20th- 23rd July 2011

ASEAN ELENEX 2011

Site Estimated Price/ Unit Quantity Days Discount Actual Variance Actual Cost Breakdown
Room and hall fees RM42,480.00 RM1,180.00 36 1 RM2,124.00 RM40,356.00 RM2,124.00
Site staff RM1,500.00 RM30.00 12 4 RM1,440.00 RM60.00
PA System RM500.00 RM235.00 1 1 RM235.00 RM265.00
Lighting & Power RM400.00 RM92.00 6 1 RM552.00 (RM152.00)
Tables and chairs RM300.00 RM0.00 RM300.00
Metal Plates Cover RM100.00 RM0.00 RM100.00
Total RM45,280.00 RM42,583.00 RM2,697.00
RM0.00
Decorations & Printing Estimated Price/ Unit Quantity Days Discount Actual
Potted Plant RM100.00 RM0.00 0 RM0.00 RM100.00
Flowers
Furniture RM300.00 RM0.00
12% RM300.00
Banner RM200.00 1% RM0.00 RM200.00
Banner Rigging RM0.00
Buntings RM300.00 RM1.00 48 1 RM48.00 RM252.00
Bunting Stands RM300.00 RM45.00 8 1 RM360.00 (RM60.00)
Posters RM500.00 RM1.00 120 1 RM120.00 RM380.00
Foam Board RM0.00
Table Cloth RM50.00 RM0.00 87%
Metal Plate Cover RM50.00 RM0.00
Balloons RM50.00 RM0.00 RM50.00
Miscellaneous
Velcro RM100.00 RM0.00 RM100.00
Total RM1,950.00 RM528.00 RM1,422.00
RM0.00
Image & Marketing Estimated Price/ Unit Quantity Days Discount Actual
Scanner RM500.00 RM450.00 1 1 RM450.00 RM50.00
Brochure RM1,500.00 RM1,200.00 1 1 RM1,200.00 RM300.00
Brochure Arcrylic Stand RM100.00 RM7.50 10 1 RM75.00 RM25.00
CDs RM500.00 Site
RM0.00 RM500.00
CDR RM0.78 500 1 Decorations & Printing
RM390.00 RM110.00
DVDR RM1.50 0 1 Image & Marketing
RM0.00 RM0.00
CD Covers RM500.00 Miscellaneous RM500.00
RM0.00
Hard RM0.60 500 1 Refreshments RM200.00
RM300.00
Paper Program
RM0.00 RM0.00
CD Sticker Printing RM200.00 Gifts
RM0.00 RM200.00
CD Sticker RM300.00 RM0.35 RM0.00 RM300.00
CD Flash Page RM200.00 RM0.00 RM200.00
Exhibition Marketing RM3,000.00 RM0.00 0 0 (RM500.00)
Directory RM2,700.00 1 1 RM2,700.00
Logo Placement RM800.00 1 1 RM800.00
Stationery RM100.00 RM0.00 RM100.00
Stapler 7 1 RM0.00 RM0.00
Q & A Clipboards RM50.00 RM3.00 7 1 RM50,000.00 RM21.00 RM29.00
Total RM6,950.00 RM5,936.00 RM1,014.00
RM45,000.00 RM0.00
Miscellaneous Estimated Price/ Unit Quantity Days Discount Actual Estimated vs. Actual
Telephone RM200.00 RM40,000.00 RM200.00
Transportation RM400.00 RM400.00
Cleaners RM200.00 RM35,000.00 RM200.00
RM0.00
Total RM800.00 RM30,000.00 RM0.00 RM800.00
RM0.00
Refreshments Estimated Price/ Unit Quantity Days DiscountRM25,000.00 Actual
Drinks- Staff RM300.00 RM300.00
Drinks- VIP RM400.00 RM20,000.00 RM400.00
RM0.00
RM15,000.00 RM0.00
Total RM700.00 RM0.00 RM700.00
RM10,000.00 RM0.00
Program Estimated Price/ Unit Quantity Days Discount Actual
RM5,000.00 RM0.00
VIP Dinner RM0.00
Travel RM0.00 RM0.00
Hotel RM0.00
RM0.00
Total RM0.00 RM0.00 RM0.00
RM0.00
Gifts Estimated Price/ Unit Quantity Days Discount Actual
Mass RM1,000 1000 RM0.00 RM1,000.00
VIP RM500 50 RM0.00
RM0.00
RM0.00 RM0.00
Total RM1,500 RM0.00
Estimated RM1,500.00
Actual

Logistic Estimated Price/ Unit Quantity Days Discount Actual

Port- Office- KLCC- Office RM3,000 RM3,395 1 1 RM3,395.00 (RM395.00)
RM0.00
RM0.00
RM0.00
Total RM3,000 RM3,395.00
RM0.00
Total Expenses Estimated Actual

RM63,180.00 RM52,442.00 RM10,738.00

ASEAN ELENEX 20
Event Budget for Event Name: INCOME
Admissions Estimated Actual Income Comparison
Estimated Actual
300 100 Adults @ $5.00 $1,500.00 $500.00
200 50 Children @ $2.00 $400.00 $100.00 $16,000.00
100 50 Other @ $1.00 $100.00 $50.00
$2,000.00 $650.00 $14,000.00

Ads in program Estimated Actual $12,000.00

Estimated Actual
300 100 Covers @ $20.00 $6,000.00 $2,000.00 $10,000.00
200 50 Half-pages @ $10.00 $2,000.00 $500.00
100 50 Quarter-pages @ $5.00 $500.00 $250.00
$8,000.00
$8,500.00 $2,750.00

$6,000.00
Exhibitors/vendors Estimated Actual
Estimated Actual
100 50 Large booths @ $20.00 $2,000.00 $1,000.00
$4,000.00
100 10 Med. booths @ $50.00 $5,000.00 $500.00
50 2 Small booths @ $5.00 $250.00 $10.00 $2,000.00
$7,250.00 $1,510.00
$0.00 Actual
Sale of items Estimated Actual Estimated

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300 200 Items @ $15.00 $4,500.00 $3,000.00

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200 100 Items @ $10.00 $2,000.00 $1,000.00

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100 0 Items @ $5.00 $500.00 $0.00
$15,000.00 $10,000.00

Total Income Estimated Actual

$32,750.00 $14,910.00
$16,000.00

$14,000.00

$12,000.00

$10,000.00

$8,000.00

$6,000.00

$4,000.00

$2,000.00

$0.00 Actual
Estimated
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Estimated Actual
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 ###

ASEAN ELENEX 2011

Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated Actual Profit vs. Loss
Total income $32,750.00 $14,910.00
$70,000.00
Total expenses $63,180.00 $52,442.00
$60,000.00
$50,000.00 Total income
Total profit (or loss) $40,000.00 Total expenses
$30,000.00
($30,430.00) ($37,532.00) $20,000.00
$10,000.00
$0.00
Estimated Actual
 Statistics

Previous This Year

Visitors 5876 10000
Exhibitors 431 732.7

At 60% 6000
At 50% 5000
Brochure

Category Specifications Quantity Unit Price Total Price Unit/Minute

A
A1 A4 1000 RM0.18 RM180.00 0.46
A2 105gms Art Paper 2000 RM0.11 RM212.00 0.93
A3 4c x 4c 3000 RM0.09 RM280.00 1.39
A4 4000 RM0.08 RM330.00 1.85
A5 5000 RM0.08 RM380.00 2.31

B
B1 A4 1000 RM0.19 RM189.00 0.46
B2 128gms Art Paper 2000 RM0.11 RM227.00 0.93
B3 4c x 4c 3000 RM0.10 RM302.00 1.39
B4 4000 RM0.09 RM358.00 1.85
B5 5000 RM0.08 RM414.00 2.31

Details Category Cost

1 ES & Construction- Brugg Cables A3 RM280.00

2 Trading & Manufacturing- Tesar, Sarel, Ormazabal, Pierlite A3 RM280.00
3 Energy & Green Technology- Schott Solar, IRD, IMOP A3 RM280.00
4 Company Introduction & Divisions A1 RM180.00
5 Past Project & License List A1 RM180.00
RM1,200.00
 Ink Jet Printing Cost

Bunting/ Banner/ Poster

>10 000sft RM0.60

>100 sft but less 10 000sft RM1.00
<100 sft RM2.00++

Bunting Stand

X Stand
<5 RM45
>5 RM25

T Stand
<5 RM75
>5 RM45

Design

Professional RM50

Illustrator/ Photoshop Own

Details Length Width

1 Posters