Reading Material

Computer

Lesson 14: Making Reports

Reports are usually prepared to present information without confusing others

with so many information or details.

Reports in Microsoft Access 2010 helps you organize and present your data in a
reader-friendly, visually presentable format. Access 2010 makes it easy for you to to
create and customize a report using data from a query or table in a database.

Creating Reports

1. Open a table or query you would like to use on your report.

2. Select the Create tab on the Ribbon, and locate the Reports group. Click the
Report Command.

3. Access will now create a new report based on your project.

4. If you find some of your data on the other side of the page break, fix this by
resizing your fields. Select a field, then click and drag its edge until the field is of
the desired size.

5. To save your report, click Save command on the quick Access Toolbar. When
prompted, type a name for your report, then click OK.

Deleting a Field in Report

1. Click any cell in the field you would like to delete.

2. Press the Delete key. Just take note that when you delete a field, make sure to
delete its header too. Simply select the header then press delete.

You can also sort and filter a report. Simply right-click the field you wish to sort or
filter. Then select the desired sorting or filtering option.

Printing a Report

1. On the Home tab of the Ribbon, click the View command, and select Print
Preview from the drop-down list.

2. If there is a need, edit the page size, margin width, and page orientation using
the related command in the Ribbon.

3. Click the Print command.

4. The Print dialog box will appear. Set any desired print options. then click OK.

Saving Report

1. On the Home tab of the Ribbon, click the View command, and select Print
preview from the drop-down list.
2. Locate the Data group on the Ribbon.

3. Select one of the file type options on the Ribbon.

4. Save the file.

5. The dialog box will appear to notify you that your file has been successfully
saved. Click Close to return to your report.