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Appendix 6 - KPI and Supplier Performance Scorecard: Context
Appendix 6 - KPI and Supplier Performance Scorecard: Context
Context
This supplier performance scorecard tool provides a high-level summary of the performance of the supplier across a number of
key performance areas
This is linked to the 'KPI Template' and should contain the same KPI's defined when creating the KPI template.
The list of areas and KPIs in the 'Supplier Scorecard' tab of this tool can be changed to match the agency's requirements
Instructions
1 Open the 'Supplier Scorecard' tab and input the standard data at the top of the sheet relating to the supplier, contract,
month that the review is happening and year.
2 Identify and list all the KPIs to be measured for the supplier and change the data within the Area, KPI, Target and Purpose
to reflect the KPIs that are to be measured for the supplier.
3 In the 'supplier scorecard' tab there is the table heading 'acceptable score'. Assign an acceptable target for the supplier to
achieve in the cells
Databelow
to be this heading for each specific KPI area
completed Supplier name Contract reference
The KPIs, performance Goods or services can be consumed with Count of goods/services recei
Fit for purpose
no rework x% of time subject to rework
The target, measurement and
purpose can all be changed Goods or services are provided to Count of goods/services that a
KPI Compliant to specification
contracted specifications x% of time unsuitable for consumption
s, as the Agency requires. to
per change them, delete the 'Acceptable score'Infulla numerical value has to
x% of goods or services are provided in
be volume/quantity
added here that can be Count of orders that are recei
data in the cells and enter correct
for measured and tracked over the following months
ma in the new information x% of Goods or services are provided on Count of orders that are recei
4 On a monthly basis record the suppliers score and compare it to the target to understand
On timetheir performance
date/time required expected or required delivery
Acceptable Scor
nce Purpose
Less than x% of goods/services are Countscore
of orders that are recei
tar Secure/no damage mo
defective on receipt by and unable to be used
get, Rework adds cost to the business by consuming
me
asu time and effort Score this Variance fro
re Copy the variance month acceptable sc
Cop Rejection of goods/services adds cost to the
me value from the Variance from acceptab
y business and may delay delivery of projects
nt 'supplier scorecard' 0
the Insert the numerical score
and sheet Variance from
vari the supplier has achieved Area Key Perform
pur acceptable score
pos anc in the relevant KPI 0
e Fit for purpose
e 1 Quality
can val Compliant to s
all ue 0
be fro
cha m
nge the
d 5 Copy the variance from acceptable score into the relevant month
"Su
in the historical tracking sheet to understand the
as suppliers performance trends. ppli
the
Age er
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ete
the Note The graph requires two months of data to show a trend. If the area and KPI descriptions are changed in the 'supplier scorecard',
dat this must be reflected in the 'historical tracking' sheet.
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Note: This is an interactive tool for use
KPI and supplier performance scorecard
Supplier name Contract reference Month Year
Variance from
Area Key performance indicator (KPI) Performance target Measurement Purpose Acceptable score Score this month acceptable score Trend
Open the "Supplier Scorecard" tab and input the standard Risk adds complexity to service delivery and potentially adds to
Risk is known data at the top of the sheet relating to the supplier, Presentation of risk management plan 0
both political sensitivity and public health issues
Risk contract, month that the review is happening and year
Supplier actively manages and reports to Vic govt that Presentation of information demonstrating active mitigation Risk adds complexity to service delivery and potentially adds to
Risk is managed 0
known risks are mitigated of known risks both political sensitivity and public health issues
Presentation of CSR plan that aligns to Government policy Unmanaged CSR adds to the public and political risk profile for Vic
Alignment to Vic Govt CSR Supplier knows Vic Govt CSR policy and public position 0
Social/environmental position Government and potentially adds cost
responsibility Supplier actively manages and reports to Vic Govt that own Presentation of action plan demonstrating clear Unmanaged CSR adds to the public and political risk profile for Vic
Management of CSR Agenda 0
CSR policy is managed and effective management of CSR responsibilities Government and potentially adds cost
Overall ↔
Contract value
Spend this month
Spend YTD
Contract life spend
Suppliers share of
category spend
Issues - resolved
Issues unresolved
Change requests
Historical supplier scorecard tracking
Variance from acceptable score tracking Month
In full
Delivery On time
Secure/no damage
To contract
Cost
To industry benchmark
Responsive to needs
Customer service
Issue resolution
Open the 'supplier scorecard' tab and input the standard data at the top
of the sheet relating to the supplier, contract, month that the review is
Innovation happening and year
Creative solutions
Risk is known
Risk
Risk is managed
v arian ce fro m acce p tab le sco re
NOTE: The graph requires two months of data to show a trend. If the Area & KPI
descriptions are changed in the "Supplier Scorecard" this must be reflected in the "Historical
Tracking" sheet Supplier scorecard tracking
12
In full
On time
10
Secure/no damage
8 To contract
To industry benchmark
6
Responsive to needs
4 Issue resolution
Creative solutions
2
Risk is known
Risk is managed
0
Month
Creative solutions
2
Risk is known
Risk is managed
0
Month