Professional Documents
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Article and Memorandum of Association
Article and Memorandum of Association
Article and Memorandum of Association
MEMORANDUM OF ASSOCIATION
The income and properties of the Society whatsoever derived or obtained shall be applied
solely towards the promotion of the objects of the Society and no portion thereof shall be
paid to or divided amongst any of its members by way of profits.
4. The names, address and descriptions of the members of the Executive Committee
In any resemblance in the name of the Society with another registered Organisation is
discovered we shall be bound to change the name forthwith.
5. We, the several persons whose names, addresses and occupations are here-in-to
subscribed are desirous of being formed into an association in pursuance of this
memorandum of association.
MEMBERSHIP : Admission :
b) The Executive Committee may admit to membership any person of any Caste, Creed
or sex who has attained the age of eighteen years and agrees in writing to be bound by the
Memorandum of Association and regulations of the Society and who in the opinion of the
Executive Committee will be interested in advancement of the objects of the Society.
Be it noted here that the power to admit members is the sole and absolute power of the
Executive Committee and the Executive Committee may refuse to admit any person as a
member without assigning any reason there for.
a) Life Member:
Any person, qualified to be a life Member by the Executive Committee, on paying
requisite amount and/or any movable or immovable property, may be a Life Member.
b) Honorary Member:
Any person, whose connection with the Society is deemed to be useful, may with
consent of such person be elected as Honorary Member of the Society. Such member
shall not however, be eligible to be member of the Executive Committee nor shall be
entitled to vote in any meeting.
c) Ordinary Members :
Any person, qualified to be a member and paying prescribed ordinary membership
fee may be admitted as ordinary member of the Society.
3. Cessation of Membership :
4. Register of Members :
The Society shall maintain a Register of Members containing the names, addresses and
their occupations date of admission and the date of cessation.
The Register will be kept open for inspection of the members of Society on requisition.
All entries required to be made therein shall be entered within a period of 15 days.
a) Any member of the Society has the right to elect and to be elected in any election of
the Society;
b) To submit suggestion for discussion to the Executive Committee and Sub-Committee
on any matter;
c) To inspect the account and the proceedings of the meetings of the Society on
appointment with the Secretary;
d) To pay his subscription within the prescribed time;
e) Defaulting members shall not be allowed to take part or vote in a meeting;
f) Members shall have one vote each.
6. Expulsion of Members :
Frequent action of any member if found by the Executive Committee detrimental to the
interest and is in violation of the rules and regulations of the Society, he/she may be after
due enquiry conducted, suspended or expelled from the membership by the Executive
Committee. In that case the Executive Committees shall first serve the member
concerned with a show cause showing therein the charges framed and ask him to submit
his statement of defence within a month. On receipt of the explanation the Executive
Committee shall have the power to take a suitable action against the delinquent member
after allowing him to defend his case. If no reply to the show cause notice is received
within a month, the Executive Committee may take an expert’s decision.
For any act of expulsion or termination no such member shall be entitled to prefer nay
claim for compensation or damage even if proved on subsequent date that such act of
expulsion or termination was wrongful and or unlawful.
There shall be Executive Committee consisting of not less than 7 (seven) members.
Elected Members shall be elected at the Annual General Meeting of the Society. The
office bearers of the Executive Committee shall consist of President, Vice-President,
Secretary, Treasurer, Assistant Treasurer and other members, to be elected in the Annual
General Meeting of the Society. The office bearers shall be elected by the Executive
Committee amongst themselves.
8. Termination of Membership :
9. Meeting :
A meeting of Executive Committee shall be held at least once in a month at such place
and time as the President or the Secretary may determine. Any five members of the
Executive Committee and the Secretary shall summon the same within seven days and
failing which the President or the requisitionists may do so provided no business other
than specified in the notice shall be transacted at such meeting.
Seven days notice of the meeting specifying the place, time and the general nature of
work and business to be transacted shall be given to every member of the Executive
Committee. Emergency meeting may be called on 24 hours notice. One third members
personally present shall constitute a quorum for the Executive Committee meeting and if
a quorum is not present within 30 minutes of the time members present adjourn the
meeting.
11. Procedure of the meeting :
The President or in his absence the Secretary shall preside over all meetings of the
Executive Committee and in their absence members present shall elect a Chairman of the
Executive Committee meeting. All questions before the meeting will be decided by a
majority of votes, each member having one vote. The President or the Chairman shall
have a second or casting vote in addition to his own vote in the case of equality of vote.
The Executive Committee shall have general power of supervision and conduct over all
the affairs of the Society and in particular shall discharge the following duties:
i) To appoint Sub-Committee with such power and duties as may be considered
necessary or expedient;
ii) To accept donation, gift, subscription, movable or immovable property for the
objects of the Society;
iii) To sell, lease, mortgage or otherwise dispose of and deal with all or any part of
the property of the Society as deemed necessary or expedient for the purpose of
the Society
iv) To keep proper accounts of the Society and to open bank account in the name of
the Society in one or more banks;
v) To co-opt not more than two members to the Executive Committee;
vi) To appoint a person or persons on payment to assist the Secretary/Treasurer in the
maintenance of accounts etc.
i) The Executive Committee of the trustee of the Society shall be responsible for the
safe custody of the funds and assets of Society.
ii) The funds of the Society shall be kept in some nationalized bank and be invested
in ay securities, specified under Section 20 of the Indian Trust Act, 1882.
The books of account and other statutory books like Stock Register Inventory Register
etc. Shall be kept at the registered office and shall be open to inspection of the members
of the Executive Committee during usual office hours and the same shall be open to
inspection of the members at such time and place as the Executive Committee directs on
a written request made by the member.
The accounting year of the Society shall be April to March of every year.
The Secretary shall annually call the Annual General Meeting within a month from the
end of the last financial year by giving at least 14 days notice to all members and shall
hold the Annual election on the same date.
a) To confirm the minutes of the last Annual General Meeting and of Special General
Meeting, if any.
b) To adopt with or without modification the report of working of the Society for the
previous year ended.
c) To pass audited accounts for the said year.
d) To appoint qualified Auditor or Auditors.
e) To transact such business as may be fixed by the Executive Committee and office
bearers.
f) To transact such other business as may be brought forward by giving 14 days
previous notice from any member.
g) To conduct general election to be held and to elect Executive Committee and office
bearers.
h) 1/4 (one fourth) of the total members shall from the quorum in the Annual General
Meeting.
A Special General Meeting may be convened by the Executive Committee at any time in
view of urgency of the matter. At least 7 days notice shall be given for Special General
Meeting.
Members may request the Executive Committee for Special General Meeting by placing
a requisition signed by one third of total members. In the case the Executive Committee
shall convene a Special General Meeting within a month from the receipt of such notice.
In default by the Executive committee the requisitionists shall hold such meeting
provided no business other than those specified in the notice shall be transacted.
The Executive Committee may direct to convene an Extra-Ordinary General Meeting for
consideration of addition, alternation of amendment of the regulations of the Society. 7
days notice along with the proposed draft of change shall be sent to members before the
meeting. The resolution for change, amendment etc. of the Regulations be carried out if
accepted by the three-fourth of the members of the Society.
President :
a) He / She shall preside over all meetings of the Society;
b) Take all disciplinary actions such as removal, dismissal etc. In consultation with the
Executive Committee;
c) Advice the Secretary in any matter requiring urgent attention;
d) Call emergent meetings.
Vice President :
In absence of President he/she will perform the duties of the President.
Secretary :
a) Convene all meetings of the Society;
b) Maintain minute books of all meeting;
c) Issue general circulars and notices;
d) Receive all applications for membership which shall be placed before the Executive
Committee.
e) Sign on behalf of the Society all receipts for all sums received as subscription etc.
f) Sign and give pay order on all bills for payment;
g) Transact all other business subject to the direction of the Executive Committee;
h) Sign and execute all the papers and documents on behalf of the Society and in the
interest of the Society to file suit or defend any suit and/or any legal matter.
Treasurer :
a) He shall collect and receive all sorts of subscriptions, donations and deposit of money
and grant receipts thereof;
b) Maintain and keep Cash Book and such other accounts as per necessity;
c) Operate Bank Accounts jointly with the Secretary;
d) Prepare the budget in consultation with the Secretary for consideration of the
Executive Committee.
Assistant Treasurer :
He will assist the Treasurer in keeping, maintaining of accounts and other works,
entrusted to the Treasurer and absence of Treasurer will function as Treasurer.
The Society shall have its account audited once in a year by a Chartered Account. Such
Auditors shall be appointed in the Annual General Meeting and his remuneration shall
also be fixed in that meeting.
All suits and legal proceedings by or against the Society shall be in the name of the
Secretary or by such person as shall be appointed by the Committee for the occasion.
The Rules and Regulations may be altered, modified, rescinded or added to by special
resolutions passed by the Members in General Meeting called for the purpose by three-
fourth majority of the members of the Society.
Subject to the provisions of Sections 24 & 27 of the West Bengal Societies Registration
Act. 1961 or any statutory modifications thereof, the Society may be dissolved by a
resolution to that effect passed by three-fourth of the members of the Society. The said
meeting shall also decide the manner of disbursement of the funds and assets of the
Association, if any, after dissolution.
We, the undersigned members of the Executive Committee of the Society, do hereby
certify that the above is a true copy of the rules and Regulations of Society.
Signature of three members of the Executive Committee.