TALL ERP 9 NOTES AND PRACTICE BOOK

1. Write down features of Tally? OR what are features of Tally?

Ans. Tally is accounting software that is used to record day to day transactions, preparing balance sheet
etc. it is user friendly business software, which makes business account easy and faster. Managing single
and multiple groups is very important feature of tally. Tally is an application software. It down not require
writing any special program for calculating. Tally stores all information about each account in detail. It is
very secured against data tempering. It reduces the work. In manual process, after entering daily
transaction user has to create trading account, trial balance, profit & loss account, ledger, balance sheet.
But in Tally, user just enters daily entry and get balance sheet.

2. List and explain basic types of accounts

.
Account is divided in following three types:
1. Personal account
2. Real account
3. Nominal account

1. Personal account: Any individual person or any firms or any company or a bank is considered in a
personal account.
2. Real account: Account of any physical things. The cash account or goods account are examples of
real account.
3. Nominal account: Account of any invisible things that means that things are in terms of cash. For
example: insurance account, rent account etc.

3. Explain the opening screen of the tally.

Ans. When tally is opened in Windows environment, it shows different menus.

1. The top bar contains the product message and version, system date and time.
2. Then Tally opening screen is displays main three parts as follows.
i. Gateway of tally
ii. Functions buttons
iii. Calculator (command area)

I. Gateway of Tally:

To the left hand side of the screen this part shows different options.
All these options are used to create ledger, group or to see trial balance or for balance sheet.
To the right hand side of the screen, this part shows the list of all companies and at the top it shows name
of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.

Function button:
This part of the screen shows the list of all function keys with its uses.
By selecting the buttons, user can activate that particular function like backup, change, etc.

Calculator (command area) :

This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + N are the shortcut keys to activate this area.

II. How to create a new company in Tally?

Ans.
1. In tally, company means an organization whose accounts are to be maintained on computer.
2. For that, user have to declare list of all accounts used in that company and then start to enter daily
transactions.
3. Creating company means enter detail information about the company.
4. By default, tally software shows opening green with gateway of Tally, functions button and
calculator.
5. Then click on the function button F3 (Alt + F3) on the button panel to display company info menu.
This show following menu:
Company info
Select company
Create company
Quit
This menu is used for selecting company or for creating a new company.
6. To create a new company, select create company options by clicking this option or by pressing C.
7. Then the screen display various fields to fill up information like name of company with its alias,
address, currency, financial year, income tax number and sales tax number etc.
8. At the end, it asks whether accept the data or not. If user selects Yes option then that company is
created and it can be loaded from company info menu.

III. Explain uses of the feature options (F11)?

Ans. Features is used to change the options related to the selected company only.
1. For this F11 button in button panel is a short cut.
2. Using this menu, feature of the company are changed that means enables or disables.
3. Various features are available like whether company wants invoicing or not, whether company
required multiple currencies or cheque printing or not, etc.
IV. Explain the use of configuration of company (F12)?

Ans. To configure company, click on F12 button from the button panel. It shows the following screen in
gateway of tally:
Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
1. Configuration changes may affect all the active companies.
2. Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry,
invoice, order entry, printing, etc.
3. General options are used to change information like country detail, date format or graphs in
monthly report, etc.
4. Numeric symbol option is used to change format of the numbers.
5. Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for
the name then only it asks the alias otherwise it doesn’t ask any alias for the name.
6. Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details,
ledger current balance, etc.
7. Invoice/order entry sets the features of the invoices and purchase, sales order entry.
8. Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.
9. Quit option is used to quit from the configuration menu and go to the previous menu.

V. What is group in Tally?

Ans.
1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.
2. Group means the type of the account. Functions of each group are fixed.
3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.

Following is the list of groups that affects the Balance sheet.

1. Capital account: Handle investments or owner’s account. It has a subgroup.

(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.
2. Current assets: These assets are divided in 6 sub groups as follows
(A) Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.
(B) Cash in hand: All cash track in ledger.
(C) Deposits (assets): Fixed deposits, security deposits made by company.
(D) Loan and Advances (assets): If the company gives any loan or advanced to other.
(E) Stock in hand: Keep records of opening or closing stock of the material.
(F) Sundry debtors: This maintains the list of all companies or persons to whom company gives
material on credit.

3. Current Liabilities: It keeps track of outstanding liabilities or statutory liabilities.

(A) Duties and Taxes: All taxes and duties that are paid by company like Trade duties,
Excise, Local Sales Tax etc., are recorded under duties and taxes.
(B) Provisions: It maintains records of all financial arrangement for possible future
requirements.
(C) Sundry Creditors: Company purchase material or any other things on credit. Then the list
of all companies or persons is under sundry creditors to whom company purchased material.

4. Fixed Assets: Handle accounts of all assets like machinery, buildings, etc.

5. Investments: It keep records of overall investment like shares, Govt. securities, Deposits etc.

6. Loans(liability): It keeps an account of the loans taken by company and has following three subgroup:
(A) Bank OD accounts: Keep all overdraft accounts.
(B) secured loans: Keep track of loans taken by the company securities against the fixed
assets.
(C) Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.

7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe
finalized.

8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.

9. Miscellaneous Expenses: Under this group all expenses are entered.

Following group affect Manufacturing, Trading and Profit and loss accounts:

10. Purchase account: It is used to maintain records of all purchase account.

11. Sales account: It keeps record of all sales.

12. Direct income: This group is used for entering all direct incomes like sales of goods.

13. Indirect income: This group maintains the all incomes other than sales. That means it keeps record
of all incomes like rent received, interest received etc.

14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw
material, or wages of workers.

15. Indirect expenses: This group is used to maintain the records of all expenses other than direct
expense. All salary paid, rent paid, advertisement charges are under indirect expenses.

VI. To create single and multiple groups

Ans.
1. Group is the type of account. Group decides how transactions take place in accounting.
2. Tally provides 28 predefined group. But if user wants to create any other group then use create
group option.
3. These new group is a sub group of existing group.
4. If user wants to create a new subgroup under different groups then follow the following steps:
i. From Gateway of Tally, select Account info.
ii. Then select Group option, as user wants to create group.
iii. If user wants to create single group at a time then select create option from single group.
iv. Now tally shows data entry screen for group as follows.
Group creation
Name
(alias)
Under:
Group behaves like a sub – ledger ? No.
Name: Enter the name of a group that user want to create.
Under : Select the existing primary group name.
v. If user wants to create subgroups under more than one parent group or under one
parent group then user must select create option from Multiple groups.
vi. Then multiple group creation screen will appear.
a. To create subgroup under one parent group, select that group in the option under group.
b. To create subgroups under more than one parent group, select all items in the option under group.
VII. Creating, Displaying and Altering Ledgers.

Ledger is a book that is used to store detail of each account. It is actual account heads to which
transaction is identified.
1. When user creates a company, at that time very first user creates different ledgers.
2. When user wants to create single ledger account of different group then user must select single
ledger option.
3. But if user wants to create different accounts of same group then user must select multiple ledger
options.
For creating ledger user follows following steps.

i. From Gateway of Tally, select Account info.

ii. Then select Ledger option, as user wants to create ledger.
iii. If user wants to create single ledger means each account of different groups then select
create option of single ledger.
iv. No Tally shows data entry screen for ledger. Now enter name of Ledger account to be
created and alias of account, opening balance and group of that account.
v. If user wants to create different accounts of the same group then user must select create
option of multiple ledgers.
vi. In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of
that group with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under
the group ‘Indirect Expenses’.
vii. If user want to create various ledger accounts under various groups then select all item in the
under group field.

1. State groups for ledgers and create the ledgers.

1. Ashok starts business with Rs. 100000/-
2. Purchase machinery for Rs. 50000/ and furniture for Rs. 10000
3. Paid amount for rent Rs. 1000/
4. Deposits Rs,. 10000/- in Bank
5. Purchase of goods for Rs. 20000/ from Mr. Ram on credit.
6. Sold goods to Mr. Rakesh for Rs. 10000/
7. Rs. 5000/ withdraws from bank for personal use.
8. Withdraws Rs. 1000/ for office use.
9. Received cash from Mr. Rakesh.
10. Paid to Mr. Ram.
Ans. By default, cash a/c and P&L a/c are available in Tally.

Ledger Group
Mr. Ashok a/c Capital a/c
 Furniture a/c Fixed asset
Machinery a/c Fixed asset
Rent a/c Indirect expenses
Bank a/c Bank a/c
Purchase a/c Purchase a/c
Sales a/c Sales a/c
Mr. Ram a/c Sundry creditor
Mr. Rakesh a/c Sundry debtor
Drawing a/c Capital a/c

2. State groups for ledgers & create the ledgers.

1. Mr. Ram starts business with Rs. 200000/- and deposited into bank Rs. 40,000.
2. Paid for office building Rs. 50000/ and furniture for Rs. 10000/-
3. Purchase raw material of Rs. 10000 on credit from Mr. Avinash.
4. Paid Wages Rs. 2000
5. Paid salary Rs. 10000
6. Return money to Mr. Avinash in settlement of Rs. 9500.
7. Sold goods to Mr. Shekar Rs. 15000/-
8. Received interest on bank amount Rs. 500.
9. Received from Mr. Shekar after discount of Rs. 500.
10. Sold old news paper Rs. 450/-
11. Sold old furniture Rs. 4000/-
Ledger Group
Mr. Ram a/c Capital a/c
Bank a/c Bank a/c
Furniture a/c Fixed assets
Building a/c Fixed assets
Purchase a/c Purchase a/c
Mr. Avinash a/c Sundry creditor
Wages a/c Direct expenses
Salary a/c Indirect expenses
Discount a/c Indirect expenses
Sales a/c Sales a/c
Mr. Shekar Sundry debtor
Interest a/c Indirect expenses
Old newspapers Indirect income

MAGNET COMPUTER CLASSES

I. Record the following transactions in the books of “M/s Albert & Brothers”.
1. Albert starts business with Rs. 50,000.
2. He opens a SBI saving bank account and deposits Rs. 20,000.
3. Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4. Purchased goods for Rs. 14,000.
5. Sold goods for Rs.8, 000.
6. Purchased goods from Malhotra & Company for Rs. 11,000.
7. Paid telephone rent for the year by Cheque Rs. 500
8. Bought one typewriter for Rs. 2,100 from ‘Universal Typewriter Co’. on credit.
9. Sold goods to Keshav Ram for Rs. 12,000.
10. Sold goods to Rajesh Kumar for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Keshav Ram Rs. 11,900 and discount allowed Rs. 100.
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to Malhotra & Co. and balance of the amount
due to them settled by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Ramesh and supplied them to Suresh at Rs. 3,000.
18. Suresh returned goods worth Rs. 100, which in turn were sent to Ramesh.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.
Journal entries

1. Cash a/c ……… Dr.

To Capital a/c
2. SBI saving bank a/c ………… Dr.
To cash A/c
3. Machinery a/c ……… Dr.
Furniture a/c ……… Dr.
To cash a/c
4. Purchase a/c ……… Dr.
To cash a/c
5. Cash a/c ……… Dr.
To Sales a/c
6. Purchase a/c ……… Dr.
To Malhotra & Co. a/c
7. Telephone rent a/c ……… Dr.
To SBI bank a/c
8. Typewriter a/c ……… Dr.
Universal Typewriter Co. a/c
9. Kashav Ram ……… Dr.
To Sales a/c

10. Cash a/c ……… Dr.

To sales a/c
11. Drawings a/c ……… Dr.
SBI bank a/c
12. Cash a/c ……… Dr.
Discount allowed a/c
To Keshav Ram a/c
13. SBI bank a/c ……… Dr.
To cash a/c
14. Investment in shares A/c ……… Dr.
Brokerage a/c ……… Dr.
To Cash a/c
15. Malhotra’s a/c ……… Dr.
Return Outward a/c ……… Dr.
To Bank a/c
16. Cash a/c ……… Dr.
To Investment in shares a/c
Investment in shares a/c ……… Dr.
To Profit & Loss a/c
[ selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]
Brokerage a/c ……… Dr.
To cash a/c
17. Purchase a/c ……… Dr.
To Ramesh a/c
Suresh a/c ……… Dr.
To Sales a/c
18. Return Inward A/c ……… Dr.
Suresh a/c
Ramesh a/c ……… Dr.
To Return outward a/c
19. Rent a/c ……… Dr.
To Bank a/c
20. Salary a/c ……… Dr.
Cash a/c
21. Cash a/c ……… Dr.
Travelling expenses a/c
To sales a/c

Company Name : MAGNET COMPANY

Address: : No. 31, S.S.K. Chawl, Dharavi Cross Road, Dharavi, Mumbai – 17.
LEDGER NAME UNDER GROUP OPENING BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 10,00,000
LOAN FROM SBI BANK SECURED LOAN 4,00,000
PROVISION FOR DEPRECIATION PROVISION 32,500
O/S RENT CURRENT LIABILITY 3,600
O/S SALARIES CURRENT LIABILITY 19,000
DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 1,55,000
 INVESTMENT IN SHARES INVESTMENT 18,550
FURNITURE FIXED ASSETS 15,000
COMPUTERS FIXED ASSETS 80,000
CASH IN BANK BANK ACCOUNT 1,93,000
CASH IN HAND CASH IN HAND 25,000
CLOSING STOCK STOCK IN HAND 67,000

To maintain Stock Statement

Group Categories Stock item Purchase price Quantity Godown
ECONOMICS MARSHAL V.1 300 60 DHARAVI
V.2 325 80
GLOBAL C.1 450 120
C.2 500 160
MANAGEMENT HENRY BASIC 125 300 SION
INTERMEDIATE 225 325
FINAL 600 350
INDIAN SIMPLE 75 400
ADVANCE 325 600
Goods are purchased from these parties. (VAT @12.5%)
Date Bill no. Party name Stock item Godown Qty
ST
1 MAY OM 001 BABAJI STORE V.2 DHARAVI 45
5TH MAY OM 002 AMUL STORE C.1 SION 50
TH
6 MAY OM 003 ANAND STORE V.2 SION 60
TH
8 MAY OM 004 ABINAYA STORE BASIC DHARAVI 31
TH
10 MAY OM 005 AZIM’S STORE FINAL DHARAVI 90
17TH JUNE OM 006 SARASWATI STORE INTERMEDIATE SION 15
TH
19 JULY OM 006 ANAND STORE ADVANCE SION 45
RD
23 JULY OM 007 ABINAYA STORE SIMPLE DHARAVI 75
29TH AUGUST OM 008 BABAJI STORE C.2 SION 52

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling price
ST
1 MAY OM P001 Reliance store V.2 DHARAVI 15 650
TH
5 MAY OM P002 TATA store C.1 SION 40 675
6TH MAY OM P003 Omtex store V.2 SION 53 685
TH
8 MAY OM P004 Vishwas store BASIC DHARAVI 31 695
TH
10 MAY OM P005 Philips store FINAL DHARAVI 100 902
17TH JUNE OM P006 Omtex store INTERMEDIATE SION 20 625
TH
19 JULY OM P006 IPL store ADVANCE SION 36 635
RD
23 JULY OM P007 Reliance SIMPLE DHARAVI 90 644
TH
29 AUGUST OM P008 Philips store C.2 SION 42 702
 When amount received from parties use Receipt voucher (F6)
Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT
nd
2 MAY Reliance store CASH --------------------- 70000
2nd MAY TATA store CASH --------------------- 25000
nd
2 MAY Omtex store CHEQUE 0229892 42000
nd
2 MAY Vishwas store CHEQUE C/B 654258 18000
2nd MAY Philips store CHEQUE S/B 7139852 120000
nd
2 MAY IPL store CASH --------------------- 15500

When amount paid to parties use payment voucher (F6)

Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT
2nd MAY BABAJI STORE CASH --------------------- 30000
nd
2 MAY AMUL STORE CASH --------------------- 20000
nd
2 MAY ANAND STORE CHEQUE 8459625 18000
nd
2 MAY ABINAYA STORE CHEQUE 6548721 6000
2nd MAY AZIM’S STORE CHEQUE 9685721 22000
nd
2 MAY SARASWATI STORE CASH --------------------- 3000

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are
Stock item Godown Quantity Bill no.
V.2 Dharavi 2 OM 001
st
On 1 August, goods purchased from Saraswati store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 Sion 1 Intermediate
st
On 1 October, goods purchased from Anand store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 Sion 5 V.2

On 1st July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 Dharavi 5 Final
On 31st December, goods sold to Reliance company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 Sion 2 Simple
st
On 31 January, 2011 goods sold to IPL store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 Dharavi 2 Advance

Contra Entries
1. On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
2. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
3. On 28th February, Deposit Rs. 25000 in Abhyudaya bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5%
on Building

Particulars Under category Amount Mode of

(Rs.) payment
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received A/c Indirect income 4500 Cheque

COMPANY NAME: - MAGNET BOOK STORE PRIVATE LIMITED

ADDRESS: DHARAVI, MUMBAI - 400017
LEDGER NAME UNDER GROUP OPENING
BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 15,00,000
LOAN FROM SBI BANK SECURED LOAN 5,00,000
PROVISION FOR PROVISION 450000
DEPRECIATION
O/S RENT CURRENT LIABILITY 6000
O/S SALARIES CURRENT LIABILITY 8000
DEPOSIT FOR DEPOSITS (ASSETS) 2,00,000
PREMISES
INVESTMENT IN INVESTMENT 60,000
SHARES
FURNITURE FIXED ASSETS 28,000
COMPUTERS FIXED ASSETS 50,000
CASH IN BANK BANK ACCOUNT 1,00,000
CASH IN HAND CASH IN HAND 75,000
CLOSING STOCK STOCK IN HAND 50,000
ABHYUDAYA BANK BANK ACCOUNT 1,25,000
MACHINERY FIXED ASSET 2,00,000
BUILDING FIXED ASSET 6,00,000
Discount Allowed A/c Indirect expenses 1800 Cash
Commission Allowed A/c Indirect expenses 300 cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent paid A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery Indirect expenses 600 Cheque
Electricity charges Indirect expenses 1200 Cash
Miscellaneous expenses Indirect expenses 820 cash
Advertisement Indirect expenses 960 Cheque
Office expenses Indirect expenses 1020 Cheque
Interest on loan Indirect expenses 350 Cheque
Delivery van expenses Indirect expenses 125 Cheque
Conveyance Expenses Indirect expenses 650 Cheque
Refreshment Expenses Indirect expenses 250 Cheque
Administrative expenses Indirect expenses 450 Cheque
Discount received A/c Indirect income 900 Cheque
Commission received A/c Indirect income 4500 Cheque

To maintain Stock Statement

Group Categories Stock item Purchase price Quantity Godown
SCHOOL ENGLISH BALBARATHI 80 1500 DHARAVI
YUVAK BARATHI 75 1000
MATHS ALGEBRA 65 1300
GEOMETRY 55 1200
COLLEGE ACCOUNTS BASIC 85 1100 SION
FINAL 90 1000
MATHS ARITHMATIC 45 1400
STATISTICS 35 1350
Goods are purchased from these parties. (VAT @12.5%)
Date Bill no. Party name Stock item Godown Qty
ST
1 MAY OM 001 BABAJI STORE BALBARATHI DHARAVI 450
ST
1 MAY OM 002 AMUL STORE YUVAKBARATHI DHARAVI 500
1STMAY OM 003 ANAND STORE ALGEBRA DHARAVI 600
ST
1 MAY OM 004 ABINAYA STORE GEOMETRY DHARAVI 310
ST
1 MAY OM 005 AZIM’S STORE BASIC SION 900
1STMAY OM 006 SARASWATI STORE FINAL SION 150
ST
1 MAY OM 006 ANAND STORE ARITHMATIC SION 450
ST
1 MAY OM 007 ABINAYA STORE STATISTICS SION 750

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling price
1STJUNE OM P001 Reliance store BALBARATHI DHARAVI 150 100
ST
1 JUNE OM P002 TATA store YUVAKBARATHI SION 400 110
ST
1 JUNE OM P003 Omtex store ALGEBRA SION 530 120
ST
1 JUNE OM P004 Vishwas store GEOMETRY DHARAVI 310 130
1STJUNE OM P005 Philips store BASIC DHARAVI 1000 145
ST
1 JUNE OM P006 Omtex store FINAL SION 200 125
ST
1 JUNE OM P006 IPL store ARITHMATIC SION 360 165
1STJUNE OM P007 Reliance STATISTICS DHARAVI 900 175

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are
Stock item Godown Quantity Bill no.
BALBARATHI Dharavi 2 OM 001
st
On 1 August, goods purchased from Saraswati store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 Sion 1 FINAL
On 1st October, goods purchased from Anand store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 Sion 5 ARITHMATIC

On 1st July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 Dharavi 5 BASIC
st
On 31 December, goods sold to Reliance company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 Sion 2 BALBARATHI
st
On 31 January, 2011 goods sold to IPL store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 Dharavi 2 ARITHMATIC
Contra Entries
4. On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
5. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
6. On 28th February, Deposit Rs. 25000 in Abhyudaya bank.

Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5%
on Building

Windows Functionality Availability

ALT + F1 To close a company At all menu screens
To view detailed report At almost all report screens
To explode a line into its details At almost all screens in TALLY
To select Inventory vouchers to At the Inventory/ Payroll voucher creation or
alter alteration screen.
ALT + F2 To change the period At almost all screens in TALLY
ALT + F3 To select the company info menu At Gateway of Tally screen
To create/alter/shut a Company
ALT + F4 To select the Purchase Order At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
ALT + F5 To select the Sales Order Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
To view monthly and quarterly At almost all report screens in TALLY
report
ALT + F6 To select the Rejection Out At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
To change the Sales Order Voucher
Type
ALT + F7 To select the Stock Journal At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
To accept all the Audit lists At Tally Audit Listing screen
ALT + F8 To select the Delivery Note Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
To view the Columnar report At Ledger Voucher screen
ALT + F9 To select the Receipt Note Voucher At Accounting / Inventory Voucher creation and
Type alteration screens
ALT + F10 To select the Physical Stock At Accounting / Inventory Voucher creation and
Voucher Type alteration screens
ALT + F12 To filter the information based on At almost all report screens
monetary value
 Ctrl + F1 To select payroll vouchers for At the Accounting/Inventory Voucher creation
alteration or alteration screen
CTRL + ALT + Advanced Configuration At Gateway of Tally
F12

Key Combination Used for Navigation

Windows Functionality Availability
PgUp Display previous At voucher entry and alteration screens
voucher during voucher
entry/alter
PgDn Display next voucher At voucher entry and alteration screens
during voucher
entry/alter
ENTER To accept anything you You have to use this key at most areas in TALLY
type into a field. At the receivables report - press Enter at a pending bill to get
To accept a voucher or transactions relating to this bill (e.g., original sale bill, receipts
master and payments against this bill, etc)
To get a report with
further details of an item
in a report
ESC To remove what you At almost all screens in TALLY
typed into a field
To come out of a screen
To indicate you do not
want to accept a
voucher or master
SHIFT + Collapse next level At Voucher Register screen and Trial Balance report
ENTER details
SHIFT + To explode a line into its In almost all Reports:
ENTER details At a Group/Stock Group/Cost Category/Godowns /Stock
Category - displays Sub Groups and Ledgers/Stock
Items/Cost Centres/Secondary Godowns/Secondary Stock
Categories
At a Voucher - displays its entries and narration
At a Stock Item- displays its godowns and batch details
At Voucher Register screen - displays the next level details
At Trial Balance report - displays the next level details
CTRL + To alter a master while At voucher entry and alteration screens
ENTER making an entry or At all reports
viewing a report
Windows Functionality Availability
F1 To select a company At all masters menu screen
F1 To select the Accounts Button At the Accounting Voucher creation and alteration
screen
F1 (ALT+F1) To select the Inventory At the Inventory/Payroll Voucher creation and
To view the detailed or alteration screen
condensed report In almost all the Reports
F2 To change the current date At almost all screens in TALLY
To select company inventory At the F11: Features screen
features
F2 To change the current date At almost all screens in TALLY
To select company inventory At the F11: Features screen
features
F4 To select the Contra voucher At Accounting / Inventory Voucher creation and
alteration screen
F5 To select the Payment voucher At Accounting / Inventory Voucher creation and
alteration screen
F6 To select the Receipt voucher At Accounting / Inventory Voucher creation and
alteration screen
F7 To select the Journal voucher At Accounting / Inventory Voucher creation and
alteration screen
F8 To select the Sales voucher At Accounting / Inventory Voucher creation and
alteration screen
F8 To select the Credit Note At Accounting / Inventory Voucher creation and
(CTRL+F8) voucher alteration screen
F9 To select the Purchase voucher At Accounting / Inventory Voucher creation and
alteration screen
F9 To select the Debit Note At Accounting / Inventory Voucher creation and
(CTRL+F9) voucher alteration screen
F10 To select the Reversing Journal At Accounting / Inventory Voucher creation and
voucher alteration screen
F10 (Ctrl + To select the Memorandum At Accounting / Inventory / Payroll Voucher creation
F10) voucher and alteration screen
F11 To select the Functions and At almost all screens in TALLY
Features screen
F12 To select the Configure screen At almost all screens in TALLY
Special Key Combination
Windows FFunctionality
ALT + 2 To Duplicate a voucher
ALT + A To Add a voucher
To Alter the column in columnar
report
ALT + C To create a master at a voucher
screen (if it has not been already
assigned a different function, as
in reports like Balance Sheet,
where it adds a new column to
the report)
To access Auto Value Calculator
in the amount field during
voucher entry
ALT + D To delete a voucher
To delete a master
To delete a column in any
columnar report
(if it has not been already
assigned a different function, as
explained above)
ALT + E To export the report in ASCII,
Excel, HTML OR XML format
ALT + I To insert a voucher
To toggle between Item and
Accounting invoice
ALT + L To select the Language
Configuration
ALT + K To select the Keyboard
Configuration
ALT + O To upload the report at your
website
ALT + G To select language for Tally
Interface
ALT + M To Email the report
ALT + N To view the report in automatic
columns
ALT + P To print the report
Availability
At List of Vouchers – creates a voucher similar to the
one where you positioned the cursor and used this key
combination
At List of Vouchers – adds a voucher after the one
where you positioned the cursor and used this key
combination.
Alters the column in all the reports which can be
viewed in columnar format
At voucher entry and alteration screens, at a field
where you have to select a master from a list. If the
necessary account has not been created already, use
this key combination to create the master without
quitting from the voucher screen.
At all voucher entry screens in the Amount field
At Voucher and Master (Single) alteration screens.
Masters can be deleted subject to conditions, as
explained in the manual.
All the reports screen which can be viewed in
columnar format
At all reports screens in TALLY
At List of Vouchers – inserts a voucher before the one
where you positioned the cursor and used this key
combination.
At creation of sales and purchase invoice
At almost all screens in TALLY
At almost all screens in TALLY
At all reports screens in TALLY
At almost all screens of TALLY
At all reports screens in TALLY
At all the reports where columns can be added
At all reports screens in TALLY
ALT + R To remove a line in a report At all reports screens in TALLY
ALT + S To bring back a line you removed At all reports screens in TALLY
using ALT + R
ALT + U To retrieve the last line which is At all reports screens in Tally
deleted using Alt + R
ALT+ V From Invoice screen to bring At Invoice screen > Quantity Field > Press Alt + V to
Stock Journal screen select the Stock Journal.
ALT + X To cancel a voucher in Day At all voucher screens in TALLY
Book/List of Vouchers
ALT + R To Register Tally At almost all screens in TALLY.
CTRL + A To accept a form – wherever you At almost all screens in TALLY, except where a
use this key combination, that specific detail has to be given before accepting
screen or report gets accepted as
it is
CTRL + To select the Budget At Groups/Ledgers/Cost Centres/
B Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + To check the Company Statutory At all the menu screens
ALT + B details
CTRL + To select the Cost Centre At Groups/Ledgers/Cost Centres/
C To select the Cost Category Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + To select the Group At Groups/Ledgers/Cost Centres/
G Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + To view the Support Centre At Almost all screens in Tally
H
CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
Ctrl + Alt To import statutory masters At all menu screens
+I
CTRL + To Login as Remote Tally.NET At Almost all screens in Tally
K User
CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/
To mark a Voucher as Optional Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers
CTRL + To select the Godowns At Stock Group/ Stock Categories/ Stock Items/
O Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + To abandon a form – wherever At almost all screens in TALLY.
Q you use this key combination, it
quits that screen without making
any changes to it.
CTRL + To repeat narration in the same At creation/alteration of voucher screen
R voucher type
CTRL + Rewrite data for a Company From Gateway of Tally screen
Alt + R
CTRL + Allows you to alter Stock Item At Stock Voucher Report and Godown Voucher Report
S master
CTRL + To select the Units At Stock Groups/ Stock Categories/ Stock Items/
U Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + To select the Voucher Types At Groups/Ledgers/Cost Centres/
V To toggle between Invoice and Budgets/Scenarios/Voucher Types/ Currencies
Voucher (Accounts Info) creation and alteration screen
At creation of Sales/Purchase Voucher screen