Patient Management System

A Project Report

Submitted in partial fulfilment of the

Requirement for the award of the Degree

of

BACHELOR OF SCIENCE (INFORMATION TECHNOLOGY)

By

[Student name with seat number]

Under the esteemed guidance of

[Prof. Murugesh Chandran]

DEPARTMENT OF INFORMATION TECHNOLOGY

VIVEK COLLEGE OF COMMERCE

(Affiliated to University of Mumbai)
 ACKNOWLEDGEMENT

I would like to place on record my sincere gratitude to everyone who has contributed to
the successful completion of this project directly or indirectly.
I wish to thank the I/C Principal of my college, Dr. Vijetha Shetty and my respected
H.O.D Prof. Maria Muthukumar and professors, Prof. Anupama Bali, Prof. Aparna S.
Padte, Prof. Murugesh Chandran and Prof. Sukanya Sawant as well as the Management and
the Library staff for their great support throughout my graduation years.
I take this opportunity to express my profound gratitude and deep regards to my guide
Prof. Prof. Murugesh Chandran without whose guidance & critical appreciation, this project
would have been incomplete. Right from the beginning, this project has been shaped by his
expert opinions and he has helped me to improve this project in all manners and achieve the
level that it has acquired.
I wish to extend my heartfelt gratitude to our lab assistant, Mr. Neeraj Tiwari, for
having helped a lot during our brainstorming sessions and particularly for the permission to use
the computer labs whenever needed. Last but not the least I place a deep sense of gratitude to my
family members and my friends who have been constant source of inspiration during the
preparation of this project work.
 DECLARATION

I hereby declare that the project entitled, [PROJECT NAME] done at place
GOREAGOAN (WEST), has not been in any case duplicated to submit to any other university
for the award of any degree. To the best of my knowledge other than me, no one has submitted to
any other university.
The project is done in partial fulfilment of the requirements for the award of degree of
BACHELOR OF SCIENCE (INFORMATION TECHNOLOGY) to be submitted as final
semester project as part of our curriculum.

[STUDENT NAME

WITH SIGNATURE]
 CHAPTER 1: INTRODUCTION

Hospital is the essential part of our lives which provides us with the best medical facilities for
various sickness, it may be due to the change in climatic conditions, stress (emotional trauma) etc.
It is necessary for the hospital to keep track of all activities and records day in and day out of its
patient, doctors, nurses and other staffs that keeps the hospital in its operation. Keeping track of all
activities and reports on paper is very inefficient and time consuming and also error prone. Keeping
records on paper is a traditional base system that sometimes do not make it robust, in any case of
damage all files will be lost that will cost a lot to the organization. Day in and day out many people
visit the hospital and when using the traditional base system, it makes it unreliable in the sense that
it will take longer time to enter or access data and also maintaining. It is not economically and
technically feasible to maintain these records on paper. Thus, we have developed an automated
version of the manual system called “Patient Management System". Patient Management System is
designed specifically to manage episodes of care, quickly and safely. The main aim of our project
is to provide a paper-less, low-cost reliable automation of an existing system. This system also
provides excellent security of data at every level of user-system interaction and also provides
robust and reliable storage and backup facilities.
b) OBJECTVES

Main objectives of Patient Management System are:

 The objective of this project is to enhance the reliability, security, and convenience in the

administration of patients of the hospital or clinic.

 A logic system for enabling only authorized access to the system.

 Design a system for better patient care.

 Provide MIS (Management Information System) report on demand to management for better

decision making.

 Better co-ordination among the different departments.

 Provide top management a single point of control.

 Patient can check their progress.

 If a patient checks out, the admin can delete his patient id from the system.

 c) SCOPE

The Patient Management System can be used in any hospital and clinic to get information from the
patients and then storing that data for future usage. The intention of this system is to reduce
overtime pay and increase the number of patients that can be treated accurately. It can be
implemented in any hospital or clinic across the nation and anyone can access the website with
minimum internet connectivity.
CHAPTER 2: SYSTEM ANALYSIS

a) EXISTING SYSTEM

Hospitals currently use a manual system for the management and maintenance of critical
information. The current system requires numerous paper forms, with data spread throughout the
hospital management infrastructure. Often information on forms are incomplete, or does not follow
management standards. Forms are often lost in transit between departments requiring a
comprehensive auditing process to ensure that no vital information is lost. Multiple copies of the
same information exist in the hospital and may lead to inconsistencies in data in various data stores.
The current system of managing patients records in paper form leads to wastage of resources and
data of patient can be lost during any catastrophic events such as flood, earthquake, etc in such case
it becomes very difficult to retrieve the lost data.

b) PROPOSED SYSTEM

The Patient Management System (PMS) is designed for any Hospital to replace their existing
manual, paper-based system. This system is to control the following information; patient
information, room availability, staff and operating room schedules, and patient invoices. These
services are to be provided in an efficient, cost effective manner, with the goal of reducing the time
and resources currently required for such tasks.
 CHAPTER 3 : SYSTEM DESIGN

a) USE CASE DIAGRAM

b) SEQUENCE DIAGRAM
c) ACTIVITY DIAGRAM
d) ER DIAGRAM
 e) Context Level Diagram
1. Level 0 diagram

Patient Management

Doctor Management Medicine

Management

Patient
Management
system

Disease Management Test Management

Doctor Schedule Management

 2. Level 1 Diagram

Patient
Generate Patient Report
Management

Medicine
Management
Generate Medicine Report

Test Management
Patient Generate Test Report
Management
System

Generate Doctor Schedule

Doctor Schedule Report
Management

Check Disease Details

Disease Management

Doctor Report
Doctor Management
f) Class Diagram
g) Data Dictionary
2.Doctor Details
3.Patient Details
4.Lab Result Details

5.Pharmacy Report Details

6.Doctor Report Details

7.Report Details
h) Gantt Chart

Task Name June 2021 July 2021 August 2021 September October 2021
2021

Project name
decided and
submitted on
Planning

Research

Diagrams

Follow up