UNITED NATIONS DEVELOPMENT PROGRAMME

JOB DESCRIPTION

I. Position Information
Job Title: Finance Analyst, Head of Finance Unit Grade Level: NOB
Position Number: 00124354
Duty Station: Yangon, Myanmar
Department: UNDP
Family Duty Station as of Date of Issuance:
Reports to: Operations Advisor
Date of Issuance:
Direct Reports:
Closing Date:
Position Status: Non-Rotational
Duration and Type of Assignment: More than a year; Fixed
Job Family: Yes Term Appointment

II. Job Purpose and Organizational Context

Under the guidance of the Team Leader Programme Support Unit, the Finance Analyst is responsible for effective
delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO)
Finance Unit. S/he analyses and interprets the financial rules and regulations and provides solutions to a wide
spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach
consistent with UNDP rules and regulations.

The Finance Analyst supervises and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration
with the programme support, programme, project and other teams in the CO and with UNDP HQs staff, sister agencies
and Government officials ensuring successful CO performance in Finance.

UNDP Myanmar is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly
encouraged to apply for this position.

III. Duties and Responsibilities

Summary of Key Functions:

 Implementation of operational and financial management strategies

 Projects’ budget management and organization of the cost-recovery system
 Control of CO accounts
 Control of CO cash management
 Team building and knowledge building and sharing
1. Ensures implementation of operational and financial management strategies, and adapts processes and
procedures, focusing on the achievement of the following results:

 Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP
rules, regulations, policies and strategies; implementation of the effective internal control, proper design and
functioning of the financial resources management system.
 CO Finance business processes mapping and elaboration/establishment of internal Standard Operating
Procedures in Finance, control of the workflows in the Finance Unit.
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JOB DESCRIPTION

 Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and
management projects.
 Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
 Elaboration and implementation of cost saving and reduction strategies.
 Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies
or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the
investigation when satisfactory answers are not obtained.
2. Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the
following results:

 Financial resources management through planning, guiding, controlling of the resources in accordance with
UNDP rules and regulations.
 Preparation and monitoring of budgets of management projects.
 Establishment of the development projects’ budgets preparation/modification monitoring system, control of
budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
 Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed
prodocs and project budgets).
 Elaboration of proper mechanisms to eliminate deficiencies in budget management.
 Preparation of cost-recovery bills in Atlas for the services provided by UNDP.
3. Ensures proper control of CO accounts focusing on achievement of the following results:

 Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched
and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs,
travel claims and other entitlements are duly processed, receipting of goods and services and establishment
of accruals are properly done in compliance with IPSAS and UNDP policies and procedures..
 Manager level 1 in Atlas.
 Control of accounts closure
 Approval of vendors in Atlas.
 Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match
exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
 Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.

4. Ensures proper CO cash management focusing on achievement of the following results:

 Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely
identification and recording of receipts for income application.
 Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or
unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the
investigation when satisfactory answers are not obtained.
 Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and
record of contributions.
 Primary contact with local bank management on routine operational matters including negotiation of
exchange rate on replenishments.
 Member of bank signatory panel.
 Approval and submission of monthly UN exchange rate reports to Treasury
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JOB DESCRIPTION

 Timely and accurate approval of bank reconciliation, including documented review of exceptions.
 Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
 Performing Paycycle manager role in Atlas
 Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to
obtain estimate of their cash requirements.
 Role as cashier for cash disbursements made on site.
5. Facilitates team building, ensures knowledge building and knowledge sharing in the CO and guidance to all
stakeholders on financial matters focusing on achievement of the following results:

 Facilitates day-to-day functioning of the Finance team and ensures effective performance management and
staff learning to motivate and promote organizational excellence and client service.
 Organizes and delivers training for programme support/programme/projects staff on financial management
and RBM.
 Synthesis of lessons learnt and best practices in Finance.
 Provides and encourages contributions to knowledge networks and communities of practice.

IV. Competencies and Selection Criteria Description of Competency at Level Required

(For more comprehensive descriptions please see the
competency inventory)
Core
Innovation Level 4: Adept with complex concepts and challenges
Ability to make new and useful ideas work convention purposefully
Leadership Level 4: Generates commitment, excitement and
Ability to persuade others to follow excellence in others
People Management
Level 4: Models independent thinking and action
Ability to improve performance and satisfaction
Communication Level 4: Synthesizes information to communicate
Ability to listen, adapt, persuade and transform independent analysis
Delivery Level 4: Meets goals and quality criteria for delivery of
Ability to get things done while exercising good judgement products or services
Technical/Functional
Building Partnerships
Maintaining a network of contacts
 Maintains an established network of contacts for general Level 4: Apply & Adapt: Contributes skills and
information sharing and to remain up-to-date on knowledge with demonstrated ability to advance
partnership related issues innovation and continuous improvement, in
 Establishes and nurtures positive communication with professional area of expertise
partners

Level 4: Apply & Adapt: Contributes skills and

Promoting Organizational Learning and Knowledge Sharing knowledge with demonstrated ability to advance
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JOB DESCRIPTION

Basic research and analysis innovation and continuous improvement, in

 Generates new ideas and approaches, researches best professional area of expertise
practices and proposes new, more effective ways of
doing things
 Documents and analyses innovative strategies and new
approaches
 Identifies and communicates opportunities to promote
learning and knowledge sharing
 Develops awareness of the various internal/external
learning and knowledge-sharing resources

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline
 Understands and applies fundamental concepts and
principles of a professional discipline or technical
specialty relating to the position
 Ability to formulate and manage budgets; manage
contributions and investments; manage transactions;
and conduct financial analysis, reporting and cost-
recovery.
 Possesses knowledge of organizational policies and Level 4: Apply & Adapt: Contributes skills and
procedures and applies them consistently in work tasks knowledge with demonstrated ability to advance
 Identifies new and better approaches to work processes innovation and continuous improvement, in
and incorporates the same in his/her work professional area of expertise
 Analyzes the requirements and synthesizes proposals
 Strives to keep job knowledge up-to-date through self-
directed study and other means of learning
 Demonstrates good knowledge of information
technology and applies it in work assignments
 Demonstrates in-depth understanding and knowledge
of the current guidelines and tools and utilizes these
regularly in work assignments

Promoting Organizational Change and Development

Basic research and analysis
 Researches and documents ‘best practices’ in
organizational change and development within and
outside the UN system
 Demonstrates ability to diagnose problems and identifies
and communicates processes to support change
initiatives
Design and Implementation of Management Systems
Research and analysis and making recommendations on
management systems
 Make recommendations relative to work-processing
Level 4: Apply & Adapt: Contributes skills and
knowledge with demonstrated ability to advance
innovation and continuous improvement, in
professional area of expertise
Level 4: Apply & Adapt: Contributes skills and
knowledge with demonstrated ability to advance
innovation and continuous improvement, in
professional area of expertise
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JOB DESCRIPTION

approaches and procedures which would lead to more

efficient systems design

Client Orientation
Establishing effective client relationships
 Researches potential solutions to internal and external
client needs and reports back in a timely, succinct and
appropriate fashion
Level 4: Apply & Adapt: Contributes skills and
 Organizes and prioritizes work schedule to meet client
knowledge with demonstrated ability to advance
needs and deadlines
innovation and continuous improvement, in
 Establishes, builds and sustains effective relationships
professional area of expertise
within the work unit and with internal and external clients
 Anticipates client needs and addresses them promptly

Promoting Accountability and Results-Based Management

Basic monitoring Level 4: Apply & Adapt: Contributes skills and
 Gathers, analyses and disseminates information on best knowledge with demonstrated ability to advance
practice in accountability and results-based innovation and continuous improvement, in
management systems professional area of expertise

V. Recruitment Qualifications
Education:
 Master’s or Bachelor degree in accounting and finance, business, public
administration and related field, or social science/art with professional
qualifications from an internationally recognized institute of accountancy.
 Short-listed candidates will be required to undergo the UNDP Advanced
Accountancy and Finance Test (UNDP AAFT) unless passed within the last two
years or unless specifically exempted.

Experience:
Language Requirements:
 Minimum 4 years with Bachelor degree or 2 years with Master’s degree of relevant
experience at the national level in providing financial management and accounting
service.
 Experience in the usage of computers and office software packages (MS Word,
Excel, and others) and advanced knowledge of spreadsheet and database
packages.
 Hands-on experience in web-based management systems and ERP financials,
preferably PeopleSoft (Atlas) is desirable
 Proficiency in English. Working knowledge of other UN language desirable

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JOB DESCRIPTION

VII. Signatures - Post Description Certification

Incumbent (if applicable)

Name Signature Date

Supervisor

Name Signature Date

Chief Division/Section

Name Signature Date