Se 3124: Se Project Management: W4 F W5 M - Project Planning and Scheduling

SE 3124: SE PROJECT MANAGEMENT
W4 F W5 M – PROJECT PLANNING AND SCHEDULING

A BIG PART OF PROJECT MANAGEMENT IS
PLANNING OUT YOUR PROJECT IN DETAIL
VERSION 1
SY 2021 - 2022
HOMEWORK
"Why do I have to work overtime just to be agile". Is the statement

true? Is overtime necessary for Agile teams? What do you think?
It's Bad
Not Healthy
Not Necessary
False
Not a Necessity
I Disagree
Not Really
VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

HOMEWORK: Q 1
When watching the video there were times when I struggled with differentiating
gluttony and lust - are they the same thing but with different scopes?
(Gluttony covers things like scope, resources, etc. while Lust tackles features)

HOMEWORK: Q 1
When watching the video there were times when I struggled with differentiating
gluttony and lust - are they the same thing but with different scopes?
(Gluttony covers things like scope, resources, etc. while Lust tackles features)
Lust: “Did you see that iMac Pro the tester got, it’s not like he even does programming”
Greed: “Look, I’m the senior dev here. I’ll take all the kudos I can get. I made it happen, the
juniors do what I tell them to.”
Sloth: “I’ll commit it when I’m done.”
Envy: "Google has a 3-star chef at their workplace, why can’t we?
Pride: “We have a velocity of 354, that team does only 52 story points a sprint”
Wrath: “You absolute morons! How could you make such a mistake”
Gluttony: “Oh that looks interesting, let’s drag it in. That’s cool, let’s do that too. Oh, and
that!”

HOMEWORK: Q 2
Are there cases where the waterfall approach is the most appropriate? If we cannot
communicate to our product owners effectively for Agile, in my current understanding, we can
just take the hybrid approach and do iterations for our development process instead of having
to drop the iterations process altogether.

HOMEWORK: Q 2

HOMEWORK: Q 2

AGILE – KEY CHANGES VS TRADITIONAL
Work with business partners
Allow team to self organize
Measure success using

completed software

HOMEWORK: Q 2
“Plan with Waterfall, execute with Agile, and speed

up the whole process.”

FAIL FAST
LEARNING OBJECTIVES
• Identify the definition of project management.

• Explore the similarities and differences between traditional and agile project
management.
• Determine how organizational structure affects projects.
• Explore the fundamentals of analyzing project stakeholders.
• Examine the best ways to identify a project goal.
• Determine the best ways to choose a strategy.
• Examine strategies to gather requirements.
• Identify the fundamentals of developing a project budget.
• Distinguish the best ways to craft a quality plan.
• Conclude the best steps to take when determining the processes for
procuring resources.

PROJECT PLAN OVERVIEW
WORK STRATEGY & RESOURCE CHANGE & RISK COMMUNICATION

BREAKDOWN SCHEDULING QUALITY
ESTIMATES MANAGEMENT MANAGEMENT PLAN

PROJECT PLAN OVERVIEW
WORK STRATEGY & RESOURCE CHANGE & RISK COMMUNICATION

BREAKDOWN SCHEDULING QUALITY
ESTIMATES MANAGEMENT MANAGEMENT PLAN

1.
WORK BREAKDOWN
STRUCTURE
WORK BREAKDOWN STRUCTURE

IT'S EASIER TO ESTIMATE TIME AND COST

FOR SMALLER CHUNKS OF WORK.


IT'S EASIER TO ASSIGN WORK.


WBS TASKS
SUMMARY TASKS
• High level tasks in WBS


WBS TASKS
SUMMARY TASKS WORK PACKAGES

• High level tasks • Low Level Tasks


1.2
BUILDING A
WBS
BUILDING A WBS

BUILDING A WBS

BUILDING A WBS

BUILDING A WBS
START BY USING THE SCOPE STATEMENT

AND DELIVERABLES TO IDENTIFY
TOP LEVEL SUMMARY TASKS

HOSPITAL SCHEDULING SCOPE STATEMENT
Redesign processes for

Deliver new scheduling Document processes and
scheduling staff,
system and processes system use
equipment and facilities

BUILDING A WBS
SCHEDULING SYSTEM
REDESIGN PROCESS NEW SYSTEM DOCUMENTATION

BUILDING A WBS
SCHEDULING SYSTEM
SIGNED CONTRACT
OBTAIN PROPOSAL
SELECT VENDOR
NEGOTIATE TERMS
SIGN CONTRACT

WORK PACKAGES
• BREAKDOWN IN EIGHT-
TO-EIGHTY HOUR TASKS
• MATCH TO FREQUENCY
OF STATUS REPORTS

ASSUMPTIONS: THINGS TO NOTE
Time and cost are easy to estimate
Status is easy to measure

• BREAKDOWN IN EIGHT-
TO-EIGHTY HOUR TASKS Task durations are shorter than reporting periods
• MATCH TO FREQUENCY Details are manageable

OF STATUS REPORTS
Easy to align with team members and stakeholders
Easy to update/revise


2.
ESTIMATE TIME
& COST
"HOW MUCH TIME WILL IT TAKE?"
AND
"HOW MUCH WILL IT COST?"
COST ESTIMATION TECHNIQUES
Parametric Model

Parametric Model
You calculate work and cost based on
a measured unit.
Parametric Model Delphi Technique

Delphi Technique
The Delphi method is a process used to
arrive at a group opinion or decision by
surveying a panel of experts.
The Delphi method was developed at the beginning of the Cold War to forecast the impact of
technology on warfare.
DELPHI TECHNIQUE
SCHEDULING SYSTEM
REGISTRATION MODULE
DESIGN
CODE
TEST
DEPLOY

DELPHI TECHNIQUE
HOW MUCH TIME WOULD IT TAKE TO BUILD A REGISTRATION MODULE
3 DAYS 8 DAYS 1 DAY

DELPHI TECHNIQUE
3 3 3
8 8 8
1 1 1

DELPHI TECHNIQUE
4 DAYS 7 DAYS 3 DAYS

DELPHI TECHNIQUE
4 4 4
7 7 7
3 3 3

DELPHI TECHNIQUE
4.5 DAYS 6 DAYS 5.5 DAYS

DELPHI TECHNIQUE
HOW MUCH TIME WOULD IT TAKE TO BUILD A REGISTRATION MODULE = 5 DAYS
AVG AVG AVG

5 5 5
DAYS DAYS DAYS

Parametric Model Delphi Technique Top Down
Bottom Up TD then BU

TOP DOWN COST ESTIMATE
Estimate phases or major components and then break those estimates into
smaller pieces until you get to individual tasks.
REGISTRATION MODULE
DESCRIPTION COST
DESIGN
CODE
TEST
DEPLOY
TOTAL $16000

TOP DOWN COST ESTIMATE
Estimate phases or major components and then break those estimates into
smaller pieces until you get to individual tasks.
REGISTRATION MODULE
DESCRIPTION COST
DESIGN $3000
CODE $6000
TEST $1500
DEPLOY $500
TOTAL $16000


BOTTOM UP COST ESTIMATE
Estimate each task and then add them up

until you have the estimate for the entire project.
REGISTRATION MODULE
DESCRIPTION COST
DESIGN
CODE
TEST
DEPLOY
TOTAL

BOTTOM UP COST ESTIMATE
Estimate each task and then add them up

until you have the estimate for the entire project.
REGISTRATION MODULE
DESCRIPTION COST
DESIGN $3000
CODE $6000
TEST $1500
DEPLOY $500
TOTAL $16000


HOW TO CHOOSE THE BEST
ESTIMATE?
CHOOSING THE BEST ESTIMATE
30 MINS BEST CASE

30 MINS BEST CASE
45 MINS TYPICAL

30 MINS BEST CASE
45 MINS TYPICAL
60 MINS WORST CASE



DON’T USE THE AVERAGE

DON’T USE THE WORST CASE ESTIMATE

DON’T USE THE BEST-CASE ESTIMATE

YOU'RE PROBABLY WONDERING WHAT NUMBER

YOU SHOULD YOU USE FOR YOUR ESTIMATE.

84% - 86% PROBABILITY

CHOOSE THE ESTIMATE WITH AN

ACCEPTABLE PROBABILITY OF
SUCCESS
84% - 86% PROBABILITY

3.
RESOURCE
MANAGEMENT
RESOURCE MANAGEMENT: RACI

STEP 1: IDENTIFY PROJECT ROLES
STEP 2: IDENTIFY TASKS AND DELIVERABLES
STEP 3: ASSIGN RACI
RESOURCE MANAGEMENT: ORGANIZATIONAL CHART

RESOURCE MANAGEMENT: SKILLS MATRIX

RESOURCE MANAGEMENT: STAFFING PLAN

4.
DEVELOP A
PROJECT BUDGET
The project budget should be a realistic estimate
of the cost to complete the project work.
If your estimate is unrealistically high, the project

could be canceled.
If the estimate is too low, the project will cost

more, which usually means it won't deliver the
financial benefit it's supposed to.
TYPES OF COSTS
Labor Costs Burdened Cost Time Based
Material Ancillary

TYPES OF COSTS

TYPES OF COSTS
MONEY ALLOCATION –
IF ESTIMATE IS TOO HIGH
ELIMINATE NONESSENTIAL EXPENSES

•
• USE LESS EXPENSIVE RESOURCES
• CUT SCOPE
• REQUEST FOR ADDITIONAL FUNDING
• TOTAL COST OF OWNSERSHIP (TCO) CHARGEBACK

5.
IDENTIFY
RISKS
IDENTIFY RISK
Be prepared for what might go wrong, since you can't be sure nothing will go wrong. Instead of
asking for an adrenaline rush why not identify what could go wrong, so you can plan ahead for
dealing with issues.

TYPES OF RISKS
LACK OF REMOTE
KNOWN LIMITED UNKNOWN
TECHNOLOGY PROJECT
UNKNOWNS DETAIL OPTIONS UNKNOWNS
TEAMS

TYPES OF RISKS
LACK OF REMOTE
KNOWN LIMITED UNKNOWN
TECHNOLOGY PROJECT
UNKNOWNS DETAIL OPTIONS UNKNOWNS
TEAMS
CONTINGENCY = 25%-30%

RISK MANAGEMENT PLAN






6.
COMMUNICATION
PLAN
COMMUNICATION PLAN
The success of a project depends on good communication

IDENTIFYING AUDIENCE: MANAGEMENT

IDENTIFYING AUDIENCE: SPONSOR

IDENTIFYING AUDIENCE: FUNCTIONAL MANAGERS

IDENTIFYING AUDIENCE: TEAM


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SE 3124: SE PROJECT MANAGEMENT

W4 F W5 M – PROJECT PLANNING AND SCHEDULING

"Why do I have to work overtime just to be agile". Is the statement

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

Work with business partners

Allow team to self organize

Measure success using

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

“Plan with Waterfall, execute with Agile, and speed

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

• Identify the definition of project management.

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

WORK STRATEGY & RESOURCE CHANGE & RISK COMMUNICATION

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

WORK STRATEGY & RESOURCE CHANGE & RISK COMMUNICATION

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

IT'S EASIER TO ESTIMATE TIME AND COST

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

IT'S EASIER TO ASSIGN WORK.

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

SUMMARY TASKS WORK PACKAGES

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

START BY USING THE SCOPE STATEMENT

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

Redesign processes for

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

REDESIGN PROCESS NEW SYSTEM DOCUMENTATION

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

REDESIGN PROCESS NEW SYSTEM DOCUMENTATION

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

Time and cost are easy to estimate

Status is easy to measure

• MATCH TO FREQUENCY Details are manageable

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

Parametric Model Delphi Technique

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

REDESIGN PROCESS NEW SYSTEM DOCUMENTATION

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

HOW MUCH TIME WOULD IT TAKE TO BUILD A REGISTRATION MODULE

3 DAYS 8 DAYS 1 DAY

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

HOW MUCH TIME WOULD IT TAKE TO BUILD A REGISTRATION MODULE

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ

HOW MUCH TIME WOULD IT TAKE TO BUILD A REGISTRATION MODULE

4 DAYS 7 DAYS 3 DAYS

VERSION 1: SY 2021 - 2022 | SE 3124 SE PM | © AJ