SUPPLY ORDERING PROCESS

• Purchase order represents a

commitment by the organization
to purchase a product or service.
• It serves as the authorization to
the vendor to ship and bill the
institution.
SAMPLE ORDER FORM
SUPPLY ORDERING PROCESS
• Travelling requisition is a catalog of
products held in stock by material
management. It gets its name because
the document “travels” from the
stockroom to each department &
back.
SUPPLY ORDERING PROCESS
• This catalog describes the product and
the unit of container and provides a
place to request the quantity needed.
These are updated on monthly basis.
SUPPLY ORDERING PROCESS
• Standing orders offers benefit both to the laboratory &
supplier because the laboratory is assured of timely delivery
of needed items & suppliers have a commitment from the
institution to buy their products that will enable them to plan
their production & inventory.
INVENTORY MANAGEMENT

• Is a continual process of checking stock levels, rotating stock

to ensure freshness, ordering supplies in sufficient
quantities to meet current needs, & minimizing the cost of
carrying inventory.
3 METHODS CAN BE USED TO TRACT INVENTORY LEVELS:
• PERPETUAL SYSTEMS
• PERIODIC SYSTEMS
• RANDOM CHECKS
3 METHODS CAN BE USED TO TRACT INVENTORY
LEVELS:
• Perpetual systems keep account of the inventory each time a
product is used.
• Ex: When an item is taken from the shelf, the person incharge removes the product
from the inventory checklist
• Periodic systems are more common at the bench. Once a
week or another specific time the stock level is counted, and
appropriate supplies are ordered.
• Random checks such as the annual inventory, are used to
document the value of supplies at a specific time.