WORK HANDOVER REPORT

EMPLOYEE NAME: DATE 12-07-2021

REASON FOR WORK HANDOVER Vacation Re-deployment
End of Employment Others

TAKEN OVER BY: DEPT: AUDIT

INTRODUCTION:

The essence of this hand-over is aimed at giving guidance on my current work-flow in audit and
activities to be undertaken to ensure smoot running of the department.
BRIEF DESCRIPTION OF MY DUTY

GENERAL ROUTINE ACTIVITIES

1. Ensure compliance on the policies and procedures of the company.

2. Audit daily transactions and ensure payments are in accordance with company policies.
3. Follow up the internal control procedures of the hotel with particular reference to receiving
process, agreed suppliers, re-order level, purchase and distribution of edibles, stores and
kitchen, consumables.
4. Ensure I confirm and collect every bad item before change.
5. Carry out audit of revenue centres independently and confirm the profit or loss at each profit
centre.
6. Carry out spot check on service departments checking their stock, damages and alongside
ensuring compliance of service (Taking orders, Food portioning/Serving, and collection of bills).
7. Carry out spot check in the generator house, ensure there are no loose ends.
8. Review and authorise purchase requests.
9. Review the cashier books and ensure transparency on all records.
10. Review postings in account and also ensure inventories on bin card tally with the system.
11. Review and ensure compliance on all guest refund.
12. Ensure errors/correction are done according to the procedures of the company.
13. Ensure records are properly kept in all departments.
14. Ensure asset removal and receiving of items are in check
15. Review outflow of payment to suppliers (AP) contractors and general cashier, while comparing
the received items with the security receiving note.
16. Ensure items are received based on requested quantities. (Exceptions are given if the user
department request to receive the excess).
17. Audit departments monthly as planned.
18. Prepare month end report and submit accordingly
19. Other activities that may deem fit or necessary.
The following lists are some of the important documents in use in GTE Operation to aid control
processes and foster accountability.
S/N DETAILS
1 Cash Advance/Petty Cash
2 Good Receive Note
3 Purchase Request/Market
list
4 Fuel and Taxi Voucher
5 Gate Pass
6 Assets Removal
PENDING ACTIVITIES TO CARRY OUT
1. Unretired transactions of 37,000 Eric (19,900), Young Hope (17,300).
2. Proposed audit of Front office and F/B department.
3. General routine activities.
DESCRIPTION
The cash advance is used to advance for cash that is
needed for urgent operational need. The control
procedure in place requires that the cash advance is
retired within 48hrs with receipts of items purchased.
However, Certain factors might cause the non-retirement
of the cash advance within the stipulated time.
The petty cash document is used to carry out petty cash
operational transactions that is less than 50,000. As may
be regularly review by the board.
This document is used to validate that goods for which
purchase was made had been received into the system. At
the instance of receiving items by the parties involve (User
department, store keeper, receiver, QA And Internal audit
representative.
This is usually initiated from a user department requesting
purchase need of items. The purchase request must be
authorized and approved by all relevant signatories on the
document for it to be honoured.
Market list is initiated by the kitchen department and pass
through normal process and procedures.
This is raised by the transport unit (Drivers) for purchasing
of PMS for company vehicles. Fuel vouchers are raised by
the drivers under the front office and endorsed by the
Financial controller and the GM (In exceptional cases, the
Audit department can sign fuel voucher on behalf of the
GM.
Taxi voucher is raised by individuals with approved
signatories on it to carry out inter/intra-state
transportation on operational activities.
This document is raised by drivers on a proposed official
movement out of the station and are usually authorised by
the front office manager and approved by the HR
department. (In most cases the GM and Audit department
can sign on behalf of absent parties)
This document is raised on occasions of company assets
leaving the building, the approval of this document comes
with designated signatories before the removal.
TRANSFERRED ITEMS IN MY POSSESSION

1. 1 Desktop, Monitor, wireless mouse (Red), Extension, UPS.

2. 1 Green stamp, stamp pad & Green Pen
3. 1 black flash drive for audit
4. 1 Calculator, 1 Stapler, 1 Pin remover, 1 pack of stapler pin, 2 pcs of battery for wireless.
5. 1 retrieved power panel and door switch for laundry from maintenance.
6. 2 retrieved bad hard drive from IT
7. 0
8. 1 Unformatted hard drive for HR from IT
9. 1 Techno phone retrieved from IT (Mr Adeolu bad phone has been replaced).
10. 3pcs of bad TV back light
11. 1 bad bulb retrieved from maintenance (Laundry)
12. 5 Car foot mats (Still okay to be used in another vehicle)
13. 14 Art paintings for asset.