STORE DEPARTMENT:

 Process of Stores Department:

For consumables
Stores Department

-Checks the Availability on daily basis

-If the stock is less than minimum stock level
-Sends Purchase Requisition to Purchase Dept.
Purchase Department
-Completes all process as stated above
-Sends PO to Vendor
Vendor
-Delivers Consumables
Consumables
-Reaches the AMW gate and entered in Register by Security as Fresh Material Entry.
-Reaches the Store Department.
Store Department
-Checks against PO for the quantity and description.

-If OK -If Not OK

-Create Discrepancy Note
-Keep the Quantity as per
PO

-Informs to the user for Quality Check -If Not OK

-Writes Note on GRN

-If OK Informs to Purchase Dept.

-Issues GRN
-Identification of materials
-Inspection
-Then enters data in the System

Consumables in Store
-Receives Material Requisition Slip from User
-Provide materials to the user.
-Posting of Issue slip in the system
Inventory Reduced in System
Minimum Stock Level:
 On the basis of last two months’ consumption, lead time, safety stock,
store department has decided the minimum stock level for all 50
consumable items.
 As the quantity of any item reaches at minimum stock level the Purchase
Requisition is generated by store Department.
 There is no facility in the system which sends Purchase Requisition
directly if the stock reaches at the minimum stock level.

Delivery Lot Size:

 The delivery lot size is decided by the store department.
 Many times the purchase order is of bigger quantity because of the cost
benefit but the monthly required quantity and consumption, storage
capacity is much less than the PO.
 Hence the store department decides the delivery lot size that the vendor
has to send as per the time schedule
  Materials managed by the Stores Department:

 Materials include Raw Materials for Wheel Rim and Press Shop products.
 It also includes parts or tools of the machines.
 It also includes the lubricants like grease and oil.
 It DOES NOT include Finished Products or Semi-Finished Products.

 Problems in the Stores Department:

 Huge quantity of Non-Moving Materials present in the stores.

 Many things are not done through system.
 Material Requisition Slip is maintained manually.

 Note:

 There is centralized Store Department for Wheel Rim and Press Shop.
 There is No Store Department for Crash Barrier.
 At times, if required, Crash Barrier plant takes materials from this Store.

Activity/Procedure Activity is done through SAP Activity is done Manually

Checking the availability of
stock
Making Goods Receipt Note
Update the Inventory Stock
Issue Materials to User
Making Discrepancy Note
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