Professional Documents
Culture Documents
What Is The Weighted Scoring Method
What Is The Weighted Scoring Method
METHOD?
What is the Weighted Scoring Method?
Practical Definition
A method of scoring options or solutions against a prioritize requirements list to
determine which option best fits the selection criteria. Can be used by Project
Management Office when determining suitability of a proposed project for
implementation, selecting new products or services, evaluating responses to RFPs,
and even when comparing various cars to replace your current vehicle.
Note: This is the first in a two part series of articles describing the Weighted Scoring
Model, a.k.a., Weighted Scoring Method – a technique under the category of Multi-
Criteria Decision Analysis. The second article – Plugging the Holes in the Weighted
Scoring Method? of the series describes some of the shortcomings or “holes” of
this method.
The Weighted Scoring Method
Weighted Scoring is a technique for putting a semblance of objectivity into a
subjective process. Using a consistent list of criteria, weighted according to the
importance or priority of the criteria to the organization, a comparison of similar
“solutions” or options can be completed. If numerical values are assigned to the
criteria priorities and the ability of the product to meet a specific criterion, a
“weighted” value can be derived. By summing the weighted values, the product
most closely meeting the criteria can be determined.
Ok, that sounds a bit confusing, so let’s make it simpler.
When choosing between Product A, B or C, which product most closely matches
your needs? For most people and organizations, they simply guess. “This one just
seems to be the best.” “This is the number one product out there, so it must be
good.” “But my brother-in-law sells this one and he tells me it is really great.” There
is no objectivity or way to tell what is fact and which is fiction.
This Weighted Scoring Method can be used when selecting projects or anything
where we must compare one item to another.
For example, when purchasing a new car, how do you pick the one you want? You
might make a list of items the car must definitely have to be considered. Then you
write down additional options you’d like to have. And you leave a few spaces to
note features one car has the others don’t.
After trips to the various dealers, you tally up the list of matches and buy the one
which meets the list the best. While you might not be this formal, you do it
mentally. You are simply weighting some features and functions of the car of
higher importance than others and if a car does not meet one of those important
criteria, it is thrown out of the running.
When selecting technology for your organization or projects in your portfolio, you
probably have a lot more money and impacts on the business involved. A wrong
decision can have dire consequences.
Real-Life Example
Here’s an example which describes how powerful this approach is.
We were called by a potential client who wanted to select some technology for
their company. They had formed a taskforce from three different areas in the
company. For the past 18 months, each area had different ideas as to the right
technology to select. None were willing to compromise. They had actually become
hostile towards one another.
Our job was to get this task force to consensus on a solution within two days. If we
were successful, we got paid. If we failed, there would be no check in the mail.
Using a weighted scoring model and our prepared requirements list, we had the
client review and weight the requirements’ priorities. Using the products selected
by the three factions, we compared the functionality of each to the requirements
and gave them a score. We multiplied the priority with the score to compute the
weighted value, summed the weighted values and determined which product best
fit their organization.
After careful analysis of the results, each member of the taskforce agreed we had
our selection and to move forward with the implementation. Total time to
consensus: 1.5 days. We collected our check.
The Method
The Weighted Scoring Method is best done in a spreadsheet where the
requirements can be listed, a priority entered, and the products to be compared
recorded.
Here’s a screen shot of a typical spreadsheet format:
copyright © American Eagle Group. All rights reserved worldwide. Linking to posts is permitted.