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Subledger Accounting: Part 2 - Demo's
Subledger Accounting: Part 2 - Demo's
Part 2 – Demo’s
By P.Karthikeyan
Karthikeyanp1981@gmail.com
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ERPstuff Forums
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AGENDA
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Demo 1
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Create a new Payables Responsibility from System Administrator Responsibility
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Create a new Receivables Responsibility from System Administrator Responsibility
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Create a new Assets Responsibility from System Administrator Responsibility
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Create a new User Name and assign the responsibilities previously created along
with System Administrator Responsibility
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Demo 2
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Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity
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Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods
Builder > Methods and Definitions > Subledger Accounting Method
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System defaults the below screen, from which one can select an Existing SLA
Method
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Selected the Standard Accrual Method and Click FIND button
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Now to copy the Standard Accrual Method provided by oracle, Click COPY button
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System Displays the below screen ….
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Enter a Name for your Method Code and Name and Click DONE button
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System has copied from Oracle and Created a new accounting Method with the name we
have provided in the earlier step. You can see the Owner field is now turned to as USER
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Copying an SLA Method does not mean, that every component gets copied with Owner as
User, hence if we require the Application Accounting Definition (AAD) to be copied, click
the APPLICATION ACCOUNTING DEFINITION button
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Click COPY button, in order to copy this AAD, currently you can see the AAD is has the
Owner as Oracle…
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Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE
button
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AAD has now been copied and the Owner now appears as User, which allows us to make
modifications to AAD
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Insert a new Row in the newly copied SLA Method, so that we can include our newly
copied AAD.
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Newly copied AAD has been added to the SLA Method
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Since we have made a copy an existing AAD for Payables, we can either End Date or
Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click
Delete icon from the Toolbar.
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The Oracle owned AAD for Payables is now removed from the List….
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Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so
every AAD has the Owner as USER now
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Click the JOURNAL LINE DEFINITION Button
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Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition
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Enter values for Definition Code and Definition Name and Click DONE button
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New Journal Line Definition has been now created, with Owner as USER
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Insert a new record to the Journal Line Definition and select the new JLD from LOV
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Newly created JLD has now been assigned
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Select the existing JLD and click the Delete Icon from the Toolbar to remove it….
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Oracle Owned JLD has been removed
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Select a record from Journal Line Type region and Click LINE TYPE button
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This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button
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Enter values for Line Type Code and Name and Click DONE button
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New Journal Line Type has been created, the owner now appears as USER
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Click LINE DESCRIPTION button
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To copy the Journal Line Description click COPY button
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Enter values for Description Code and Name and Click DONE button
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New Journal Line Description is now created with Owner as USER
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Insert a new Row in the Journal Line Assignments region
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Assign the newly created Journal Line Type, press TAB key
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Assign the newly created Journal Line Description
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Click ACCOUNT DERIVATION RULE button for the Standard Journal Line Type ACCRUAL
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In order to copy the Account Derivation Rule click COPY button
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Enter values for Rule Code and Name and Click DONE button
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New Account Derivation Rule has been Created with Owner as USER
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Select the Newly Created Journal Line Type and Click Account Derivation Rules TAB
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Insert a new Record
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Enter “All Segments” value for the Segment field and press TAB Key
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Select the newly created Accounting Rule ……
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Select the Accrual Journal Line Type provided by Oracle and Click delete icon from toolbar
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The seeded Journal Line Type has been removed
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Demo 3
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Switch Responsibility to Karthikeyan Payables
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Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods
Builder > Methods and Definitions > Subledger Accounting Method
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Query for the Accounting Method we have created….
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Click on APPLICATION ACCOUNTING DEFINITION Button
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Click VALIDATE button, which will change the Validation Status ……
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Validation Status of the Accounting method is changed to VALID now …
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Alternatively, you can validate the Application Accounting Definition by clicking on the
View Menu
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Select Requests option from View Menu …
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Click SUBMIT A NEW REQUEST button
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Select Single Request option and Click OK button
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Type / Select the Request Name as shown below
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Select the Parameters as per your requirement or run it with below defaults and Click OK
button
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Click SUBMIT button
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Click NO
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Click FIND button
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Wait for the Request to get Completed …..
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Upon Completion, Click VIEW OUTPUT button
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Review the Output, the last Column should have the status as Valid for your Application
Accounting Method, else system would not be able to generate Accounting entries as
expected…..
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Demo 4
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I would like to call the below Structure as REVERSE SLA PYRAMID, since for
configuration purposes, we have to follow a Top down approach. Each and every
Component displayed here has to be Defined in the same order for us to create our
own Subledger Accounting Method
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
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Step 1 – Setup a New JOURNAL LINE TYPE
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
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Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility
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Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods
Builder > Journal Entry Setups > Journal Line Types
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Click NEW button
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Make Sure you have all necessary information required for creating a Line Type.
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Select Event Class as INVOICES
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Enter LINE TYPE CODE as shown below…. It is suggested to follow a proper
naming convention…
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Enter NAME as shown below
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Enter the DESCRIPTION for identifying purposes ….
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Enter ACCOUNTING CLASS AND ROUNDING CLASS as ITEM EXPENSE
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Keep the defaults as it is, and SAVE your Changes …
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Created another Journal Line Type for Credit Line
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Step 2 – Setup a New JOURNAL ENTRY DESCRIPTION
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
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Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting
Methods Builder > Journal Entry Setups > Journal Entry Descriptions
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Click NEW button
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Make Sure you have all necessary information before configuration…
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Enter JOURNAL DESCRIPTION CODE AND JOURNAL DESCRIPTION NAME as shown
below….
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Enter the DESCRIPTION as shown below ….
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Enter the PRIORITY as 1 and Click DETAILS button
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This is a screen, where we are going to construct how the Descriptions are to be
generated …
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I have selected the Value type as constant, and typed the text which should appear as
Descriptions ….Save the changes and close this form…
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Save the Changes and Close this form …
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Step 3 – Setup a New ACCOUNTING DERIVATION RULE
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
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Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting
Methods Builder > Journal Entry Setups > Account Derivation Rules
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
Note: I have removed the Custom Journal Entry Description and Custom Account
Derivation Rule before creating the above accounting entry …
REPLACEMENT OF DISABLED
ACCOUNTS
MULTIPLE ACCOUNTING
REPRESENTATION