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Chapter 5 Diagonosis To Change
Chapter 5 Diagonosis To Change
On completion of this chapter you should be able to • Understand the role of diagnostic models.
• Apply a range of diagnostic instruments relevant to various aspects of the process of managing.
• Form a view on which instruments you find most attractive/helpful.
Sourcemac.-C _
nd
0
apter 7), consultants use diagnostic tools as part of their focus on helping the client by managing process (more
work," "what causes what," and so forth, within our organizations. In this sense, diagnosis exists whether or not
bout situations that we face in our organiza?tions, how we talk about those situations, and what we deem to be
f not using a model is not a real option; the choice is whether we use one that is explicit (such as those discuss
kely to be based on the limited experience of one or a few individuals; thus, their generalizability may be uncer
mplexity of a situation where thousands of different things are "going on" more manageable by reducing that sit
3 Chapter 5 Diagnosis for Change 123
he specific situation that an organization confronts; that is, one that assists thought, dis?cussion, and action in
Modeling Organizations
formance. Each model represents the particular "angle"/nuance provided by its designer/author. We have inten
d hunches into a working tool that anyone can use."5 His model is based on six variables (see Figure 5.1): 1. Pu
nce apart and weather?those seeking to improve an organization must observe relationships among the boxes
124 Chapter 5 Diagnosis for Change
the variables. They characterize the factors into seven categories: structure, strategy, systems, style, staff, skil
rganization; that is, how they actually behave (consultative? decisive?) when faced with the need to act. Staff re
erest [e.g., style] ... can be at least as important as strategy and structure in orchestrating major change."10 (S
5 Chapter 5 Diagnosis for Change 125
Superordinate Goals
Skills
for being slow to make decisions, a tendency that had seen it beaten by competitors to a number of market op
ing commitment of staff to Intuit's products by emphasizing the critical role of quality/efficiency processes in m
(Continued)
126 Chapter 5 Diagnosis for Change
ream for Intuit," that provided an outline of the objectives he was setting for Intuit and what would need to be d
ating profits increase 40 to 50 percent.
capability refer to the processes, either formal or informal, that coordinate activities throughout the organizati
FIGURE 5.4
The Star Model:
Effects of Misalignment
If strategy is missing, If the structure isn't If the development of If the metrics and If people aren't unclear, or not aligned to the coordinating mechanisms rewards don't enabled and agreed upon strategy is left to chance s
4?
, skills, needs, and expec?tations of the people in the organization), formal organizational arrangements (struct
d of the environment, resources, and history. Environment refers to factors outside the organization such as the
Transformation Process
Context Output
d by permission of Pearson Education, Inc., Upper Saddle River, NJ.
Environment Resources
History
Organization Group
Individual
Feedback
128 Chapter 5 Diagnosis for Change
Congruence Model to Organizational Problem Analysis Source: Adapted by permission of Pearson Education, Inc., U
Step
1. Identify symptoms
2. Specify input
Explanation
on process is primarily the performance of the organization, but this is mediated via the performance of both g
onal") change and those that are more likely to be the source of change that is experienced as incremental ("tr
both directions, indicating that internal organizational factors can impact the environment and not just be on
eing able to analyze organizations from the perspective of four different "frames" or "lenses," each of which pro
Chapter 5 Diagnosis for Change 129
9
FIGURE 5.6 The Burke?Litwin Model
Str ategy
E: THEORY AND PRACTICE by Burke. Copyright 2002 by Sage Publications Inc., Books. Reproduced with permission Culture
of Sage nagemeru
Publication
ook via Copyright Clearance Center. to Practices w Systems
Structure
(Policies and Procedures)
t t, Work Unit E
Climate
Motivation
5?
Task Requirements t-i and Individual Skills/Abilities W Individual Needs and
Values
outputs. From this perspective, the focus is on getting the correct formal design as one would find on an organi
rties, and the reverse (where fit is lacking, both suffer).
me is that it does not present "political" as necessarily equating to "bad" or "underhand." Even where superordi
130 Chapter 5 Diagnosis for Change
TABLE 5.3 Diagnosis by Image Sources Adapted from Palmer and Dunford, 1996.
a metaphor or simile such as "my organization is like a well-oiled machine" (it runs very smoothly) or "my organization is a dinosaur" (it
......................................................... .......................................................
n. However, even where people are not intentionally "holding back," they will often find it difficult to encapsula
ges" to organizational analysis18-is to ask people to describe their organization and how it operates by provid?
s then become the focal point for discussion. Indeed, they generate discussion because a natural follow-on from
Component Analysis
in which it operates. The approaches to diagnosis in this section deal with specific components within these mo
ls), social (e.g., demographic changes), technological (e.g., development of new/substitute products), environm
11 Chapter 5 Diagnosis for Change 131
e future that this implies rather than rigidly documenting the status quo. Applied in this way, it can for
mer, as they constitute the everyday reality with which they will have to deal, the simulations extend
nario is a description of some future state based on a set of assumptions about what is likely to happe
mistic and pessimistic scenarios focus attention on how the organization might respond should the situation dev
on.
cessary action to meet the set objective. A second option is to suspend taking action until a direct challenge to
uestions. Agreement on the answer to the third question may be desirable, but it is not necessary as long as th
has to deal: what it is seeking to achieve and how it intends to do so. Strategy and change intersect because bo
of five elements that should be mutually reinforcing (see Table 5.5). Any misalignment between elements iden
Chapter 5 Diagnosis for Change 133
13
TABLE 5.5 The Elements of Strategy
Arenas: What business will we be in?
• Which product categories?
• Which market segments?
• Which geographic areas?
• Which core technologies?
• Which value-creation stages?
2. Vehicles: How will we get there?
• Internal development?
demy of Management (NY). Reproduced
• Joint with per?mission of Academy of Management (NY) in the format Textbook via Copyright Clear?ance Center.
ventures?
• Licensing/franchising?
Acquisitions?
3. Differentiators: How will we win in the marketplace?
• Image?
• Customization?
• Price?
• Styling?
• Product reliability?
4. Staging
• Speed of expansion?
• Sequence of initiatives?
5. Economic Logic
• Lowest costs through scale advantage? Lowest costs through scope and replication advantage?
• Premium prices due to unmatchable service?
• Premium prices due to proprietary product features?
oving to this stage, it is important to test the quality of the proposed strategy. Hambrick and Fredrickson provid
omplish that mission."24 These assumptions, premises, and beliefs, often formed over time through experience
134 Chapter 5 Diagnosis Jor Change
1.2 Does strategy align with the key success factors of your chosen environment.
drift."25
le?ments of the business environment. It also assists in identifying whether the strategy of the organization ma
?sus on assumptions. Where consensus is found, the emphasis should move to its indepen?dent validation. Whe
15
Chapter 5 Diagnosis for Change 135 TABLE 5.7 The Im
Source: Picken and Dess, 1998.
echnology, which was expected to provide performance competitive with the lower end of the business jet mark
uel, which meant more weight, which necessitated redesign, and on and on. Eventually, the Starship made it to
OT analysis is that it very easily becomes a listing not of strengths but "believed strengths," not of weaknesses
ion, some diagnostic models can be too abstract; something that makes the issues very concrete achieves a cl
rovide a characterization of organizational culture, including Robert Quinn's "competing values model" 26 and th
136 Chapter 5 Diagnosis Jor Change
• What are the key factors of production? Who are the suppliers? Are we dependent on a limited number of so
• What are the bases for competition in our industry? What are the key success factors? How do we measure u
market?
• WhatWhat products-services
trends doexternal
and factors in the we provide?
environment are important to our industry? How are they likely to ch
the difference between them?
• Are we able, in assessing our knowledge and assumptions, to clearly separate fact from assumption?
makes one firm a competitor and the other not?
Is our assumption set internally consistent?
dustry? Where
• For each pairisofthe value added?
assumptions, can we answer "yes" to the question: "If assumption A is true, does assumptio
Do we understand the relative importance of each of our assumptions?
hat customer?
• In terms of How does heimpact
its potential or she on
perceive us? What kind of relationships do we have?
performance?
tant
• In to this end
terms user?
of our levelHow does he orin
of confidence sheitsperceive
validity? us? What kind of relationship do we have?
nesses? Howofdo
• In terms they
the perceive
likelihood us?expectation
and What can we learn from change?
of near-term them?
ges
• Ininterms
the environment or their
of its strategic behavior would make them competitors?
impact?
hat is the cost structure? How does our firm compare? How about our competitors?
Are our key assumptions broadly understood?
hnologies? Production technologies? Delivery and service technologies? How does our firm compare? How abou
• Have we documented and communicated our key assumptions? To our key managers? To the boundary-spanners? To other key employe
Do we have a process for reviewing and validating our key assumptions and premises?
• Is there a process in place? Are responsibilities assigned? Are periodic reviews planned and scheduled?
17 Chapter 5 Diagnosis.for- Change 137
Fortune
A date five years in the future
YOURCORP Enters the List of America's Ten Most Admired Companies
ost admired companies. The list rep?resents the results of a survey of the CEOs and CFOs of America's 1,000 largest companies. The big
1..................................................
2..................................................
3 ???????????..???????.................................................................................
kable position? When interviewed, CEO Jessie White said, "This is something that we have been working towards for the past five years.
.....................
2 ................................................................................
2..................................................
3..................................................
ntifying the key changes in the business environment. These were used as a basis for generating a strategic dialogue within the compan
??????????????..
?????????????????.
rough this dialogue, YOURCORP had produced a clear sense of what its strategic objectives had to be over the five year period. These o
1...............................................................................
2..................................................
3..................................................
(continued)
138 Chapter 5 Diagnosis for Change
om one long-standing YOURCORP customer said, "We're with them for the long haul." He pointed to the aspects of the company's mode
.....
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2................................................................................................................................
3.................................................................................
anies. "However," she said, "as soon as I joined YOURCORP, I really noticed the difference. The place felt like a leading-edge company." W
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2................................................................................................................................
3..............................................................................
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or managers in YOURCORP. Each was asked to identify the one thing that, more than anything else, made the company stand out from
...............................................................................
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viewed several staff who had been with YOURCORP for five years or more. What was it that had made them stay? A consistent set of res
..................................................
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2 ................................................................................
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Gerry Johnson describes the culture of an organization using the concept of the "cul?tural web" (see Fi
The web comprises seven elements:28
set of assumptions commonly held throughout the organization in regard to basic elements of the business such as what business we're
tines (in regard to how organizational members treat each other and, perhaps even more importantly, associated beliefs as to what is
19 Chapter 5 Diagnosis for Change 139
Source: Adapted by permission of Pearson Education, Inc., Upper Saddle River, NJ.
ganization members that, as a form of oral history, communicate and reinforce core elements of the culture.
os, office design, dress style, and language use that convey aspects of the culture.
ch, through what they measure and reward, communicate what is valued by the organization.
ich refer to the most influential management groupings in the organization.
ure, which refers to the nature of the formal and informal differ?entiation and integration of tasks within the organization.
ich is taken for granted can be a useful way of questioning what is nor?mally rarely questioned. If no one ever questions what is taken f
ts of organizational culture it may be possible to see where barriers to change exist.
sible to see where there are linkages in the aspects of organizational culture which are especially resistant to change.
tional culture can also provide a basis for examining the changes that need to occur to deliver a new strategy.
e used to consider whether such changes can be managed. In this way practical ideas for implementing strategic change can be develop
140 Chapter 5 Diagnosis for Change
hout easy answers." 31 Bolman and Deal identify six such dilemmas.32
he product or service experienced by the customer.
y or by default through ambiguity in instructions, the situation can easily become one where there is wasted effort and/or conflict.
. However, if job descriptions are very specific and either rigidly enforced or rigidly followed, a major source of organizational flexibility
ake into account a "shifting paradigm for organizational success" that positions speed, flexibility, integration, and innovation as the "new
ierar?chies of organizations; horizontal boundaries exist between organizational units (e.g.,
21 Chapter 5 Diagnosis for Change 141
..............6.......................... 7 Roles are not clear enough Roles are too narrowly defined
ies are those between the organization and the "outside world" (e.g., customers and suppliers); and geographic boundaries are those b
stic instrument for testing the current state of "boundary?lessness" of an organization across all four boundaries, while Table 5.12 looks
16 statements describe the behavior of boundaryless organizations. Assess the extent to which each statement characterizes your curr
Speed
Vertical Most decisions are Boundary made on the spot
by those closest to
Flexibility Managers at all levels routinely take on frontline responsibilities as well as broad stra?tegic assignments. 1 2 3 4
the work, and they
are acted on in
hours rather than New ideas are screened and decided on without fancy overheads and multiple
weeks. 12345
12345
Routine work gets done through end?to-end process teams; other work is handled by proj?ect teams drawn from share
12345
Supplier and customer reps are key players in teams tackling strategic
initiatives.
External
1 2 3 4 5Customer requests, Boundary complaints,
and needs are
There areanticipated and
standard Strategic resources and key
responded to
product platforms, common in Suppliers and customers are regular prolific contributors of new product
managers are often "on loan" to customers and suppliers.
practices,real
andtime.
shared centers
12345 of experience 1 2 3
across 4 5
countries.
1 2 3 4 51 2 3 4 5
Business
Geographic Best practices leaders rotate
are Boundary regularly between
disseminated country operations.
andideas
12345 New product are evaluated for viability beyond the country where
leveraged quickly 12345
across country
operations.
12345
d outcome usually being successful implementation). As a result, a prechange audit of the readiness o
Too often
Sometimes
1. Slow response time
1
2
3
23 4
Chapter 5 Diagnosis /or Change 143
5
TABLE 5.12 How Healthy6 Is Your Organization's Hierarchy?
1.7Hierarchy
Speed
Healthy
Source: Ashkenas et al., 1995:59-60. Copyright n 1995 Jossey-Bass. Reprinted with permission of John Wiley & Sons. Inc.
High
8
Medium
9
Part 1: Success Factors Traditional Hierarchy
Low
10 closely held at top.
Information
Instructions: Determine how critical the four new 2.2.paradigm
Flexibility
Rigidity to success
change factors are in your organization, circling High, Medium, or Low fo
1
High
1
2
Medium
2
3
Low
3
4
3.4 Integration
5
High
5
6
Medium
6
7
Part 2: Red Flags Low
7
8
Instructions: Evaluate how often the 4.
8 Innovation
following five danger signs appear in your organization, circling a number from 1 (too often) to 10 (se
9
High
9
10
Medium
10 widely shared.
Information
Low
3. Underground activity
Authority to make decisions
centralized 1 at top.
2
3
1 4
2 5
3 6
4 7
5 8
6 9
7 10
8 4. Internal employee frustration
9 1
of Vertical Boundaries 10 2
ssess where your company stands today on Authority the four3dimensions
to make decisions distributed
of information, to wherever
authority, appropriate.
competence, and rewards, circling a number
4
Competence 5 specialized and
focused;6people do one job.
7
1 8
2 9
3 10
4 5. Customer alienation
5 1
6 2
7 3
8 4
a company's managers complete the questionnaire (individually), 5 they should hold a group forum to discuss the following questions:
9
ization's success that we loosen our vertical10 6
boundaries? In other words, do we really need to operate faster and more flexibly?
7
current? Which ones are most worrisome? Competence widespread; people do multiple tasks as needed.
8
rtical profile dragging us down and causing us problems? 9
archy, which dimensions are strongest? Where Rewards
do we10 based on position.
most need to change in order to be more successful?
1
rtical boundaries? Where would we like to be on each of the four dimensions in the next year or two; that is, what profile do we need to
2
3
4
5
'Ashkenas et al., 1995:61.
6
7
8
9
10
Rewards based on skills and
accomplishments.
144 Chapter 5 Diagnosis for Change
Sponsorship. The sponsor of change is not necessarily its day-to-day leader; he or she is
the visionary, chief cheerleader, and bill payer-the person with the power to help the team
confident of our skills here."); two for a medium score ("We're spotty here; we could use improvement or more experience."); and one p
change when it meets resistance. Give three points-change will be easier-if sponsorship
comes at a senior level; for example, CEO, COO, or the head of an autonomous business
Leadership. This means the day-to-day leadership-the people who call the meetings, set
Low = 1
the goals, work until midnight. Successful change is more likely if leadership is high level, has
Category
Score
"ownership" (that is, direct responsibility for what's to be changed), and has clear business
results in mind. Low-level leadership, or leadership that is not well-connected throughout the
organization (across departments) or that comes from the staff, is less likely to succeed and
Motivation. High points for a strong sense of urgency from senior management, which is
shared by the rest of the company, and for a corporate culture that already emphasizes
have been in their jobs for more than 15 years; a conservative culture that discourages risk
taking.
Direction. Does senior management strongly believe that the future should look different from
the present? How clear is management's picture of the future? Can management mobilize all
relevant parties-employees, the board, customers, etc.-for action? High points for positive
answers to those questions. If senior management thinks only minor change is needed, the
performance measures of the sort encouraged by total quality management (defect rates,
time to market, etc.) and if these express the economics of the business. Two points if some
measures exist, but compensation and reward systems do not explicitly reinforce them. If you
(continued)
don't have measures in place or don't know what we're talking about, one point.
Organizational context. How does the change effort connect to other major goings-on in
the organization? (For example: Does it dovetail with a continuing total quality management
process? Does it fit with strategic actions such as acquisitions or new product lines?) Trouble
lies ahead for a change effort that is isolated or if there are multiple change efforts whose
(continued)
146 Chapter 5 Diagnosis for Change
estions; it is clear where decisions are made. Give yourself a low grade if decisions come slowly and are made by a mysterious "them";
you have low scores in the first seven readiness dimensions. Bring those up to speed before attempting to implement large-scale chang
hout a precipitating catastrophe. Focus instead on (1) building change readiness in the dimensions above and (2) effecting change throu
hey seem highI
27 Chapter 5 Diagnosis for Change 147
2. History of change (Does the organization have a good track record handling change?)
TABLE 5.14 Support for Change Questionnaire
Source: Maurer, 1996:104-105. 1
2
3
4 Total
3. Cooperation and trust (Do they seem high throughout
Score the organization)
5
6
7 1
Low 2
3
4
4. Culture (is it one that supports risk taking and change?)
5
6
71
HighLow
2
3
5. Resilience (Can people 4 handle more)
5
6
17
High
2Low
3
4
5
6
1 7
2 Low
High
gurability" (see Table 5.16).37 3
the individual's beliefs in regard to four factors are central: (1) their own capability
4 to implement the proposed change, (2) the appropria
5
6
7
LowHigh
2 3 4
are those individuals or groups, inside or outside the organization, who have the capacity to influence, directly or indirectly, the success
organization about the degree of support that exists for the change.
duct the meeting in a nonthreatening atmosphere and encourage people to explain why they scored the way they did.
and the subsequent discussion, consider the implications for the proposed change; for example, do you need to do more (and if so what
akeholder interest against stakeholder power (see Figure 5.8). In this model, specific action is advocated based on the categorization of
ons be addressed:40
ation to change the balance? • Can any oppositional stakeholders be encouraged to leave?
ers be increased?
ders be decreased?
Item
1
2
3
4
LEVEL OF INTEREST
Low 5 High
FIGURE 5.8 The Power?Interest
Active Matrix
Leadership
A
Source: Adapted by Low permission of Pearson B
Education, Inc., Upper Saddle River, NJ. Minimal effort
Keep informed
C
ThePOWER
executive team believes that organization
D
design is a source of
Keep satisfied
Key players
High
competitive advantage.
Source: DESIGNING DYNAMIC ORGANIZATIONS by Galbraith. Copyright 2002 by AMACON Books. Reproduced with permission of AMACON Books in the format Textbook via Copyright C
Knowledge Management
nds to change. This tool is for use with an executive team.
ve leadership, knowledge management, learning, flexibility, integration, employee commitment, and change readiness. Each of these
Item
1
2
nation of information. 3
4
5
Integration
tional learning.
(continued)
Learning
skills and are rewarded for developing skills that increase their value
Flexibility
to the organization.
imilarly, higher numbers are strengths you can build on going forward. Continue to use this tool when questions arise as to how flexibly
work.
Change Readiness
e Figure 5.9).
trength of each factor by using a consistent format (e.g., numbers, as in Figure 5.9, or thickness of the arrow).
uc?cessfully implemented?) and the sources of greatest restraint (useful to know if on bal?ance the change looks like it is not succeedin
RESTRAINING
FIGURE 5.9 Force-Field Diagram
FORCES
PROGRESS
DRIVING
002 by Sage Publications Inc. Reproduced with permission of Sage FORCES
Publication Inc. Books in the format Textbook via Copyright Clear?ance Center.
_, 0 OO
0
R`4
4
Z RESTRAINING w
-.1 / _V
FORCES
~' P,t
DRIVING yJS t J P ~0 :
FORCES >J~F 4,0-1, F~
.n If 1~ '<14V
.o?