08.12.

2017 Paper Preparation and Requirements | CLEO

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Technical Conference:
13 – 18 May 2018
Exhibition:
15 – 17 May 2018
San Jose Convention Center, San Jose, California, USA

HOME (/HOME/) > SUBMIT PAPERS (/SUBMIT-PAPERS/)

Paper Preparation and Requirements

Requirements

35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is
accepted, your 35-word abstract will be included in the Conference Program and published in OSA
Publishing's Digital Library (https://www.osapublishing.org/).

2-Page Summary: All contributed authors are required to submit a nal summary of their work
for publication in the Technical Digest, via OSA Publishing's Digital Library.
(https://www.osapublishing.org/)  The page limit for CLEO is 2 pages. 

The style guide provides a visual representation of the paper format. The summary should not
exceed two pages and must be typed with the page layout set to 8½" x 11" with one-inch margins
on all sides. Within two pages, the author must include all text, including the title, authors, 35-
word abstract, equations, drawings, tables, photographs, gures and references. The text may be
typed either single or double spaced.

The title of the talk and the primary author's name, a liation, address, telephone and fax
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numbers, and email address must appear on the rst page with all additional authors and their
a liations. The 35-word abstract should be repeated in the summary. Refrain from the use of
asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the
summary.

IMPORTANT! Please embed all fonts and use standard fonts when possible. Problems may occur if
non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the
body of your paper summary, as well as in all gures and tables. Characters in these fonts cannot
be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and
MS-Mincho.

***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE
SUBMISSION DEADLINE .***

Category Selection:  Please review the topics categories (/home/submissions/topic-categories/)

and select area that is appropriate for your work.  In addition you can request that your paper be
consider for one of the symposia.

OCIS Codes: As part of the submission process, authors will be asked to select two to three OCIS
Codes (http://www.osapublishing.org/submit/ocis/), from a broad list, that best characterizes their
paper.

Copyright Agreement: The submission form incorporates an electronic copyright transfer

agreement as part of your submission.  No additional mailed documentation is required.

Presentation Preference: The presentation options are “oral or poster acceptable”, “poster only”
and “oral only”. The committee has the nal say on presentation types, though every e ort is
made to honor authors’ choices. Note: Postdeadline papers are strictly oral.

Adherence to the instructions for preparation of the abstract and summary is imperative. Failure
to complete any of the preceding requirements may result in the rejection of a paper.  NO
CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE DEADLINE. Emailed or faxed
submissions will not be accommodated.

A complete submission must be submitted via the online submission system in  in adherence with
the style guide and by the published deadline.  Do NOT email, fax or mail your paper!

Registration and submission for Technical Sessions is open to all members of the scienti c and
technical community. It is incumbent on the authors to obtain appropriate approval to present
their work to this international forum.

Style Guide

This style guide is a reference for all submitting authors and has remained consistent with past
years’ Technical Digest format and style.

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Download the Style Guide in PDF

(http://www.osa.org/osaorg/media/osa.media/Meetings/PDFSupportingDoc/style-guide-
2pg.pdf) (pdf)
Download Style Guide in MS Word
(http://www.osa.org/osaorg/media/osa.media/Meetings/PDFSupportingDoc/style-guide-
2pg.doc) (doc)
Download Style Guide in LaTex for PC
(http://www.osa.org/osaorg/media/osa.media/Meetings/PDFSupportingDoc/LaTex_Style_Guide_Fo
Download Style Guide in LaTex for Mac
(http://www.osa.org/osaorg/media/osa.media/Meetings/PDFSupportingDoc/LaTex_Style_Guide_Fo

Please make sure that your paper does not contain non-English font packages (for example,
Japanese, Korean, or Chinese fonts, etc.) in the body of your paper summary, as well as in all
gures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have
had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.

You will need Adobe Acrobat to download the PDF le. If you don't have this software yet, you may
download it for free at the Adobe website
(http://www.adobe.com/products/acrobat/readstep.html).

If you have any questions regarding the paper preparation process, please contact OSA Technical
Papers sta at cstech@osa.org (mailto:cstech@osa.org).

Modes of Presentation

The program committee will schedule all oral, dynamic e-posters and poster sessions for
presentation. The abstract and summary of both oral, dynamic e-posters and poster papers are
published in the same manner in Optics InfoBase. On the electronic submission form, all authors
will be asked for their presentation format preference.
Oral Sessions
The presentation times for oral sessions are as follows: contributed presentations are 15 minutes
and invited talks are 30 minutes. Each presentation will break for questions during the last 2–3
minutes.
Poster Sessions
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in
greater visual detail and should facilitate vivid discussions with attendees. For poster sessions,
authors are provided with 6 ft high x 4 ft wide (183cm x128cm)  bulletin boards on which to
display their papers, along with a sign indicating their paper numbers, and push–pins or adhesive
tape. Presenters should display paper titles, lists of authors and author a liations on their
posters. Authors must remain in the vicinity of their bulletin boards for the duration of the session
(60–90 minutes) to answer questions. Note that poster presenters are not supplied with any
audiovisual equipment. Those requiring such equipment should refrain from requesting the
poster only or poster preferred formats on the submission form.

Peer Review
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This meeting contains high-quality submissions that undergo a peer-review conducted by the
members of the Technical Program Committee. The results of the peer review translate into paper
selections and topic-driven technical sessions for this conference. Results from that meeting will
be sent by CLEO Program Management sta via email to the submitting author.

Submissions may be rejected if (1) substantial portions of the work were published in an archival
journal or in a conference proceeding/digest more than a year before the current CLEO paper
submission deadline; or (2) substantial previously published material is not referenced
appropriately.

If a paper is accepted, the summary, including illustrations, will be reproduced directly from the
material submitted by the author(s) and will be published in OSA Publishing's Digital Library
and submitted to the IEEE Xplore Digital Library, providing that the author attends and presents
their paper at the CLEO: 2017 Conference. Presented work is indexed in Ei Compendex, Scopus
and several other indexing service partners.

Noti cation

Noti cation emails are sent to the submitting author (as noted during the electronic submission).
Noti cations for regular submission will be sent by 2 March 2018.  If you have not received
noti cation please email cstech@osa.org (mailto:cstech@osa.org) with the submissions control ID
and paper title. 
 

Sponsored by:

(http://www.aps.org/about/index.cfm)

(http://www.photonicssociety.org)

(http://www.osa.org)

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