SUS MATERIAL PO INVOICE CREATION USER MANUAL

Introduction:

SUS Supplier Material PO invoice creation process user

manual will help the suppliers to create the Invoice against the
Goods Receipt number generated by the system.

Prerequisites
SUS Service Purchase order
SUS Goods Receipt

Step 1: Login to Supplier Portal using the URL link:

https://tenders.nupco.com/irj/portal

The Login screen shot enclosed for your reference.

Enter your user ID and Password in this log on pad and click
logon button to enter into SUS system.

2|Page NUPCO SUS Portal https://tenders.nupco.com/irj/portal

Click on SUS Button to view Supplier Self Services details

Step 2 : Create Invoice in SUS

Invoice Processing:
This function enables suppliers to create and edit invoices in
Supplier Self-Services (SUS) and send them to customers.
Create Invoices:
Supplier can create invoices with references to purchase
orders, and Goods Receipts. From the follow-on document
displayed in the Purchase order, supplier can create Invoice
and process it

9|Page NUPCO SUS Portal https://tenders.nupco.com/irj/portal

SUS Invoices creation steps:

2.a) Enter the respective Purchase order number and click

search button.

2.b) Click on the respective Purchase order number

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2.c) Click on Display document flow button to view the Good
receipt number details.

2.d) Click on the Goods Receipt link to create the Invoice.

Details of NUPCO GR Number, GR Posting Date, Plant code,
GR Bill of Lading, PO number, and PO line item can be found
here.

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2.e) Click on the Create Invoice button and enter Vendor
invoice number details and attach the respective invoice
document

2.f) Enter vendor invoice number. Vendor invoice number

should be unique

Note:
Vendor Invoice number should be Unique. If Vendor Invoice number is
to be repeated, add some suffix to ensure uniqueness.

Examples:
a. 45000045451 or 45456
b. 45000045451_1 or 454456_1

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2.g) Enter the message, if any and click on attachment link to
attach the respective supplier invoice for payment process.

Note:
Invoice attachment should include the below documents in a single
PDF file for all Medical Purchase Orders.

Attachment contents:
1. Invoice document
2. Warehouse Delivery Note/ Goods Receipt document
3. Purchase Order document
4. Invoice document should contain VAT number, Invoice Number,
and Nupco name should be in Arabic

Invoice attachment file name should be in English.

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2.h) Click on choose file button and attach the Invoice copy and
click on upload button.

2.i) You can view the attached Invoice document under

“Attachments” section. Click on send button after verifying all
the details are entered and document can be sent to Customer
for Invoice processing.

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2.j) Once you click this send button and system will
automatically generate the Invoice document number.

With this step process has completed from supplier side.

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Additional Information:

1) Once invoice was sent to NUPCO, no further action is

required from the supplier side. Do not update the status of
the Invoice using the below option.

Once the NUPCO Finance team accepts the Invoice, the status
of Invoice would be automatically set as “Accepted by
Customer” and greyed out.

If the SUS Invoice is showing the status “Rejected by

Customer”, Nupco Finance team has rejected the Invoice claim
for some reason and an email would be triggered from NUPCO
with reasons.

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Note:
Few possible reasons for rejections are listed below:
1. Attach the Warehouse Delivery Note
2. Your Company VAT number Is not mentioned in Invoice
3. Attach the PO document
4. Update your Invoice date
5. Add Nupco Name by using Arabic word and our VAT number
6. Invoices is not correct
7. Discrepancy in Goods Receipt and Invoice Quantity

Based on the received email communication on rejection,

ensure the required documents are available for re-submission
of Invoice.
To re-submit the Invoice again, click on copy button and redo
the process steps from 2.g to 2.j

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Attach the Invoice copy (including all documents as a single
file) in the add attachment section & click on send button and
system will automatically generate a new SUS Invoice
document number.

2) Explanation and action needed by Suppliers based on the

current status of Invoice is listed below.

Status Remarks Action Needed

In progress Document is yet to be sent. Click on Send button after
completing all tasks
Document Sent Document is sent to Nupco No action needed
successfully
Accepted by Nupco Finance team successfully No action needed
Customer posted Invoice in SAP
Rejected by Finance team rejected the Invoice Resubmit the Invoice with required
Customer documents

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NUPCO Support Helpdesk:
For further information or assistance, please refer to Guide/
user manual in the first instance.
If this does not resolve your query, please contact us on below
helpdesk email id.

E-mail: sus_support@nupco.com

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