Document Code: SDO-BENG-PM-OSDS-PER-

Procedure Manual for Revision: 01

QMS and ISO 9001:2015
Effectivity date: 09-10-2019
PROCESS TITLE:
PERSONNEL ACTIONS Name of Office: OSDS- PERSONNEL

Prepared by: Reviewed by: Recommended for approval: Approved by:

ARGEL L. GUINDAYAN GLENN N. DUGUIS NESTOR L. BOLAYO BENILDA M. DAYTACA, EdD, CESO VI
Document Controller Head of Office Asst. Schools Division Superintendent Schools Division Superintendent

Objective: To publish , assess and to select employee for a vacant position in the government
Scope: All applicant

PROCESS RESPONSIBLE
SUPPLIER INPUT OUTPUT CUSTOMER
PERSON
START (A-appointment)

D.
Checked appointment submitted by the
SH Agustina-Perm/Promotion/Reclass
Argel-Sub/reclass
Receive corrected and complied
documents for appointment

1. Validate PRC license via PRC

online and send official
communication in case the said
license can’t be viewed online.
2. Stamp dates on the CS Form 33,
PDS, CSC form 4 and CSC Form
203.
3. Stamp names of the AO/HRMO for
the oath of office
4. Record in the logbook and softcopy

Forward to HRMO for review and

signature

Forward to AO V to certify documents

QM - Page 1 of 4
ForwardInform
to SDStheforselected
approval/signature
appointee to prepare
and submit requirements for appointment.
 Document Code: SDO-BENG-PM-OSDS-PER-
Procedure Manual for Revision: 01
QMS and ISO 9001:2015
Effectivity date: 09-10-2019
PROCESS TITLE:
PERSONNEL ACTIONS Name of Office: OSDS- PERSONNEL

Prepared by: Reviewed by: Recommended for approval: Approved by:

ARGEL L. GUINDAYAN GLENN N. DUGUIS NESTOR L. BOLAYO BENILDA M. DAYTACA, EdD, CESO VI
Document Controller Head of Office Asst. Schools Division Superintendent Schools Division Superintendent

Receive approved appointment

Prepare appointment transmittal and

action form (CS Form 1)

Forward to AO V and HRMO for checking

and signature

Submit approved appointment with

Appointment transmittal and action form
to CSC Field Office for attestation

START (B-transfer)

Receive letter of intent to transfer to Receive approved endorsement letter

another division.
SDS/Records Section

Prepare and forward endorsement letter Prepare endorsement letter to the school
for transfer for approval of SDS who will accommodate the transfer
employee. Attach checklist to accomplish
for appointment

QM - Page 2 of 4
 Document Code: SDO-BENG-PM-OSDS-PER-
Procedure Manual for Revision: 01
QMS and ISO 9001:2015
Effectivity date: 09-10-2019
PROCESS TITLE:
PERSONNEL ACTIONS Name of Office: OSDS- PERSONNEL

Prepared by: Reviewed by: Recommended for approval: Approved by:

ARGEL L. GUINDAYAN GLENN N. DUGUIS NESTOR L. BOLAYO BENILDA M. DAYTACA, EdD, CESO VI
Document Controller Head of Office Asst. Schools Division Superintendent Schools Division Superintendent

START (C- Reclassification)

Prepare and forward endorsement letter

for transfer for approval of SDS
Prepare and forward endorsement letter
for transfer for approval of SDS
Prepare and forward endorsement letter
for transfer for approval of SDS

Prepare and forward endorsement letter

for transfer for approval of SDS

Prepare and forward endorsement letter

for transfer for approval of SDS

START (D- Separation,

resignation/ retirement)

Inform employee who will have his/her

mandatory retirement or those with
approved application for retirement a
month before effectivity to submit
documents

QM - Page 3 of 4
 Document Code: SDO-BENG-PM-OSDS-PER-
Procedure Manual for Revision: 01
QMS and ISO 9001:2015
Effectivity date: 09-10-2019
PROCESS TITLE:
PERSONNEL ACTIONS Name of Office: OSDS- PERSONNEL

Prepared by: Reviewed by: Recommended for approval: Approved by:

ARGEL L. GUINDAYAN GLENN N. DUGUIS NESTOR L. BOLAYO BENILDA M. DAYTACA, EdD, CESO VI
Document Controller Head of Office Asst. Schools Division Superintendent Schools Division Superintendent

Receive documents for retirement

1. Duly accomplished GSI S
retirement/separation form
with 2 1x1 i.d. picture
2. District clearance
3. School Clearance
4. Letter of intent to retire

Prepare division clearance, extract of

separation and endorsement

Request for service record of the

employee

START (E- Induction/seminar

for newly hired employee

QM - Page 4 of 4