Module : Financial Accounting

Area : FI – General Ledger

Scenario : GL Account Postings

INTRODUCTION AND PREPARATION STEPS

NO DESCRIPTION
1 Access SAP system through SAP Logon Pad (SAP GUI)
2 Enter your user ID and password.
3 Execute transaction code FB50 to make GL Account postings

4 Posting Period to be open for posting to be made to FI

4 GL Account Postings

TRANSACTIONAL STEPS

Step BUSINESS DATA INPUT / DESCRIPTION

NO PROCESS
STEPS
1 GL  Menu Path – Accounting – Financial Accounting – General Ledger – Posting – Enter GL Account Document
Account
posting • The requirement to post the entries to GL Accounts and generate an Accounting Document in the system.

• Enter the transaction code in the command box on the easy access screen which will take you to the GL Account posting screen.

Page: 1 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS
2 GL
Account Field Description Example
Posting Company Code Select the Company Code 1000. We can 1000
swtich the company code using the key
F7.
Document Date The document date is the date on which 20.05.2009
the original document was issued.

Posting Date Date which is used when entering the 20.05.2009

document in Financial Accounting or
Controlling.
Currency The Company Code Currency is AED
defaulted by the system. We can
change the currency to the currency in
which the posting needs to be made.
Reference The reference document number is used 1234
as a search criterion when displaying or
changing documents.
Document Header The document header text contains Test Entry for GL
Text explanations or notes which apply to the Posting
document as a whole, that is, not only
for certain line items.
GL Account (1) Select the GL Account for which the 601110 (P&L Account
posting need to be made Type)
Indicate DR/CR Indicate whether the debit posting or Credit
credit posting has to be made the GL
Account
Amount in Doc Enter the amount to be posted 500
Currency
Cost Center Enter the cost center for the Expenses 1000010001
Type GL Account as required.
Profit Center The profit center gets derived for the
expenses account as it is assigned to
the cost center.

Page: 2 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS
Segment Enter the segment for region (only for
investment GL accounts)
GL Account (2) Select the GL Account for the which the 210110 (B/S Account
corresponding credit posting need to be Type)
made
Amount in Doc Enter the amount to be posted 500
Currency
Profit Center The profit center for B/S Account gets
derived from the original expense
account with the document splitting
functionality active.
Segment Enter the segment for region (only for
investment GL accounts)

(This completes the Document to be posted)

Page: 3 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS
Select the transaction FB50 to the GL account posting

Page: 4 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 5 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 6 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Once you save the data after the data entry is complete, the GL Account document is saved and an Accounting Document created.

Page: 7 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

You can view the Accounting Document generated via the transaction FB03.

Page: 8 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 9 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 10 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 11 of 12
Step BUSINESS DATA INPUT / DESCRIPTION
NO PROCESS
STEPS

Page: 12 of 12