PRESENTATION

OneSource INTEGRATION Module

for WALMART-SOFTLINES
FIBER CLAIMS Document Upload
June 2021

BUREAU VERITAS
CONSUMER PRODUCTS SERVICES
SUPPLY CHAIN TRUST SOLUTIONS
Testing • Inspections • Audits • Certification • Advisory • Actionable Insights
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 INTRODUCTION & ACCESS

© BUREAU VERITAS HK LTD, 2021 Slide / 2

 INTRODUCTION

 This INTEGRATION module allows suppliers to submit FIBER CLAIM documentation for WALMART’s review and
tracking.
 INTEGRATION provides:
 Quick submission of testing related documents
 Increased accessibility for WAL-MART-SOFTLINES team
 Convenient tracking and record keeping

 You can access INTEGRATION at: www.bvonesource.com

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 GAINING ACCESS TO ONESOURCE

 If you do not have access to BVOneSource then

fill out the attached form and send to the email
address
WalmartTestingMail@us.bureauveritas.com .

 If you already have access but do not have

access to WAL-MART–SOFTLINES then you will
also need to complete the form.
 The information with the form is critical to link
you as a supplier and your factories. Please take
the time to fill in all aspects.

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 LOGGING INTO ONESOURCE

 Access the following URL and enter your user name and password, as provided by Bureau Veritas (BV)
www.bvonesource.com
 Be sure that if you are copying and pasting, you do not capture extra spaces before or after the password. This often
results in an invalid password error message.
 In the Module Selection page, choose “INTEGRATION”.

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 CREATING A RECORD IN THE
INTEGRATION MODULE

© BUREAU VERITAS HK LTD, 2021 Slide / 6

 ACCESSING THE FORM

 Select the Client Company (WAL-MART-SOFTLINES) and Service Type (Testing).

 Click the folder icon on the “Add New Record” header to create a new record.

The export to excel allows the user to pull an

excel file of all previously entered records.

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TYPES OF FIELDS
 There are three types of fields in this form:
Mandatory – These must be completed to submit the record. The field name will
be in red bold and have an asterisk (*).
Optional – These are not mandatory to complete, but complete if you are able.
Read Only – These grayed out fields are not applicable to the claim selections
you have made.
 There are three types of value entries in this form:
Free text – Any alpha numeric entry can be made.
Date – click on the calendar to choose your dates.
Drop Down – Click on the drop down to choose a prepopulated option or use the
Add New Entry function.
Some of the drop downs have the option to “Add New Entry”. This allows your
company to populate the drop downs with the values that you will use.
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 COMPLETING THE FORM

 Report Number :
[department number] [style number]
 Format: [department number][style number].
 Example: 26AB123 26AB123
 No special characters are allowed (alpha numeric only).
 The system will show you an error message if you use a Report Number that already exists or if your report number does not follow the required criteria.

 The Client, Status and Rating are prepopulated and locked to avoid error in entry.
 If this is a resubmit (see slide ##), select “Y” in the drop down and enter the previous report number in the provided
field.

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 SAVING AS A DRAFT

 Not able to finish your submission?

 If, at any point, you are NOT ready to complete your submission, choose “Save as Draft” at the bottom of the page.

 The entry will be saved as a draft for further editing at a later date.
 When you are ready to come back to your draft entry, use the “Draft Search” function and search for the Report
Number.

 WALMART does not have the visibility to see your draft entries.

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 PRODUCT DETAILS

 The top of the form provides details on your product… Only numeric 14
digits comma
separated values are
allowed.

Season *

Year *

Only numeric 12
digits comma Please use comma
separated values are with no space to
allowed. separate values.

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 CLAIM DETAILS

 Choose your Type of Claim, Fiber Claim and, if applicable, safer chemical claim.

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 SUPPLIER AND DECLARATION DETAILS

 Complete the claim details. Required fields will become red based on your claim selections and the fields in gray are
not required.

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 SUPPLIER AND DECLARATION DETAILS

 Complete the supply chain details; the “2nd” details should only be provided if more than on party is involved.

For email entry,

please only enter
valid email addresses
and use semicolon to
separate.

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 SERVICE REPORTS SECTION: UPLOADING DOCUMENTS

 Before the form is completed, there are no required

document uploads.

 As the claims and claim details are chosen, the required

documentation will populate in the Service Reports
section. These document uplods are all required.

 Click on the “Browse” button and locate the

document saved on your computer.
 Once you have selected the file and it has
finished uploading, click “Add File”.
 To replace an uploaded file, simply upload a new file.
 NOTE: If Transaction Certificate is one of your mandatory
document uploads and you do not have it at this time, upload
this document instead:
 You will be reminded to provide it when BV completes the
review on the documents you did provide.

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 DYNAMIC TEST DETAILS

 Under the Dynamic Test Details all required details will auto populate. You will not need to make any entries in this
section.

CLAIM DOCUMENT REVIEW

The value you enter for the

Main Description will auto DESCRIPTION 1
populate in the Sample
Description field.

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 TERMS AND CONDITIONS

 In order to complete the submission, you will need to accept the Terms and Conditions of CPS Services. Access the
link for the full terms and conditions and then click the “I accept…” button

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 COMPLETING THE RECORD

 Once you have completed all required fields, uploaded all of the necessary documentation, and accepted the T&Cs,
click “Save and Submit”.
 After you have clicked “Save and Submit,” a confirmation message will appear and the record is then transmitted for
WALMART’s review online.

 You can validate that the record was submitted by searching for the number in the search bar with the Report Number
Search.

 If you choose to “Save as Draft” instead of completing the submission, it will be saved under the “Draft Search” for
further edits at a later date.
 Note: Search using the Report Number for best results.

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 CONFIRMATION OF RECEIPT

 Within a few days, the Vendor will receive an email from DoNotReplyMail@veritas.com indicating that the claim has
been reviewed.
 The email will include a temporary link and passcode to view the order details of the record.

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 EDITING & COPYING RECORDS

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 NEED TO UPDATE YOUR ENTRY?

 Edits can be made to the record up until the BV team performs the review.
 Search the Report Number with “Report Number Search” and click on the Report Number hyperlink.
 Update the record as needed, and then click “Update.”
 If changes need to be made after BV review, a new record needs to be created with the same report number followed
by “REV”. Example: Original record “26AB123” , revised record “26AB123REV”

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 COPYING A SUBMITTED RECORD

 You can use the COPY THIS RECORD function to create additional records.
 This will save you time when the values entered in the form are similar.
 Search for the existing record, click on the Report Number hyperlink, click COPY THIS RECORD and then update
applicable fields.
 Save as a new entry by clicking “Save and Submit”.

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 VIEWING IN THE ORDERS
MODULE

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 ACCESSING THE ORDERS MODULE

 You also have access to the ORDERS module to view order status and results for your services under the WAL-MART-
SOFTLINES program.
 In the Module Selection page, choose “ORDERS”.

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 CHECKING SUBMISSIONS IN ORDER TRACKING

 Click on the “Order Tracking” tab on the navigation bar and click Search to see all records. You can use criteria to
filter the records if needed.
 Click on the Report Number hyperlinks to see the Order Details page. The review details can be found in this page.

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 SHAPING
A WORLD
OF TRUST
W W W. C P S . B U R E A U V E R I TA S . C O M