South Cotabato State College Doc No: QAS 002- QOA

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QUALITY MANUAL

Section: Annexes Effective Date:

Subject: Production Income- Generating Projects (IGP’s) Page No: 1 0f 18

SCSC Policies and Procedures

Income Generating Projects

1.0 PURPOSE, SCOPE AND TERMINOLOGY

1.1 PURPOSE

The SCSC Income Generating Projects aims to promote sustainable income

generation through the adoption of possible state–of-the-art technologies and
through the maximum use of its human and raw material resources. The
implementation of the IGPs in SCSC is to generate income that will support or
complement its operation due to meager resources from its MOOE.

1.2 SCOPE

The procedure covers only on the SCSC Income Generating Projects.

1.3 TERMINOLOGY

Income Generating Activities - consist of small businesses managed by a group of

people to increase their household income through livelihood diversification.
 Project Plan - defines project goals and objectives, specifies tasks and how goals
will be achieved, and identifies what resources will be needed and associated
budgets and timelines for completion. A project plan defines all work in a project and
identifies who will do it.
Production- the action of making or manufacturing from components or raw
materials, or the process of being so manufactured.
Product- an article or substance that is manufactured or refined for sale.
Income- money received, especially on a regular basis, for work or through
investments.
Records- set down in writing or some other permanent form for later reference,
especially officially.

Student Instructional Enterprise

1.0 PURPOSE, SCOPE AND TERMINOLOGY

1.1 PURPOSE

The SCSC Student Instructional Enterprise aims to promote sustainable

instructional enterprises through the adoption of possible state–of-the-art
technologies and through the maximum use of its human and raw material
resources. The implementation of the SIEs in SCSC is to enhance students’
business expertise and gain entrepreneurial skills that will support their learning.
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1.2 SCOPE

The procedure covers only on the SCSC Student Instructional Enterprise.

1.3 TERMINOLOGY

Enterprise Education- is the provisions of learning opportunities which help students

develop the attitude, knowledge and skills of the entrepreneur. ... Enterprise
education enables students to develop confidence, self-reliance and a determination
to succeed.
Enterprise Business Planning - enables organizations to revolutionize the accuracy
and integrity of plans, budgets, and forecasts by aligning processes and replacing
spreadsheet- based systems with advanced forecasting tools—
driving business agility, mitigating risk, and improving resource allocation.
Income- money received, especially on a regular basis, for work or through
investments.
Records- set down in writing or some other permanent form for later reference,
especially officially.

2.0 Responsibility (IGP)

2.1 Responsibility for the Authority and Maintenance of the Procedure

The College President is responsible to ensure that the procedure is strictly

implemented, reviewed, and or may be revised whenever necessary. He/she shall
make recommendations which will serve as input during the Quality Management
Team meetings to review and revise this procedure. He/she also issue and sign
designations and contracts to those involve in the maintenance and procedure of the
projects.

2.2 Responsibility for the implementation of the Procedure

The Implementation and Monitoring of this procedure is the responsibility of the

Production and Resource Generation Officer of the Income Generating Projects of
the institution.

2.0 Responsibility (SIE)

2.1 Responsibility for the Authority and Maintenance of the Procedure

The College President is responsible to ensure that the procedure is strictly

implemented, reviewed, and or may be revised whenever necessary. He/she shall
make recommendations which will serve as input during the Quality Management
Team meetings to review and revise this procedure. He/she also issue and sign
 South Cotabato State College Doc No: QAS 002- QOA
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Subject: Production Income- Generating Projects (IGP’s) Page No: 3 0f 18

designations and contracts to those involve in the maintenance and procedure of the
projects.

2.2 Responsibility for the implementation of the Procedure

The Implementation and Monitoring of this procedure is the responsibility of the

Business Affairs Officer of the student Instructional Enterprise of the institution.

3.0 PROCEDURE (IGP)

3.1 DOCUMENTATION FLOWCHART

VPAF PRGO PRGC PM FINANCE OFFICE

Receives and Prepare

consolidates Production
Production plan and plan and
budget budget

Reviews and evaluates

Production plan and
budget

Approv
e
 Production as
South Cotabato State College planned Doc No: QAS 002- QOA
Receives and 006
Prepares periodic
consolidates QUALITY MANUAL reports
periodic reports
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Subject: Prepares Production Income- Generating Projects (IGP’s) Page No: Reviews
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consolidated Financial
status report report

Endorse and
concur
consolidated
status report

Concur
Receives
consolidated
status report

3.2 Documentation
(IGP)
Activities Time Inputs to
Forms
Frame Procedure
The Vice President for Administration and
Finance and Chief for Administration and I day
General Services will:
 Receives consolidated status report
The of Production and Resource Generation 1 day
Officer will:
 Receives and consolidates Production plan
and budget
 Receives and consolidates periodic reports
 Prepares consolidated status report
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The Production and Resource Generation 1 day
Committee will:
 Reviews and evaluates Production plan and
budget
 Endorse and concur consolidated status report
The Project Manager will:
 Prepare Production plan and budget IGP 001 2 days
 Implement the Production as planned IGP 002
 Prepares periodic reports IGP 003
IGP 004
IGP 005
IGP 006
The Finance Office will: 1 day
 Reviews financial report.

4.0 Forms (IGP)

IGP 001 - Farm Plan and Budget
IGP 002 - Cash Sales Record
IGP 003 - Accounts Receivable Record
IGP 004 - Production Record
IGP 005 - Expense Record
IGP 006 - Inventory of Inputs

3.2 Documentation (SIE)

Activities Time Inputs to
Forms
Frame Procedure
The Vice President for academic Affairs will:
 Receives consolidated status report 1 day
The Business Affairs Officer (BAO) will: 1 day
 Receives and consolidates Production plan
and budget
 Receives and consolidates periodic reports
 Prepares consolidated status report
The Business Affairs Committee will: 1 day
 Reviews and evaluates Production plan and
budget
 Reviews and concur consolidated status report
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The Student Instructional Enterprise Manager
will:
 Prepare Production plan and budget SIE 001
 Implement the Production as planned SIE 002
 Prepares periodic reports SIE 003 2 days
SIE 004
SIE 005
SIE 006

4.0 Forms (SIE)

SIE 001 - Farm Plan and Budget
SIE 002 - Cash Sales Record
SIE 003 - Accounts Receivable Record
SIE 004 - Animal Inventory record
SIE 005 - Expense Record
SIE 006 - Inventory of Inputs

5.0 Related Information (IGP)

IGP – 001
________________________________
(Name of the Project)
Production Season: ______________________

FARM PLAN AND BUDGET

NEEDED INPUT/EXPECTED
SCHEDUL SPECIFIC/DETAILED REVENUE VALUE REMARKS
E ACTIVITIES (Labor, Supplies, Materials, Money)

QTY. UNIT ITEM SPECIFICATION

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Prepared and Submitted by: Approved by:

____________________ __________________
PM/DM DPBO

IGP – 002
________________________
Project

CASH SALES RECORD

Date Buyer Item Cash SALES Invoice Amount

Prepared and Submitted by:

_________________________
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Project-In-Charge

IGP – 003
___________________________
Project

ACCOUNTS RECEIVABLE RECORD

Date Buyer Item Credit Invoice No. Amount

Prepared and Submitted by:

_________________________
Project-In-Charge
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IGP - 004
Crop Project No.:__________
Cropping Season:_______________

PRODUCTION RECORD

Area Gross Yield Harvesting Fee Net yield

Threshing Fee (cav)
(ha) (cav) (cav) (cav)

Attested by: Submitted by:

___________________ ____________________
Security Guard Project-In-Charge

IGP – 005

_________________________________
(Name of Project)
Cropping Season: _____________
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EXPENSE RECORD

Items Quantity Price/Unit Total Value

(Note: This

format can be used for all type of project)

____________________
Project-In-Charge

IGP – 006
______________________________
(Name of Project)
Cropping Season: ___________

INVENTORY OF INPUTS
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Items Quantity Price/Unit Total Value

(NOTE: Can be used for all types of project)

_____________________ ___________________
Project-In-Charge DM/DPBO

5.0 Related Information (SIE)

SIE – 001
________________________________
(Name of the Project)
Production Season: ______________________

FARM PLAN AND BUDGET

NEEDED INPUT/EXPECTED
SCHEDUL SPECIFIC/DETAILED REVENUE VALUE REMARKS
E ACTIVITIES (Labor, Supplies, Materials, Money)

QTY. UNIT ITEM SPECIFICATION

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Prepared and Submitted by: Approved by:

____________________ __________________
PM/DM DPBO

SIE – 002
________________________
Project

CASH SALES RECORD

Date Buyer Item Cash SALES Invoice Amount

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Prepared and Submitted by:

_________________________
Project-In-Charge

SIE – 003
___________________________
Project

ACCOUNTS RECEIVABLE RECORD

Date Buyer Item Credit Invoice No. Amount

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Prepared and Submitted by:

_________________________
Project-In-Charge
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SIE - 004

ANIMAL INVENTORY
For the month of___________________
SIE/IGE__________________________
Livestock Opening Numbers Animal Dynamics: Closing Numbers
Category
Birth Purchases: Internal Sales: Deat Gifts:
Transfer h
No’s @ Value No’s No’s @ Value In Out No’s @ Value No’s No’s @ Value No’s @ Value

TOTAL
Comments:
SIE/IGE In-Charge Signature: ________________________________ Date: _________________

Note:
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 Opening Numbers indicate the actual numbers of live animals at the start of
the month, and similarly closing numbers indicate actual animal numbers at the end
of the month.
 Components should include reasons for deaths, gifts, and theft. Comments
should also include which animals were purchased from and sold to.
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SIE – 005

_________________________________
(Name of Project)
Cropping Season: _____________

EXPENSE RECORD

Items Quantity Price/Unit Total Value

(Note: This format can be used for all type of project)

____________________
Project-In-Charge

SIE – 006
______________________________
(Name of Project)
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Cropping Season: ___________

INVENTORY OF INPUTS

Items Quantity Price/Unit Total Value

(NOTE: Can be used for all types of project)

_____________________ ___________________
Project-In-Charge DM/DPBO