory is used for inspection, measuring or test activities it
shall be accepted that the agency has complied with requirements of the quality
system element which this Quality Management Procedure addresses.
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Doc. No.: MAI 07

CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
Page: 3 of 8

5.2 Control of Inspection, Measuring and Testing Equipment

DETERMINE INSPECTION,
MEASURING AND TESTING
REQUIREMENTS
(1)

OBTAIN SUITABLE EQUIPMENT FOR

INSPECTION, MEASURING AND
TESTING

LABEL EQUIPMENT WITH

IDENTIFICATION NUMBER IF
NECESSARY
(3)

ENTER EQUIPMENT DETAILS ON LIST

OF INSPECTION, MEASURING AND
TESTING EQUIPMENT
(4)

ESTABLISH CALIBRATION REGISTER

FOR EACH ITEM OF EQUIPMENT
(5)
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Doc. No.: MAI 07

CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
Page: 4 of 8

CARRY OUT REGULAR CHECKING OF

EQUIPMENT IN ACCORDANCE WITH
THE SCHEDULE OF EQUIPMENT
CALIBRATION REQUIREMENT
(6)

NO
CHECK INITIATE CORRECTIVE / PREVENTIVE
SATISFACTORY? ACTION PROCEDURE (NOTE ON
CALIBRATION REGISTER (8)

YES

UPDATE CALIBRATION REGISTER AND

LABEL EQUIPMENT TO SHOW DUE
DATE OF NEXT CHECK
(7)

YES
EQUIPMENT
STILL TO BE
USED ON SITE?

NO

UPDATE LIST OF INSPECTION,

FILE RECORDS
(10)

FIG. 1 CONTROL OF INSPECTION, MEASURING

AND TESTING EQUIPMENT FLOWCHART
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CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
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Flowchar
t Activity Documentation Responsibility
Item No.

1 DETERMINE INSPECTION, MEASURING AND

TESTING REQUIREMENTS

 Determine requirements for checking -

Quality Assurance
accuracy of each type of inspection,
Coordinator in
measuring and test equipment. These
conjunction with
requirements shall include the following
other Project Staff
(see Note (a)):

(i) the method of checking;

(ii) the minimum frequency of checking;

and,

(iii) the acceptable accuracy criteria.

2 DEVELOP SCHEDULE OF EQUIPMENT

CALIBRATION REQUIREMENTS
Quality Assurance
 Record requirements for checking accuracy Schedule of
Coordinator
of equipment on the “Schedule of Equipment
Equipment Calibration Requirements” and Calibration
incorporate into the Project Quality Plan Requirements
(see proforma
attached)

3 LABEL EQUIPMENT WITH IDENTIFICATION

NUMBER IF NECESSARY
Quality Assurance
 Check each item of equipment when Equipment label
Coordinator
delivered to ensure it is identified by a where necessary
unique number. Where possible the
identification number should be the
manufacturer’s serial number, otherwise
allocate a unique identification number and
label the item with the number (see Note
(b))

4 ENTER EQUIPMENT DETAILS ON LIST OF

INSPECTION, MEASURING AND TESTING
EQUIPMENT
Quality Assurance
 Upon arrival at the Project site, record List of Inspection,
Coordinator
details and status of each item of Measuring and
equipment on the “List of Inspection, Testing Equipment
Measuring and Testing Equipment” (see (see proforma
Note (C)) attachment)
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CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
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Flowchar
t Activity Documentation Responsibility
Item No.
5 ESTABLISH CALIBRATION REGISTER FOR
EACH ITEM OF EQUIPMENT

 Register each item of equipment on a Calibration Quality Assurance

“Calibration Register” using the unique Registers (see Coordinator
identification number (see Note (d)). proforma
attachment)
6 CARRY OUT REGULAR CHECKING OF
EQUIPMENT IN ACCORDANCE WITH THE
SCHEDULE OF EQUIPMENT CALIBRATION
REQUIREMENTS
Quality Assurance
Coordinator
 Before use on a Project, check the -
accuracy of calibration of each item of
equipment. Where necessary, carry out
check of equipment in accordance with the
“Schedule of Equipment Calibration
Requirements” before use

 Carry out regular checking of each item of -

Quality Assurance
inspection, measuring and testing Coordinator
equipment in accordance with the
requirements of the “Schedule of
Equipment Calibration Requirements”
UPDATE CALIBRATION REGISTER AND
LABEL EQUIPMENT TO SHOW DUE DATE
7 FOR NEXT CHECK

 Where the results of the checks are

satisfactory, mark the Calibration Register Calibration
Quality Assurance
as appropriate and enter the date for the Registers
Coordinator
next check

 Label item of equipment to show due date

Instrument Label Quality Assurance
for the next check
Coordinator
INITIATE CORRECTIVE / PREVENTIVE
8 ACTION PROCEDURE (NOTE ON
CALIBRATION REGISTER)

 Where the results of the check are

unsatisfactory, initiate the following action: Calibration Quality Assurance
Register, Coordinator
(i) Remove the item of equipment from Corrective Action
use and either adjust to achieve the Request (see
required accuracy or remove from the proforma QMS
Project site; F017)
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AND TESTING EQUIPMENT Date: 01 September 2019
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Flowchar
t Activity Documentation Responsibility
Item No.
(i) Determine the possible effects of
possible incorrect inspection,
measuring and testing results;

(ii) Where necessary, record and control

corrective action in accordance with
QMP 14.1 and,

(iii) Enter brief details of the follow up action

on the Calibration Register

9 UPDATE LIST OF INSPECTION, MEASURING

AND TESTING EQUIPMENT

 Update status on “List of Inspection, List of Inspection Quality Assurance

Measuring and Testing Equipment” for Measuring and Coordinator
items of equipment Testing Equipment

FILE RECORDS
10
 Whose status has changed to on site but
not in use (i.e. in storage)
Quality Assurance
 Establish and maintain files for storage of Project Filing Coordinator
records (see Note (e)) System

Notes:

(a) The method of check shall generally be selected from one of the following:

(i) Check against a Reference Measurement Standard, the accuracy of which can be
traced to a national standard e.g. standard measuring tape supplied with a
calibration certificate;

(ii) Accepted accuracy check tests e.g. two pegs test for a survey level; or,

(iii) Check of accuracy by the equipment manufacturer.

 The minimum frequency of check shall be selected based on the frequency of

equipment use, susceptibility to maladjustment and nature of measurements being
undertaken.
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CONTROL OF INSPECTION, MEASURING Rev. No.: A
AND TESTING EQUIPMENT Date: 01 September 2019
Page: 8 of 8

 The acceptable accuracy criteria shall be selected based on the nature of the
measurement and the allowable tolerances.

(b) The identification number shall be readily visible on each item of equipment. Where , the
identification number may be engraved on the equipment so that it is necessary clearly
visible and not easily removed.

(c) The list of Inspection, Measuring and Testing Equipment shall be used to document the
availability of each item of equipment on the site and its current usage status.

For equipment whose status is on site and in use, the check of equipment accuracy shall
be kept up to date in accordance with the Schedule of Equipment Calibration
Requirements.

Where the check of accuracy of an item of equipment is not kept up to date the status of
equipment shall be revised on the List of Inspection, Measuring and Testing Equipment.
The date from which the revised status is applicable shall be entered on the list.

(d) A Calibration Register shall be used to document the initial registration of each item of
equipment, the current calibration status and the requirements for checking which have
been transferred from the Schedule of Equipment Calibration Requirements.

(e) Sufficient provision shall be made by the custodian to store documents in the filing system.
Typically the provisions shall consist of clearly labeled and sub-divided lever arch files.

Documents shall be placed within each file in consistent and pre-determined manner (using
either registration numbers placed on the document, dates and/or file subdivisions) to allow
efficient retrieval.

6. ATTACHMENTS

 Schedule of Equipment Calibration Requirements – (QMS F073)

 List of Inspection, Measuring and Testing Equipment – (QMS F074)

 Calibration Register – (QMS F075)

 Borrower’s Slip – (QMS F076)