SITXINV003 - Assessments - V1.0

Australian Ideal College

Registered as Australian Ideal College Pty Ltd
Registered as Australian Ideal College Pty. Ltd.
RTO No.: 91679 | CRICOS Provider Code:
ABN: 03053G
15 126 592 756
Sydney Campus: Level 7 & 8, 75 King
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Campus: Level 8, 75 King St, Sydney NSW 2000
Adelaide Campus: Level 3, 21-23 Rundle Mall, Adelaide SA 5000 Australia Australia
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
Hobart Campus: GRD Floor, 116 Murray Street, Hobart TAS 7000 Australia
Email: admin@idealcollege.com.au Website:
T: +61-2-9262 2968 (Sydney) | +61-8-8123 5780 (Adelaide) | +61-3-6231 2141 (Hobart)
www.idealcollege.com.au
Educating for Excellence
E: info@aic.edu.au | W: www.aic.edu.au
Assessment Submission Sheet

Course SIT60316 Advanced Diploma of Hospitality Management
Unit Code SITXINV003
Unit Name Purchase goods

Assessor
Name
Student
Name
Student ID
Date Due
Please read and sign this assessment coversheet and submit it together with your assessment to
your Assessor by the due date.
Student Declaration
 I declare that the work submitted is my own, and has not been copied or plagiarised from any
person or source.
 I have read the Plagiarism Policy and Assessment Appeal and Reassessment Policy in the
Student Handbook and I understand all the rules and guidelines for undertaking assessments.
 I understand that by typing my full name in the student field this is equivalent to a hand-written
signature.
 I give permission for my assessment material to be used for continuous improvement purposes.
Student Date
Signature Submitted
Assessor Use Only
Assessment Items Result
Task 1 Project S NS
Student Declaration: I declare that I have Assessor Declaration: I declare that I have
been assessed in this unit, and I have been conducted a fair, valid, reliable and flexible
advised of my result. I am also aware of my assessment with this student, and I have
appeal rights. provided appropriate feedback
Signatur
Signature
e
Date
Assessor’s Comments
AIC- SITXINV003 -AT–V1.0 Page 1 of 7

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
Task 1
Assessment Instructions
This is an individual assessment. If you need help understanding any questions, ask your assessor to
explain.
Procedure
Complete the project following the information provided.
To be deemed competent you will need to successfully demonstrate the following:

You must submit:
Satisfactory answers to all the questions
Project
Your tasks:
You are working for Hotel Ideal
1. You are working for Hotel Ideal, choose an area of operations relevant to your job role which may
include:
Food production
Food and Beverage
Housekeeping
Reception
Operation/Department:
Your Job role:
2. Provide a brief overview of the operational area, the hierarchy of command and the basic
procedures in place for sourcing new supplies and suppliers. If you are not working in industry,
explain how this applies in your training environment/department.
Please enter your answer here

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
3. Identify and list 6 different types of goods relevant for your area of operations which need to be
purchased in the near future. The products must be selected from the following categories:
 alcoholic or non-alcoholic beverages

 cleaning agents and chemicals
 customer travel products:
 luggage labels
 travel bags
 travel wallets
 tickets
 vouchers
 event supplies
 food:
 dairy products
 dry goods
 fresh goods
 frozen goods
 fruit or vegetables
 meat, poultry or seafood
 general stores
 housekeeping supplies
 linen
 merchandise
 uniforms
4. List the specific requirements which require the purchase of these goods based on e.g. an
upcoming function, banquet sheet, special customer requirements, an event, low stock,
reservations or as applicable including the order of urgency for ordering these supplies. Provide
details for how you have identified these requirements including consideration of any existing
stock you have in storage.
5. Who will you communicate with to clarify specifications and quantities required, explain why you
need to clarify requirements before placing orders?

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
6. Which forecasting methods form the basis for calculating the quantities required? How is the
choice of forecasting method established? (E.g. Moving average, Popularity index, Sales forecast)
7. How will you identify stock in hand, what documents will you use to determine the stock levels?
8. How would you determine how much your organisation is willing to pay for the products using job
costings? (e.g. Yield test, butcher’s loss test and cooking loss tests)
9. Write the purchasing list based on your requirements and the stock on hand for the six items you
identified from Question 3.
Goods/Item Quantity required Specification required Delivery instruction

Tomatoes 20 KGS Box Trussed, ripe, firm Monday morning,
chilled
10. Explain the purpose of your organisational purchasing procedures which form the basis for
purchasing goods and sourcing suppliers in your establishment.
11. Identify two suppliers from your city who can deliver the required goods identified in Question 9 to
your organisation.

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
12. Using the table below enter the details for product specifications and prices from your existing
supplier and those from your 2 new sources.
Conditions e.g. delivery time frames

Availability
Price Account Requirements
Payment terms
Item/Product Qty In Purchase Specification Exist X Z Existing Supplier X Supplier Z

Stock Qty Comparable . Supplier
size/Qty/Quality
13. Analyse and compare the prices and conditions and provide an overview of your findings (given
that you would have to make a decision based on the best deal and conditions for supply).
For example:
a. Prices
b. Prices based on quantities you would require overall (within the total order based on
quantities required)
c. Conditions like payment terms and conditions and requirements for purchasing e.g. cash
sale or establishing an account etc.
d. Availability of stock
14. Why is it necessary to conduct an assessment of the quality of goods for the suppliers of goods
identified in Question 14. List the methods you will employ to do this to ensure you will get quality
supplies. Your responses need to include reliable processes to ensure quality will be ensured.

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
15. Take your findings to your Supervisor (trainer) and discuss the options for further price
negotiations. How would you conduct negotiations with your suppliers?
16. Draft emails for the supplier you have determined for sourcing your supplies and inform the
supplier of the requirements and specifications you have determined. Ensure the details of your
organisation and the supplier clearly feature in the email including contact details, salutation,
dates/timelines, etc.
17. Write the purchase order(s) following the analysis and discussion with your Supervisor (trainer)
and specify the order of priority according to the needs identified in Question 4.

ABN: 03053G
15 126 592 756
RTO Street,
No.: 91679 Sydney
CRICOSNSW 2000
Provider Australia
Code: 03053G
Tel: +61-2-9262 2968 Fax: +61-2-9262 2938
Formal Purchase Order

Date: Order Number:
DELIVERY INFORMATION
Organisation Name:
Street:
City: Post code:
Country:
Contact Name for Delivery:
Phone:
E-Mail:
ABN:
Method of Payment:
Hereby I am ordering the below listed items:
QTY. PRODUCT DESCRIPTION PRICE
Name of the person completing this form:
End of Assessment

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Australian Ideal College

Australian Ideal College

Assessment Submission Sheet

Unit Code SITXINV003

Unit Name Purchase goods

Assessor Use Only

Assessment Items Result

AIC- SITXINV003 -AT–V1.0 Page 1 of 7

To be deemed competent you will need to successfully demonstrate the following:

Satisfactory answers to all the questions

You are working for Hotel Ideal

Please enter your answer here

AIC- SITXINV003 -AT–V1.0 Page 2 of 7

 alcoholic or non-alcoholic beverages

Please enter your answer here

Please enter your answer here

Please enter your answer here

AIC- SITXINV003 -AT–V1.0 Page 3 of 7

Please enter your answer here

Please enter your answer here

Please enter your answer here

Goods/Item Quantity required Specification required Delivery instruction

Please enter your answer here

Please enter your answer here

AIC- SITXINV003 -AT–V1.0 Page 4 of 7

Conditions e.g. delivery time frames

Item/Product Qty In Purchase Specification Exist X Z Existing Supplier X Supplier Z

Please enter your answer here

AIC- SITXINV003 -AT–V1.0 Page 5 of 7

Please enter your answer here

Please enter your answer here

Please enter your answer here

Please enter your answer here

AIC- SITXINV003 -AT–V1.0 Page 6 of 7

Formal Purchase Order

City: Post code:

Contact Name for Delivery:

Hereby I am ordering the below listed items:

QTY. PRODUCT DESCRIPTION PRICE

Name of the person completing this form:

AIC- SITXINV003 -AT–V1.0 Page 7 of 7

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