Procedures of encoding students in Learners Information System LIS

RATIONALE
The Department of Education (DepEd) issues the enclosed Guidelines on the Preparation and
Checking of School Forms for the preparation, updating and evaluation of school forms in
basic education starting end of School Year 2020- 2021. Written below is the proposed
procedures for LIS enrollment

Step No. 1
Secure the record’s copy of student’s registration form filled out properly by the students.
Step No. 2
Get all the collected credentials from the advisers submitted by the student upon admission,
such as PSA, Form 137, Form 137 and Good Moral Certificate
Step No. 3
If the learner came from another school, the class adviser or record staff secure the transfer
credentials of the learners.
Step No. 4
After collecting the credentials of the learners, the record staff encodes the learners to LIS
using the registration forms and the collected credentials from the learners
Step No. 5
But see to it that PSA info and Form 137/138 are compared to secure correct info. For
enrollment
Step No.6
If the learners to enroll are transferee you need to get her/his Form 137 to check if the previous
grade level was completed. Once the student were already enroll to LIS you need to check the
status of the learners. If the status of the learners is pending, you need to submit form 137 of
the student in the D.O to fix the problem.
Step No. 7
Monitor the status of the learner. Check if the learner moves out in his/her previous school and
for our student to move from pending to officially enrolled in LIS.

Step No. 8
At the end of 1st Semester, the adviser or LIS coordinator will put remarks on the status of
learners if it is complete or incomplete.
Step No. 9
Before generating the SF 1 or School Form, you make sure that all learners are get the
accurate status in LIS. Make sure that the student’s status was properly marked before
generating SF 1 or School Form 1.
Step No. 10
After encoding all learners information in the LIS the adviser can generate SF 1 using the
official account in LIS.
Step No. 11
The adviser will print and submit the hard and soft copy of School Form to the office for filling.
This form will be kept and secured properly for future checking by the division
 Procedures in requisition of special number of the graduating students
Step No.1
At the end of School Year, the adviser need to prepare the following
requirements in requisition of Special Order.
a. Intent Letter 3 copies
b. List of Qualified Graduates 3 copies
c. Form 10
d. Form 09
e. JSH Form 137 or Form 138
f. JHS Good Moral
h. NSO or PSA photocopy only

The said requirements are important to process and approve the special order of
graduates.

Step No. 2
Before printing the Form 10 and Form 9 of the learners, it’s important to check
the Complete Name, Birthday and the LRN No. It’s also important to match the data of
the learners in LIS. The advisers are responsible to make the said process.

Step No. 3
After checking the Form 10 and Form 9 of the learners, the advisers need to
prepare also the Letter of Intent and the List of Qualified Graduates.

Step No. 4
After the preparation of forms, the Academic Head will schedule a pre-checking
of the data of the learners for finalization.

Step No. 5
After checking of forms, the LIS coordinator will collect the Form 10, Form 9,
Letter of Intent and List of Qualified Graduates to be signed by the School Director.

Step No. 6
After signing of forms, LIS coordinator will return the said forms to the advisers.

Step No. 7
LIS coordinator will distribute the expandable folder to adviser, for them to
compile all the forms.
Step No. 8
Here are the proper arrangement of compiling forms in expandable folder:
a. In Alphabetical order
b. Attach first the documents such as Form 10, JHS Form 137 or Form 138,
Good Moral Certificate, PSA.
c. For the proper arrangement of the said forms, the documents of the male will
put first followed by the documents of the female and lastly the List of Qualified
Graduates. All of those are on the left side of expandable folder. At the right side
of expandable folder put first the Form 09 followed by Letter of Intent.

Step No. 9
LIS Coordinator prepare receiving copy of forms that submitted to D.O

Step No. 10
After organizing the said forms, LIS Coordinator send the requirements to D.O.
 Procedures of encoding learners in PEAC

Step No. 1
Prepare the SF 1 of the learners.