Case Summary

Carter Cleaning Company does not have any formal orientation and training programs. However,
Carter wants its employees to follow certain practices and procedures while
dealing with customers but employees are not trained accordingly. Thus, Jennifer’s
employees are not maintaining standards as she expected. For example, Jennifer wants her
counterperson to greet customers with a pleasant hello, collect the garments from the customers,
place all the garments in nylon sac, write up a ticet and provide a copy to customer, provide
information to customer about upcoming offers and additional services, use courteous comment
lie !have a nice day" or 
!drive safely" when the customer leaves. #ther $obs in the store lie pressing, cleaning and
spotting contain certain steps and procedures along with standard preferred by Carter. %ue to
lac of ade&uate training and orientation, employees face certain issues' the new employees are
ignorant about their weely payment day, company policy about paid holiday, health and medical
 benefits and general matters (clean wor area, personal appearance and cleanliness) and so on.
Jennifer believes, if formal orientation and training programs can begin, then employees will
now what Jennifer and her father wants from them and they will do their $ob in the right way
that is the Carter’s way.

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 Question01: What specifically should the company cover in their new employee orientation
program, and how should they convey this information?

Answer to Question Number 01

#rientation  program  refers to the process of providing with basic information to the new
employee about the company or employer. This procedure ensures that new employees get the
nowledge re&uired to do the $ob effectively. %essler (*++) said !#rientation is a procedure of 

 providing with basic bacground information about the firm".

#rientation program helps employees to get a brief idea about the organi-ation along with the
tas they need to perform. o it increases the productivity of the employees as they are well
aware about the $ob. /ormally H0 department of a company is responsible to welcome new

employees with orientation program. 1ut supervisors complete the orientation process by
introducing new employee with the co2worers and others concerned with the tas.

3t the time of a new employee orientation 4rogram Company should cover some of the basic
contents lie2

5nformation on employee benefits

4ersonnel policies The daily routine
Company organi-ation and operations
afety measures and regulations

Information on employee benefits

the right of the employees to receive certain benefits. 6mployee

wage compensation allowed by the employer to the employee other than their normal wages or salary. 6mployee benefits may include sic l

and hospitali-ation, housing, pension, vacation, profit sharing etc. o, at the orientation program
employer should clearly mention the benefits employees will en$oy during their career with the

company.

Personnel policies

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 4ersonnel policy some time called as !employee handboos". This policy includes some of the
statement which explains the expectation of the employer from the employee and what should an
employee expect from employer. 4ersonnel policies should cover at orientation program.

aily routine

6mployees should get clear idea about the tas he or she needs to perform at daily basis. 5t helps
the employee to get prepared for the tas and this procedure increase the efficiency of the wor.
o, there is no alternative other than mentioning the daily routine of the employee at orientation
 program.

!ompany organi"ation and operations

t perform same tas. The nature of the wor varies from company to company. 7hat ind of operations a company performs is totally depen
ment of the company carefully review the mission and vision statement

of the company and then set the activities or operations they need to perform to achieve company
goal. o, in the orientation program it is very important to mention the activities and operations

 perform by the company and how they perform it.

#afety measures and regulations

d regulations available to help the employees when they face any unwanted situation lie accident should also mention in the orientation
feel safe at worplace and motivate them to wor efficiently. To convey

information in proper way, a successful orientation should accomplish some procedure for new
employees8

3t orientation ensuring that employees feel welcome to the company.

9iving a clear idea about the company to the employee so that they can recogni-e the organi-ation in a broad sense.
Clearly explain the expectation of the employer from the employee.

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 Question0$: In the %& management course 'ennifer too(, the boo( suggested using a )ob
description sheet to identify tas(s performed by an employee* #hould !arter use a form

li(e this for the counterperson+s )ob, and if so, what would the filledin form loo( li(e?

Answer to Question Number 02

3ccording to the case, Carter Cleaning Company wants it counterpersons’ to behave in a cordial
way with their customers, chec the clothes for an defects, promote their upcoming offers and
end with a pleasant gesture when they leave. This is how' Jennifer and her father want
their customers to be served in Carter Cleaning Company. 1ased on this criterion, the following
filled2 in2form is created8

#teps: -ey Po ints

1. /reet customers with a pleasant
 /one
hello
$. !ollect the garments from Chec for existing damages or stain, if found
the customers let customer now immediately
. Place all the garments in nylon Clothes of different customers are not mixed
sac(  with each other 
. Write up a tic(et and provide 6nsure that the customer’s name, telephone
number, date are precisely and clearly written
a copy to customer
2. Provide information to customer 4rovide up to date information with proper
about upcoming offers details
and additional services
3. 4se courteous comment li(e 5 have  /one
a nice day6 when the customer
leaves

The employees must be trained to handle any unpleasant and unexpected issues. 5n case
of complaints, each customer may have to be handled differently. This is something, which needs
to
 be encouraged to be learnt while on the $ob.

Question0: which specific training techni7ues should 'ennifer use to train her pressers,
her cleanerspotters, her managers, and her counter people, and why?

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 Answer to Question Number 03

Pressers8cleanerspotters

3s these $obs are technical in nature, on the $ob training through coaching method could
be advised. 6xisting employees can teach the new employees their relevant tass and follow up
with them to chec if there are any concerns or problems.

3lso once the employee is sufficiently well versed with his:her wor, $ob rotation can also be
done to ensure that the employees develop other sills. This can be useful in times when there is
shortage of employees due to reasons lie illness, vacation. Job 5nstruction Training sheets can
also be used as these $obs have a standard procedure and this would hence avoid mistaes.

9anagers

#n the $ob training can also be used for managers. Their main wor would include handling
employees and customers along with the business. This can be learnt directly from Jennifer
or other managers. 3lso when any manager is about to leave, then the apprenticeship approach
can
 be used where the new manager will be trained under the manager who is about to leave.

!ounterperson

;ost of the tass included in this $ob are standardi-ed, and hence $ob instruction sheets can be
used. #n the other hand, sometimes counterpersons have to behave differently with different
customers, it is better to train using on the $ob method. This can be done as the employee can
learn it from Jennifer directly how they should be behaving or can also go and clear any doubts
with other senior employees when re&uired.

Conclusion

3s referred to the case, Carter Cleaning Company does not have any formal
training and orientation program. 5n this case analysis, we are providing an outline of a
new employee

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orientation program, assisting to create $ob description and roles of a counterperson in
Carter Cleaning Company and finally identifying the re&uired training programs for pressers,
cleaner2 spotters, managers and counter2people.

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