J Molina Quince Work Breakdown Structure

J. Molina
Quince

1. Vendors 2.Reception 3. Guests 4. Venue

1.1 2.1 3.1

4.1 Catering
Photographer Decorations Invatations

3.2
1.2 Band/DJ 2.2 Cake 4.2 Drinks
Accomadations

1.3 Stylist 4.3 Parking

1.4 Dress and

Suits

WBS Dic onary

Level WBS Code Element Name Descrip on
1 1 Vendors Hire vendors within
budget and scope of
the quince
1 1.1 Photographer Hire photographer who
can work both the pre-
event photos and for
the event. One with
experience taking
quince photos
1 1.2 Band/DJ Hire both a live band
and a DJ for the event.
The DJ needs to be able
to emcee as well.
1 1.3 Stylist Hire a stylist to do J.
Molina’s hair and
makeup as well as the
dames.

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 J Molina Quince Work Breakdown Structure

1 1.4 Dress and Suits Hire a supplier to

provide the quince
dress, shoes, and
tuxedos.
2 2 Recep on A me for family and
friends to convene in
celebra on of J. Molina.
2 2.1 Decora ons Purchase decora ons
that are in theme for
the quince
2 2.2 Cake By a cake that is
selected by J. Molina
within theme.
3 3 Guests Guest list will be made
up of friends and
family.
3 3.1 Invita ons Invita ons need to go
out at least two months
prior to event.
3 3.2 Accommoda ons Must con rm with any
who need ADA
accommoda ons.
4 4 Venue We need a venue that
can have at least 200
people
4 4.1 Catering Food vendor must
supply tradi onal
Mexican food for all
guests and sta .
4 4.2 Drinks Must be open bar with
su cient licensing.
4 4.3 Parking Venue must have
adequate parking space
for guests.

Responsibility Matrix

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 J Molina Quince Work Breakdown Structure

Ac vity Family Coordinator Suppliers Guests

1. Vendors X X
1.1 Photographer X
1.2 Band/DJ X
1.3 Stylist X
1.4 Dress and X
Suits
2.Recep on X X X X
2.1 Decora ons X X X
2.2 Cake X X
3. Guests X
3.1 Invita ons X X
3.2 X X
Accommoda ons
4. Venue X X X
4.1 Catering X X X
4.2 Drinks X X X
4.3 Parking X X X

Milestones and Deliverables

1) All vendors/suppliers hired and under contract
2) Finalized guest list
3) Finalized chambelan/dame list
4) Theme selected and approved by J. Molina and family
5) Dress selected
6) Timeline established for pre-event photos
7) Timeline established for recep on script
8) Create layout for sea ng and main table with considera on of the dance oor/bar/cake
9) Complete all decora ons for recep on
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 J Molina Quince Work Breakdown Structure

Project Narra ve
The planning and management of a quince is truly one of those func ons that ‘takes a village’. Between
a wide and diverse collec on of selected family members, friends and vendors the success of the event is
dependent on the coordina on of tasks. In order for there to be a seamless and special day for J Molina,
coopera on between these stakeholders is of the utmost importance. Given the unique nature of a
quince, there are three priority tasks that need to be accomplished at a faster rate than all others; those
of which are listed below:
1. Secure an event venue
2. Select and t the chambelan/dames while solidifying the invite list
3. Select a theme for all to follow
As with any event, nothing can be held unless a proper and su cient venue is found. For this event, it is
important for there to be enough space to accommodate the event plans and perspec ve invitees. We
will need to secure a venue that can support the guest, has room for a dance oor, and room for a bar.
The venue will also need a kitchen so the caterer can provide the freshest food possible. In this
prepara on, J. Molina will need to select the 12 individuals she wants on her party. They will need to be
ed and begin prac ce on the quicne dances. Lastly, all other purchases and reserva ons need to
follow the selected theme. This theme is all encompassing for the colors, decor and dress/tuxedos that
the quince will wear.
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