Project Management Plan1

Project Management Plan
for
<New Era Library

Management System>
Version 1.0
Prepared by <name>
<New Era Library>
<06/08/2010>
Copyright © 2010 by <New Era Library>. All Rights Reserved.

Project Management Plan for <New Era Library Management System>
Page |I
Table of Contents
Project Management Plan..................................................................................1

for......................................................................................................................1
<New Era Library Management System>.........................................................1
1.0 INTRODUCTION............................................................................................1
a) PURPOSE OF PLAN...................................................................................1
b) BACKGROUND OF INFORMATION.............................................................2
c) PROJECT METHODOLOGY.........................................................................3
d) ASSUMPTION & CONSTRAINTS.................................................................4
e) PROJECT DELIVERABLES..........................................................................4
2.0 PROJECT ORGANISATION.............................................................................5
2.1 ROLES & RESPONSIBILITY......................................................................5
3.0 PROJECT ESTIMATION..................................................................................7
3.1 PROJECT BUDGET...................................................................................8
4.0 PROJECT SCHEDULE PLAN...........................................................................9
5.0 REVISION HISTORY......................................................................................9

Project Management Plan for <New Era Library Management System> Page |1
1.0 INTRODUCTION
New Era Library is a new concept library by allowing all the Malaysia
universities’ and colleges’ students borrow the book. Due to the large amount of users,
New Era Library needs to have a more efficient system that can improve the
efficiency of the library. So, New Era Library Management System will use Red
Frequency Identification (RFID) technology.
Current library management systems use barcode technology and security strips.
Using barcodes, a library management system can keep records of lending, borrowing
and shelving status of items such as books, audio or video tapes, CDs, DVDs, etc.
Security strips on library items tag their movements.
But barcodes and security strips (electronic article surveillance or EAS) have
their limitations. They are slow to read and are prone to sabotaging by thieves. All
these lead to irreparable loss to a library and its valuable inventory stock. This is
where RFID technology can come to the aid of library managers and users.
RFID technology is not just there to tags books and other library assets; it will
provide a comprehensive route for enhancing all library services and upgrade
operations for everyone concerned with the library.
a) PURPOSE OF PLAN
The purpose of this plan is to describe details of the development of New Era Library
Management System. In this plan includes background, methodology, assumption,
constraints, deliverables, organization chart, project budget and schedule plan.

b) BACKGROUND OF INFORMATION
Radio Frequency Identification (RFID) is a new generation of Auto Identification

and Data collection technology which helps to automate business processes and
allows identification of large number of tagged objects like books, using radio waves.
RFID based Library Management system (LMS) would allow fast transaction flow for
the library and will prove immediate and long term benefits to library in traceability
and security.
The library uses RFID to speed up the self check in/out processes, to control the
theft and to ease the inventory control in library. The barcode technology is slowly
getting replaced by the RFID technology. The RFID tag does not have to be visible
for detection. It can be read even when it is embedded in an item, such as in the
cardboard cover of a book or in the packaging of a product. It can also store data such
as stack number, accession number, book number, author information etc., but
barcode is limited to just an identification number.

c) PROJECT METHODOLOGY
Firstly have to understand the

1.0 project. Then have to plan the business
schedules. Next, built an organization to
Plan run this entire plan and define the role
and responsibility of the entire worker.
According to the plan, build

architectures and design it for a solution.
2.0 Initiate other project requirement in it
like example business rules, models and
Architecture/Designs functional specification.
Conduct the solution and conduct

unit testing. Use technique relevant to
3.0 the organization to manage both quality
and manage risk.
Develop
Testing strategic is executed.

Construct test plans using the
requirement of the project and conduct
4.0 the test like example test the script. Later
then get final client signoff to deploy this
Testing application.
Final state is to deploy the

solution into a reliable production. Link
5.0 to an operational framework. Feedback
provided for best practice.
Deploy

d) ASSUMPTION & CONSTRAINTS
Assumptions
Identifier Assumption
A1 All the worker have to know basic computer knowledge
A2 Budget must be high because have using many particular like
Reader & Antenna and Security Gate – Pair Plus Software
Module
A3 The end user also have to know basic skill to enable them to
uses this system
A4 Because of this project using a lot of money and high
technology, it may cannot be finish on time
A5 All the worker have to know basic computer knowledge
Constraints
Constraint Identifier Constraint
C1 Worker may not easy understand requirement of this
project and may need more time to achieving the goal
C2 Programmer have to learn a new programming language
to startup the program, this may need some time to learn
C3 Engineer have to cooperate with programmer to make the
project done
C4 Security gate are too expensive
e) PROJECT DELIVERABLES
Deliverable Recipients Delivery Date Delivery Comments

Method

A system that has completed Programmer and 1Jan 2011 The system The programmer have to
programming stage and has Engineer handed directly program the system and
been tested the engineer have
integrate it with the
sensor gate
User execute the program Librarian 1 Apr 2011 - A fully complete and
useable program that can
easy use by the user
2.0 PROJECT ORGANISATION
Project Manager
Software Analyst Software Developer
2.1 ROLES & RESPONSIBILITY
Role Responsibilities Participant

Project  Minimizes our exposure
Manager and risk on project.
 Ensures project
documents are complete,
current, and stored
appropriately.
 Identifies resources
needed and assigns
individual responsibilities.
 Manages day-to-day
operational aspects of a
project and scope.
Software  Collect information to analyze

Analyst systems.

 Research, plan, install,

configure, troubleshoot,
maintain and upgrade
operating systems.
 Record and maintain
hardware and software
inventories and user access
and security.
 Install, configure, and

upgrade desktop hardware
and peripherals to include;
network cards, printers,
modems, mice and add-in
boards.
Software  Responsible for writing and
Developer coding individual
programmers from specific
requirements.
 Perform coding to written
technical specifications.
 Perform maintenance
programming and correction
of identified defects.
 Interpret written business
requirements and technical
specification documents.

3.0 PROJECT ESTIMATION
Staff Duration Salary per month Subtotal

(RM)
Project Manager 6 month 5000.00 30000.00
System Analyst 6 month 2500.00 15000.00
System Developer 6 month 2500.00 15000.00
Total: 60000.00
Figure 1: Staffing estimation
Software & Quantity Price (RM) Subtotal

Hardware
RFID Tags for 10000 1.00 10000.00
Books
Security Gate – 1 289800.00 289800.00
Pair Plus Software
Module
Reader & Antenna 1 102500.00 102500.00
Handheld Reader 1 129000.00 129000.00
for Inventory
Management
Install System 1 105000.00 105000.00
Total : 636300.00

Figure 2: Software & Hardware estimation
3.1 PROJECT BUDGET
Staffing RM 60000.00
Software & Hardware RM 636300.00
Risks RM 100000.00
Total : RM 796300.00
Figure 3: Total budget

4.0 PROJECT SCHEDULE PLAN
Task Timeline (week)

1 2 3 4 5 6 7 8 9 10 11 12 13 14
Proposal  
Discussion
Submit 
Proposal
Analyzed   
and model
requirements
Produce  
high level
design
Design test 
cases
Integration  
test plan
Program 
database
entities
Write  
algorithms
and
functions
Write codes,  
debug and
unit test all
functions
5.0 REVISION HISTORY

Project Management Plan for <New Era Library Management System> P a g e | 10
Name Date Reason for Changes Version

31/7/2010 proposal 1.0

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Copyright © 2010 by <New Era Library>. All Rights Reserved.